Council Meeting Minutes

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Electronic and In-Person Participation - Council
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor L. Post
  • Deputy Mayor T. Taylor
  • Councillor J. Andrews
  • Councillor A. Macintosh
  • Councillor T. Prendergast
  • Councillor D. Sherwood
  • Councillor R. Stevens
Staff Present:
  • M. Cunnington, Manager, Communications
  • D. Currie, Manager, Capital Works
  • T. Dulisse, Manager, Transportation and Development
  • D. Fraser, CEO, Library
  • R. Gill, Software Development Engineer
  • M. Jhajj, Deputy Treasurer
  • J. Innis, Interim Acting CAO
  • C. Khan, Town Clerk
  • T. Kocialek, General Manager, Infrastructure Services
  • K. Landry, Acting General Manager, Corporate Services
  • T. MacDonald, Deputy Clerk
  • R. Medeiros, Financial Analyst
  • L. Raftis, Assistant Clerk
  • H. Savage, General Manager, Community Services
  • B. Ward, Manager, Planning

1.
Call To Order

 

The meeting was called to order at 7:00 p.m.

2.
Approval of Agenda

 
  • Resolution2023-178
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Taylor

    That the agenda and any addendums for the May 15, 2023 Council Meeting, be approved.

    Carried Unanimously

3.
Disclosure of (Direct and Indirect) Pecuniary Interest

 

4.
Closed Meeting

 

None.

5.
Open Meeting - 7:00 p.m.

 

6.
Singing of National Anthem

 

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played.

7.
Land Acknowledgement

 

The Mayor acknowledged the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. The Mayor also recognized that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

8.
Announcements by Chair

 

Mayor Post advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast. Mayor Post also provided instructions with respect to muting and unmuting during the meeting.

9.
Rise and Report

 

None.

10.
Adoption of Minutes of Previous Council Meeting

 
  • Resolution2023-179
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That the minutes of the following meetings be approved:

    2023-05-01 Council Minutes

    Carried Unanimously

11.
Presentation, Petitions and/or Delegation

 

11.1
Murray Short, Partner, RLB - Draft Audited Financial Statements

 

Murray Short, Partner, RLB provided a presentation with respect to the draft audited financial statements and spoke to the audit report, financial assets, liabilities, non-financial assets, cash equivalents, tax receivable, long term debt, tangible capital assets, statement of operations, statement of changes in net financial assets, statement of cash flows, schedule of accumulated surplus, deferred revenue, reserve funds, next steps, and answered questions from Council.

Council considered item 12.1 - 2022 Audited Financial Statements, CPS-2023-035 before item 11.2.

Note: Deputy Mayor Taylor left the meeting at 7:47 p.m.

11.2
Dennis Cox, Optimist Club of Orangeville - Grant Application

 This item has conflict.
  • Deputy Mayor Taylor declared a conflict on this item. (Deputy Mayor Taylor submitted a declaration of pecuniary interest with respect to item 11.2 - Dennis Cox, Optimist Club of Orangeville - Grant Application.)

Dennis Cox, Optimist Club of Orangeville provided a presentation to Council with respect to the Optimist Club grant application and spoke to past projects completed by the Orangeville Optimist Club and requested that Council approve the Orangeville Optimist Club grant application to install a permanent drystone display in the park at Kay Cee Gardens and answered questions from Council.

Council considered item 12.2 - Community Grant Update, CPS-2023-034 before item 11.3.

Note: Deputy Mayor Taylor returned to the meeting at 7:56 p.m.

11.3
Ric Ugolini, 19 Cedar Drive - Sensitive Receptor

 

Ric Ugolini, 19 Cedar Drive expressed his support of the Sensitive Receptor Program and asked Council to keep the program to protect people with sensitivities. 

Mayor Post advised that Council wishes to improve the Sensitive Receptor Program.

Councillor Macintosh advised residents to call the Orangeville Fire Department to notify them of individuals burning prohibited items or items that cause sensitivity.

Mr. Ugolini asked about implementing a procedure that requires burn permit holders to post their burn permit on their property and that he is supportive of fines.

Mayor Post advised that at any time burn permits can be revoked if the individual is burning prohibited items.

12.
Staff Reports

 

12.1
2022 Audited Financial Statements, CPS-2023-035

 

  • Note: This item was considered by Council after item 11.1 - Murray Short, Partner, RLB - Draft Audited Financial Statements.

    Resolution2023-180
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Taylor

    That report CPS-2023-035 regarding the 2022 Audited Financial Statements be received;

    And that Council approve the Audited Consolidated Financial Statements of The Corporation of the Town of Orangeville and the Statements of Trust Funds as presented;

    And that Council directs Finance Staff to allocate the 2022 General Surplus of $5,869,792 to the General Capital Reserve Fund.

    Carried Unanimously

12.2
Community Grant Update, CPS-2023-034

 

  • Note: This item was considered by Council after item 11.2 - Dennis Cox, Optimist Club of Orangeville - Grant Application.

    Resolution2023-181
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That report CPS-2023-034, regarding Community Grant Update, be received,

    And that Council approve distribution of 2023 Community Grant budgeted funds to the Optimist Club of Orangeville for $5,000 from multi-year grants and $10,000 from one time grants,

    And that Council approve the Out of the Cold Community Grant disbursement as a one time grant.

    Carried Unanimously

12.3
Financial Assistance Policy Update, CPS-2023-033

 
  • Resolution2023-182
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That report CPS-2023-033, regarding Financial Assistance Policy Update, be received,

    And that Council approve the updated Financial Assistance Policy.

    Carried Unanimously

12.4
Mobile Food Vendors By-law Housekeeping Amendment, CPS-2023-036

 
  • Resolution2023-183
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That report CPS-2023-036 Mobile Food Vendors By-law Housekeeping Amendment, be received;

    And that Council pass a by-law to amend By-law 2008-102, as amended, being a By-law to License, Regulate and Govern Mobile Food and Refreshment Vending to provide an exemption for mobile food vendors to not be required to get licensed under the Mobile Food Vendor by-law, if they are operating under the oversight of a special event that has been issued a Special Events Permit by the Town.

    Carried Unanimously

12.5
Fire Service Update, CMS-2023-012

 
  • Resolution2023-184
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That report CMS-2023-012, Fire Service Update, be received.

    Carried Unanimously

12.6
Aerial Fire Truck - Request for Additional 2024/25 Funds, CMS-2023-013

 
  • Resolution2023-185
    Moved byDeputy Mayor Taylor
    Seconded byCouncillor Andrews

    That report CMS-2023-013, Aerial Fire Truck Request, be received.

    And that Council approve the shortfall of $535,632 from the following funding sources:

    RF – Fire Fleet $ 100,000

    RF – Police Fleet $ 185,000

    RF – General Capital $ 250,632

    Total shortfall$ 535,632

    And that Council approve the reallocation of The Police Fleet Reserve Fund in the amount of $185,000 towards the Orangeville Fire Aerial Truck

    And that Council approve the 2024 and 2025 amounts, previously approved in principle through the 2023 Budget process, of $700,000 from the following funding sources:

    DC RF – Fire $ 200,000

    External Financing $ 500,000

    Total funding to be approved$ 700,000

    Yes (6)Councillor Andrews, Councillor Macintosh, Councillor Prendergast, Councillor Stevens, Deputy Mayor Taylor, and Mayor Post
    No (1)Councillor Sherwood
    Carried (6 to 1)

12.7
Fire Chief Appointment, CMS-2023-015

 
  • Resolution2023-186
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That report CPS-2023-015 Fire Chief Appointment, be received;

    That in accordance with section 6(1) of the Fire Protection and Prevention Act and Town of Orangeville By-law 2001-092, being a by-law to establish and regulate the Town’s Fire Department, Michael Richardson be appointed as Acting Fire Chief.

    Carried Unanimously

12.8
Library Building Reserve, CMS-2023-017

 
  • Resolution2023-187
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That report CMS-2023-017, Library Building Reserve, be received;

    And that Council approve the Library Boards’ request to access to the Library Building Reserve to a maximum of $52,000 to cover the cost of tile flooring on the lower level of 1 Mill Street and artistic branding;

    And that Council contribute up to one third of the cost to complete the Facility Needs Assessment Study (from the Library Building Reserve) in collaboration with Facilities/Recreation, to a maximum of $ 75,000.

    Carried Unanimously

12.9
Fareless Transit Update, INS-2023-035

 
  • Resolution2023-188
    Moved byCouncillor Macintosh
    Seconded byCouncillor Andrews

    That report INS-2023-035, Fareless Transit Update, be received.

    Carried Unanimously

12.10
355A Broadway – Residential Demolition Permit Application – RD-2022-02, INS-2023-040

 
  • Resolution2023-189
    Moved byCouncillor Andrews
    Seconded byCouncillor Macintosh

    That Report INS-2023-040, 355A Broadway – Residential Demolition Permit Application – RD-2022-02 be received;

    And that Residential Demolition Application (RD-2022-02), be approved, subject to the following conditions:

    1. That Site Plan Application SPA-2022-01 be approved and a Site Plan Agreement be executed prior to the issuance of any demolition permits;
    2. That the applicant constructs and substantially completes the new building to be erected on the subject property no later than two (2) years from the date of the issuance of the demolition permit; and
    3. That a Construction Waste Management Plan be implemented by the developer.
    Carried Unanimously

12.11
Agreement with Dufferin County for Transit Terminal, INS-2023-041

 
  • Resolution2023-190
    Moved byCouncillor Sherwood
    Seconded byCouncillor Macintosh

    That report INS-2023-041, Agreement with Dufferin County for Transit Terminal, be received;

    And that Council Direct the Mayor and Clerk to sign the Memo of Understanding, in substantially the same format as the one attached to this report and to the satisfaction of the General Managers of Infrastructure Services and Corporate Services, setting out the terms and conditions for future land use and easement agreements between the Town of Orangeville and the County of Dufferin for the use of the Property at 30 Centre Street, the Edelbrock Centre Lands.

    Carried Unanimously

13.
Correspondence

 
  • Resolution2023-191
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That the following correspondence be received:

    Proclamation Request - Aging Well in Dufferin Caledon

    Carried Unanimously

14.
Committee/Board Minutes

 
  • Resolution2023-192
    Moved byCouncillor Andrews
    Seconded byCouncillor Macintosh

    That the minutes of the following meetings be received:

    Heritage Orangeville Committee Minutes 2023-03-16

    Carried Unanimously

15.
Notice of Motion Prior to Meeting

 

None.

16.
Notice of Motion at Meeting

 

None.

17.
New Business

 

Councillor Andrews thanked Acting Fire Chief Michael Richardson for inviting Council to attend recent fire safety education training.

Deputy Mayor Taylor advised Council that Mary Rose has decided to step down from her position on the Orangeville Police Services Board, effective immediately. Deputy Mayor Taylor advised that the Province has been notified and will be appointing a new member.

18.
Question Period

 

James Jackson, 50 Carlton Drive expressed concern with accessible parking during the Orangeville Farmer's Market and suggested blocking off the turning lane on Broadway in front of Town Hall to create temporary accessible parking spaces.

Councillor Stevens advised this item would be brought to the Access Orangeville Committee meeting on May 18, 2023.

Ric Ugolini, 19 Cedar Drive asked how much the ladder truck for the fire department will cost.

Acting Chief Michael Richardson advised that the final amount is $2.7 million, spoke to the drastic increase in the cost of fire trucks, and answered questions from Council.

19.
By-Laws

 
  • Resolution2023-193
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Taylor

    That the by-laws listed below be read three times and finally passed:

    A by-law to amend By-law 2008-102, as amended, to regulate and govern mobile food and refreshment vending

    A by-law to appoint Michael Richardson as Acting Fire Chief for the Town of Orangeville

    A by-law to authorize the entering into and execution of a Memorandum of Understanding with The Corporation of the County of Dufferin for the development of the Town of Orangeville Transit Terminal

    A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular Council Meeting held on May 15, 2023

    Carried

20.
Adjournment

 
  • Resolution2023-194
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That the meeting be adjourned at 9:02 p.m.

    Carried Unanimously
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