Agenda
Council Meeting

Monday, November 13, 2023 at 7:00 P.m. - 10:00 P.m.

Electronic and In-Person Participation - Council

The Corporation of the Town of Orangeville

(Mayor and Clerk at Town Hall - 87 Broadway)

Orangeville, Ontario

NOTICE

Members of the public who have an interest in a matter listed on the agenda may, up until 10:00 a.m. on the day of a scheduled Council meeting, email [email protected] indicating their request to speak to a matter listed on the agenda. There will be an option to provide comments to Council either in person or virtually. Correspondence submitted will be considered public information and entered into the public record.

Members of the public wishing to view the Council meeting or raise a question during the public question period will have the option to attend in-person in Council Chambers, located at Town Hall, 87 Broadway, Orangeville; or by calling 1-289-801-5774 and entering Conference ID: 566 874 309# 

The Council meeting will also be livestreamed, for members of the public that wish to view the meeting online, please visit: https://www.youtube.com/c/OrangevilleCouncil

Accessibility Accommodations
If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2242 or via email at [email protected]

---

1.

Call To Order

2.

Approval of Agenda

• Recommendations:

  That the agenda and any addendums for the November 13, 2023 Council Meeting, be approved.

3.

Disclosure of (Direct and Indirect) Pecuniary Interest

4.

Closed Meeting

None.

5.

Open Meeting - 7:00 p.m.

6.

Singing of National Anthem

7.

Land Acknowledgement

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

8.

Announcements by Chair

This meeting is being aired on public television and/or streamed live and may be taped for later public broadcast or webcast. Your name is part of the public record and will be included in the minutes of this meeting.

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute. Please remain muted until the Chair requests comments or questions from the public.                     

9.

Rise and Report

None.

10.

Adoption of Minutes of Previous Council Meeting

• Recommendations:

  That the minutes of the following meetings be approved:

10.1

2023-10-30 Council Minutes

11.

Presentation, Petitions and/or Delegation

11.1

Jack Bracken and Aislinn Main, Mayor's Youth Advisory Council - Mayor's Youth Advisory Council 2024 Workplan

In-Person

11.2

Sandy Brown, Economic Development and Culture Committee - Economic Development and Culture Committee 2024 Workplan

In-Person

11.3

Grant Spence, Co-Chair, Equity, Diversity Committee and Inclusion - Equity, Diversity and Inclusion Committee 2024 Workplan

In-Person

11.4

Lynda Addy, Heritage Orangeville - Heritage Orangeville 2024 Workplan

In-Person

11.5

Sheri Marks, Orangeville Library Board Chair and Darla Fraser, Orangeville Library CEO - Library Board Update and Presentation of the 2024 Budget Estimates

In-Person

12.

Question Period

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute.

13.

Consent Agenda

The following resolutions have been prepared to facilitate Council's consideration of various matters and are voted on collectively, unless a member of Council otherwise requests.

• Recommendations:

  That all Consent Agenda items for the November 13, 2023 Council Meeting listed under 13.1 Staff Reports, 13.2 Correspondence, and 13.3 Committee/Board Minutes, be received;

  And that the recommendations listed under 13.1 Staff Reports, be approved.

13.1

Staff Reports

13.1.1

Donation of Artwork, CMS-2023-036

• Recommendations:

  That Report CMS-2023-036, Donation of Artwork, be received;

  And that the donation of an oil painting of Town Hall be accepted by Council as outlined in this Report;

  And that the Honours Committee be directed to complete all steps required to accept the donation as outlined by the Town’s Artworks Policy and as clarified within this Report;

  And that the donated artwork be displayed at Town Hall (87 Broadway, Orangeville, ON) on the main level.

13.1.2

2023 Annual Report - Homelessness Task Force, CMS-2023-039

• Recommendations:

  That report CMS-2023-039, 2023 Annual Report – Homelessness Task Force, be received;

  And that Council approve the 2024 Homelessness Task Force Workplan.

13.1.3

Age Friendly Committee Annual Work Plan, CMS-2023-044

• Recommendations:

  That report CMS-2023-044, Age Friendly Committee Annual Work Plan, be received;

  And that Council approve the 2024 Age Friendly Work Plan.

13.1.4

Economic Development and Culture Committee 2023 Results and 2024 Work Plan, CMS-2023-047

• Recommendations:

  That report CMS-2023-047, Economic Development and Culture Committee 2023 Results and 2024 Work Plan, be received.

  And that Council approve the 2024 Economic Development and Culture Committee Work Plan.

13.1.5

Mayor’s Youth Advisory Council 2024 Workplan, CPS-2023-051

• Recommendations:

  That report CPS-2023-051, Mayor’s Youth Advisory Council 2024 Workplan, be received;

  And that Council approve the 2024 Mayor's Youth Advisory Council Workplan.

13.1.6

Equity, Diversity, and Inclusion 2024 Workplan, CPS-2023-075

• Recommendations:

  That the report CPS-2023-075, Equity, Diversity, and Inclusion 2024 Workplan, be received;

  And that Council approve the 2024 Equity, Diversity, and Inclusion Workplan.

13.1.7

Heritage Orangeville Committee Annual Report, CPS-2023-079

• Recommendations:

  That report CPS-2023-079, Heritage Orangeville Committee Annual Report, be received;

  And that Council approve the 2024 Heritage Orangeville Committee Workplan.

13.1.8

Sustainable Orangeville Workplan, INS-2023-059

• Recommendations:

  That report INS-2023-059, Sustainable Orangeville Workplan, be received;

  And that Council approve the 2024 Sustainable Orangeville Workplan.

13.1.9

Records Retention By-law, CPS-2023-073

• Recommendations:

  That report 2023-073, Records Retention By-law, be received; 

  And that Council pass a by-law to establish the record retention schedule and related principles, policies and procedures for the records of the Town;

  And that Council repeal By-law 2012-014.

13.1.10

Approval and Execution of Memorandum of Understanding with Credit Valley Conservation, INS-2023-070

• Recommendations:

  That report INS-2023-070, Approval and Execution of Memorandum of Understanding with Credit Valley Conservation, be received;

  And that Council pass a by-law that authorizes the Mayor and Clerk to sign the attached Memorandum of Understanding (MOU) with Credit Valley Conservation (CVC) for the delivery of programs and services.

13.1.11

New Stop Sign at Preston Drive and Parkinson Crescent & General Housekeeping to the Traffic Bylaw, INS-2023-075

• Recommendations:

  That report INS-2023-075, New Stop Sign at Preston Drive and Parkinson Crescent & General Housekeeping to the Traffic Bylaw, be received;

  And that Council pass a by-law to update Schedule E of the current Traffic Bylaw 078-2005 to incorporate the new Stop Sign on Parkinson Crescent at Preston;

  And further that the Traffic Bylaw be amended to include a housekeeping change as outlined in the body of this report.

13.2

Correspondence

13.2.1

Dufferin County - Transportation Master Plan Notice of Completion

13.3

Committee/Board Minutes

13.3.1

2023-06-20 Age Friendly Minutes

13.3.2

2023-09-19 Age Friendly Minutes

13.3.3

2023-09-21 Equity, Diversity and Inclusion Committee Minutes

13.3.4

2023-09-21 Heritage Orangeville Minutes

13.3.5

2023-09-27 Orangeville Library Board Meeting Minutes

13.3.6

2023-10-04 Committee of Adjustment Minutes

14.

Staff Reports

14.1

2 & 4 Hannah Street, Holding (H) Zone Symbol Removal Recommendation (File no. RZH-2023-01), INS-2023-074

• Recommendations:

  That report INS-2023-074, 2 & 4 Hannah Street, Holding (H) Zone Symbol Removal Recommendation (File no. RZH-2023-01), be received;

  And that the application to remove the Holding (H) Symbol (RZH-2023-01) be approved;

  And that the By-law included as Attachment no. 4 to this Report, be passed to remove the Holding (H) Zone Symbol from the lands legally described as Lots 8 & 9, Block 1 of Registered Plan 216, 7R-6765 Parts 2 and 3, in the Town of Orangeville, County of Dufferin, known as 2 and 4 Hannah Street;

  And that Council pass a by-law authorizing the Mayor and Clerk to execute the Development Agreement included as Attachment no. 3. to this report, to satisfy a condition to the Holding (H) Zone Symbol removal.

15.

Notice of Motion Prior to Meeting

None.

16.

Notice of Motion at Meeting

17.

Announcements

18.

By-Laws

• Recommendations:

  That the by-laws listed below be read three times and finally passed:

18.1

A by-law to provide the record retention schedule and related principles, policies and procedures, for the records of the Corporation of the Town of Orangeville

18.2

A by-law to authorize entering into and execution of a Memorandum of Understanding with Credit Valley Conservation for the delivery of programs and services

18.3

A by-law to amend By-law 78-2005, a by-law to Regulate Traffic in the Town of Orangeville

18.4

A by-law to amend Zoning By-law No. 22-90 as amended, with respect to Parts 2 and 3 of Lots 8 and 9, Block 1 of Registered Plan NO. 216, Town of Orangeville, County of Dufferin, municipally known as 41 William Street (File No. RZH-2023-01)

18.5

A by-law to authorize entering into and execution of a Development Agreement with Duncan Shaw

18.6

A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular Council Meeting held on November 13, 2023

19.

Adjournment

• Recommendations:

  That the meeting be adjourned.