Agenda
Council Meeting

Monday, May 15, 2023 at 7:00 P.m. - 10:00 P.m.

Electronic and In-Person Participation - Council

The Corporation of the Town of Orangeville

(Mayor and Clerk at Town Hall - 87 Broadway)

Orangeville, Ontario

NOTICE

Members of the public who have an interest in a matter listed on the agenda may, up until 10:00 a.m. on the day of a scheduled Council meeting, email [e-mail] indicating their request to speak to a matter listed on the agenda. There will be an option to provide comments to Council either in person or virtually. Correspondence submitted will be considered public information and entered into the public record.

Members of the public wishing to view the Council meeting or raise a question during the public question period will have the option to attend in-person in Council Chambers, located at Town Hall, 87 Broadway, Orangeville; or by calling 1-289-801-5774 and entering Conference ID: 726 555 002# 

The Council meeting will also be livestreamed, for members of the public that wish to view the meeting online, please visit: https://www.youtube.com/c/OrangevilleCouncil

Accessibility Accommodations
If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2242 or via email at [e-mail]

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1.

Call To Order

2.

Approval of Agenda

• Recommendations:

  That the agenda and any addendums for the May 15, 2023 Council Meeting, be approved.

3.

Disclosure of (Direct and Indirect) Pecuniary Interest

4.

Closed Meeting

None.

5.

Open Meeting - 7:00 p.m.

6.

Singing of National Anthem

7.

Land Acknowledgement

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

8.

Announcements by Chair

This meeting is being aired on public television and/or streamed live and may be taped for later public broadcast or webcast. Your name is part of the public record and will be included in the minutes of this meeting.

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute. Please remain muted until the Chair requests comments or questions from the public.  

9.

Rise and Report

None.

10.

Adoption of Minutes of Previous Council Meeting

• Recommendations:

  That the minutes of the following meetings be approved:

10.1

2023-05-01 Council Minutes

11.

Presentation, Petitions and/or Delegation

11.1

Murray Short, Partner, RLB - Draft Audited Financial Statements

Virtual

11.2

Dennis Cox, Optimist Club of Orangeville - Grant Application

In Person

11.3

Ric Ugolini, 19 Cedar Drive - Sensitive Receptor

In Person

12.

Staff Reports

12.1

2022 Audited Financial Statements, CPS-2023-035

• Recommendations:

  That report CPS-2023-035 regarding the 2022 Audited Financial Statements be received;

  And that Council approve the Audited Consolidated Financial Statements of The Corporation of the Town of Orangeville and the Statements of Trust Funds as presented;

  And that Council directs Finance Staff to allocate the 2022 General Surplus of $5,869,792 to the General Capital Reserve Fund.

12.2

Community Grant Update, CPS-2023-034

• Recommendations:

  That report CPS-2023-034, regarding Community Grant Update, be received,

  And that Council approve distribution of 2023 Community Grant budgeted funds to the Optimist Club of Orangeville for $5,000 from multi-year grants and $10,000 from one time grants,

  And that Council approve the Out of the Cold Community Grant disbursement as a one time grant.

12.3

Financial Assistance Policy Update, CPS-2023-033

• Recommendations:

  That report CPS-2023-033, regarding Financial Assistance Policy Update, be received,

  And that Council approve the updated Financial Assistance Policy.

12.4

Mobile Food Vendors By-law Housekeeping Amendment, CPS-2023-036

• Recommendations:

  That report CPS-2023-036 Mobile Food Vendors By-law Housekeeping Amendment, be received;

  And that Council pass a by-law to amend By-law 2008-102, as amended, being a By-law to License, Regulate and Govern Mobile Food and Refreshment Vending to provide an exemption for mobile food vendors to not be required to get licensed under the Mobile Food Vendor by-law, if they are operating under the oversight of a special event that has been issued a Special Events Permit by the Town.

12.5

Fire Service Update, CMS-2023-012

• Recommendations:

  That report CMS-2023-012, Fire Service Update, be received.

12.6

Aerial Fire Truck - Request for Additional 2024/25 Funds, CMS-2023-013

• Recommendations:

  That report CMS-2023-013, Aerial Fire Truck Request, be received.

  And that Council approve the shortfall of $535,632 from the following funding sources:

  RF – Fire Fleet $ 100,000

  RF – Police Fleet $ 185,000

  RF – General Capital $ 250,632

  Total shortfall$ 535,632

  And that Council approve the reallocation of The Police Fleet Reserve Fund in the amount of $185,000 towards the Orangeville Fire Aerial Truck

  And that Council approve the 2024 and 2025 amounts, previously approved in principle through the 2023 Budget process, of $700,000 from the following funding sources:

  DC RF – Fire $ 200,000

  External Financing $ 500,000

  Total funding to be approved$ 700,000

12.7

Fire Chief Appointment, CMS-2023-015

• Recommendations:

  That report CPS-2023-015 Fire Chief Appointment, be received;

  That in accordance with section 6(1) of the Fire Protection and Prevention Act and Town of Orangeville By-law 2001-092, being a by-law to establish and regulate the Town’s Fire Department, Michael Richardson be appointed as Acting Fire Chief.

12.8

Library Building Reserve, CMS-2023-017

• Recommendations:

  That report CMS-2023-017, Library Building Reserve, be received;

  And that Council approve the Library Boards’ request to access to the Library Building Reserve to a maximum of $52,000 to cover the cost of tile flooring on the lower level of 1 Mill Street and artistic branding;

  And that Council contribute up to one third of the cost to complete the Facility Needs Assessment Study (from the Library Building Reserve) in collaboration with Facilities/Recreation, to a maximum of $ 75,000.

12.9

Fareless Transit Update, INS-2023-035

• Recommendations:

  That report INS-2023-035, Fareless Transit Update, be received.

12.10

355A Broadway – Residential Demolition Permit Application – RD-2022-02, INS-2023-040

• Recommendations:

  That Report INS-2023-040, 355A Broadway – Residential Demolition Permit Application – RD-2022-02 be received;

  And that Residential Demolition Application (RD-2022-02), be approved, subject to the following conditions:

  1. That Site Plan Application SPA-2022-01 be approved and a Site Plan Agreement be executed prior to the issuance of any demolition permits;
  2. That the applicant constructs and substantially completes the new building to be erected on the subject property no later than two (2) years from the date of the issuance of the demolition permit; and
  3. That a Construction Waste Management Plan be implemented by the developer.

12.11

Agreement with Dufferin County for Transit Terminal, INS-2023-041

• Recommendations:

  That report INS-2023-041, Agreement with Dufferin County for Transit Terminal, be received;

  And that Council Direct the Mayor and Clerk to sign the Memo of Understanding, in substantially the same format as the one attached to this report and to the satisfaction of the General Managers of Infrastructure Services and Corporate Services, setting out the terms and conditions for future land use and easement agreements between the Town of Orangeville and the County of Dufferin for the use of the Property at 30 Centre Street, the Edelbrock Centre Lands.

13.

Correspondence

• Recommendations:

  That the following correspondence be received:

13.1

Proclamation Request - Aging Well in Dufferin Caledon

14.

Committee/Board Minutes

• Recommendations:

  That the minutes of the following meetings be received:

14.1

Heritage Orangeville Committee Minutes 2023-03-16

15.

Notice of Motion Prior to Meeting

None.

16.

Notice of Motion at Meeting

17.

New Business

18.

Question Period

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute.

19.

By-Laws

• Recommendations:

  That the by-laws listed below be read three times and finally passed:

19.1

A by-law to amend By-law 2008-102, as amended, to regulate and govern mobile food and refreshment vending

19.2

A by-law to appoint Michael Richardson as Acting Fire Chief for the Town of Orangeville

19.3

A by-law to authorize the entering into and execution of a Memorandum of Understanding with The Corporation of the County of Dufferin for the development of the Town of Orangeville Transit Terminal

19.4

A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its closed and regular Council Meeting held on May 15, 2023

20.

Adjournment

• Recommendations:

  That the meeting be adjourned.