Agenda Addendum
Council Meeting

Monday, August 08, 2022 at 6:15 P.m. - 10:15 P.m.

Electronic Meeting

The Corporation of the Town of Orangeville

(Mayor and Clerk at Town Hall - 87 Broadway)

Orangeville, Ontario

NOTICE

Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chambers at Town Hall will not be open to the public to attend Council meetings until further notice.

Members of the public who have an interest in a matter listed on the agenda may, up until 10:00 a.m. on the day of a scheduled Council meeting email [e-mail] indicating your request to speak to a matter listed on the agenda. A phone number and conference ID code will be provided to you so that you may join the virtual meeting and provide your comments to Council.

 

Members of the public wishing to raise a question during the public question period of the Council meeting may beginning at 8:00 p.m. on the evening of the Council meeting, call 1-289-801-5774 and enter Conference ID: 818 518 122#

Correspondence/emails submitted will be considered as public information and entered into the public record.

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2256 or via email at [e-mail]

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1.

Call To Order

2.

Approval of Agenda

• Recommendations:

  That the agenda and any addendums for the August 8, 2022 Council Meeting, be approved.

3.

Disclosure of (Direct and Indirect) Pecuniary Interest

4.

Closed Meeting

• Recommendations:

  That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

4.1

2022-07-11 Closed Council Minutes

4.2

Confidential Report from John Hart, Town Solicitor - Ministry of the Environment, Conservation and Parks 

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.3

Confidential Verbal Report from Raymond Osmond, Acting CAO - Public Office Holders

Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

5.

Open Meeting - 7:00 p.m.

6.

Singing of National Anthem

7.

Land Acknowledgement

We would like to acknowledge the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy.

8.

Announcements by Chair

This meeting is being aired on public television and/or streamed live and may
be taped for later public broadcast or webcast.
Your name is part of the public record and will be included in the minutes of this meeting. 

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute. Please remain muted until the Chair requests comments or questions from the public.                                                                      

9.

Rise and Report

• Recommendations:

  That the 2022-07-11 Closed Council Minutes, be approved;       
  And that the Confidential Report from John Hart, Town Solicitor regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, be received;
  And that the Confidential Verbal Report from Raymond Osmond, Acting CAO regarding personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations, be received;
  And that staff proceed as directed.

10.

Adoption of Minutes of Previous Council Meeting

• Recommendations:

  That the minutes of the following meeting be approved:

10.1

2022-07-11 Council minutes

10.2

2022-07-18 Council-Public Meeting Minutes

11.

Presentation, Petitions and/or Delegation

11.1

Phil Crnko, President, MASc., P. Eng., Black Castle Networks, Telecommunications Report

12.

Staff Reports

12.1

Telecommunications Report, CPS-2022-062

• Recommendations:

  That report CPS-2022-062, Telecommunications Report, be received;

  And that staff be authorized to pursue grant funding for initiatives related to upgrading the Town’s telecommunication systems.

12.2

2022 Second Quarter Capital Progress, CPS-2022-055

• Recommendations:

  That report CPS-2022-055, regarding the 2022 Second Quarter Capital Progress, be received.

12.3

Information Update - Building Modernization and Energy Saving Collaboration, CPS-2022-056

• Recommendations:

  That Report CPS-2022-056, regarding an update on the ESCO procurement process, be received.

12.4

2022 Second Quarter Operating Fund Variance, CPS-2022-057

• Recommendations:

  That report CPS-2022-057, regarding the 2022 Second Quarter Operating Fund Variance, be received.

12.5

2022 Community Grants Update, CPS-2022-058

• Recommendations:

  That report CPS-2022-058, 2022 Community Grants Update, be received;

  And that Council approve distribution of 2022 Community Grant budgeted funds of $150.

12.6

ICIP: Green Stream Funding Agreement, CPS-2022-060

• Recommendations:

  That report CPS-2022-060, ICIP: Green Stream Funding Agreement, be received.

  And that Council pass a by-law authorizing the Mayor and Clerk to sign a Transfer Payment Agreement with the Ministry of Infrastructure for funding.

12.7

Section 357 Tax Appeals, CPS-2022-061

• Recommendations:

  That report CPS-2022-061, regarding Section 357 Tax Appeals for 2022, be received:

  And that Council authorize reduction in property tax totalling $2,948.37.

12.8

Budget 2023 Schedule and Direction, CPS-2022-063

• Recommendations:

  That report CPS-2022-063, Budget 2023 Schedule and Direction, be received;

  And that Council endorse receiving a 5-year budget outlook for Operating Budget and a 10-year budget outlook for Capital Budget deliberations;

  And that Council approve maintaining of the cost-of-living allowance equivalent to the same level as 2022 of 2% as a guideline to report a budget for non-union staff salary and benefits in the proposed 2023 budget;

  And that Council approve an additional $200,000 to bring annual contribution to capital budget from $2.6M to $2.8M in light of global inflationary pressures.

12.9

New Businesses in Orangeville – March 1 – June 30, 2022, CMS-2022-016

• Recommendations:

  That report CMS-2022-016, New Businesses in Orangeville - March 1 - June 30, 2022, be received.

12.10

Development of 82, 86-90 Broadway, CMS-2022-018

• Recommendations:

  That report CMS-2022-018, regarding Development of 82, 86-90 Broadway, be received;

  And that Council direct staff to complete a 2023 capital budget submission for consulting services required to oversee and manage all elements of a detailed proposal call and related processes for the development of 82, 86-90 Broadway.

12.11

Next Generation 911 – Authority Service Agreement, CMS-2022-019

• Recommendations:

  That report CMS-2022-019, Next Generation 911 – Authority Service Agreement, be received;

  And that Council pass a by-law to enter into an agreement for the delivery of 9-1-1 services with the County of Dufferin.

12.12

Lease Extension Mel’s Skate Shop, CMS-2022-020

• Recommendations:

  That Report CMS-2022-020, Lease Extension Mel’s Skate Shop, be received;

  And that Council direct staff to extend the Lease Agreement with the Corporation of the Town of Orangeville, and Mel’s Skate shop for one additional year;

  And that Council pass a by-law to authorize the Mayor and Clerk to sign the necessary agreement

12.13

Intersection All-Way Stop Review (Various Locations), INS-2022-049

• Recommendations:

  That report INS-2022-049, Intersection All-Way Stop Review (Various Locations), be received;

  And that Council pass a by-law to implement an all-way stop at the intersection of College Avenue and Fieldgate Drive;

  And that Council pass a by-law to implement an all-way stop at the intersection of Spencer Avenue and Cornwall Gate/Abbey Road;

  And that Staff update the All-Way Stop Policy to reflect the current criteria as set out in Book 5 of the Ontario Traffic Manual (OTM) dated December 2021.

13.

Correspondence

• Recommendations:

  That the month of November 2022 be proclaimed as Lung Cancer Awareness Month;

  And that the following correspondence be received:

13.1

Proclamation Request - Lung Cancer Awareness Month, November 2022

13.2

County of Dufferin, Community Safety and Well-Being Plan 2021 Annual Report

13.3

County of Dufferin, Notice of Passing of Development Charges By-Law

13.4

Town of Grand Valley, Municipal Comprehensive Review Process and Land Needs Assessment

13.5

Township of Amaranth, Notice of Public Meeting

13.6

Township of East Garafraxa, Notice of Adoption of Official Plan Amendment No. 9

13.7

Township of Melancthon, Ontario Wildlife Damage Compensation Program

13.8

Township of Mulmur, Climate Emergency Declaration

13.9

Inga Layman, Stop Sign at College and Fieldgate

13.10

Michael Layman, Stop Sign at College and Fieldgate

13.11

Jolene Sirr, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

13.12

Debbie VanWyck and Robert Long, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

13.13

Ron Work, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

13.14

Harry Bell, Stop Sign at Alder and Sherwood

13.15

Andrea and Jason Norwich, Stop Signs at Spencer/Sherwood and Alder/Sherwood

14.

Committee/Board Minutes

• Recommendations:

  That the minutes of the following meetings be received:

14.1

2022-06-22 Cultural Plan Task Force Minutes

14.2

2022-06-03 Joint Accessibility Advisory Committee Minutes

14.3

2022-06-09 Official Plan Steering Committee Minutes

14.4

2022-06-07 Sustainable Orangeville Committee Minutes

15.

Notice of Motion Prior to Meeting

15.1

Mayor Brown - Santa Claus Parade

Whereas the Santa Claus Parade has been an institution enjoyed by children and adults of Orangeville and surrounding area for decades, and

Whereas the Kin Club has announced that they do not have the resources to organize and hold the event in 2022, and

Whereas the Town has an opportunity to continue the tradition of a Santa Claus parade in Orangeville;

Therefore be it resolved that Town Council approves:

1. The Town hosting a Santa Claus Parade on November 19, 2022;
2. Community Services staff organizing the Santa Claus Parade; and
3. Funding in the amount of $15,000 from Parks and Recreation Reserve to cover the associated costs

16.

Notice of Motion at Meeting

17.

New Business

18.

Question Period

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute.

19.

By-Laws

• Recommendations:

  That the by-laws listed below be read three times and finally passed:

19.1

A by-law to authorize the execution of the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP): Green Stream

19.2

A by-law to amend Traffic Bylaw 78-2005, to establish a stop sign on College Avenue at Fieldgate and Spencer Avenue at Abbey Road and Cornwall Gate

19.3

A by-law to authorize the entering into and execution of an agreement with the County of Dufferin for the delivery of 9-1-1 services

19.4

A by-law to authorize the extension of the agreement with Mel’s Skate Shop (Skate Sharpening Services – Alder Street Recreation Centre)

19.5

A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its closed and regular Council Meeting held on August 8, 2022

20.

Adjournment

• Recommendations:

  That the meeting be adjourned.