Council Meeting Minutes

-
Electronic Meeting
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor S. Brown, was present at Town Hall
  • Deputy Mayor A. Macintosh
  • Councillor J. Andrews
  • Councillor G. Peters
  • Councillor L. Post
  • Councillor D. Sherwood
  • Councillor T. Taylor, was present at Town Hall
Staff Present:
  • D. Benotto, Software Applications Supervisor, was present at Town Hall
  • T. Dulisse, Transportation and Development Technologist
  • J. Hall, Manager, Information Technology
  • C. Khan, Town Clerk, was present at Town Hall
  • G. Kocialek, Interim General Manager, Infrastructure Services
  • T. Kocialek, General Manager, Infrastructure Services
  • A. McKinney, General Manager, Corporate Services
  • R. Morden, Fire Chief
  • R. Osmond, Interim CAO
  • R. Phillips, Manager, Economic Development and Culture
  • L. Raftis, Assistant Clerk
  • N. Syed, Treasurer

1.
Call To Order

 

The meeting was called to order at 6:15 p.m.

2.
Approval of Agenda

 
  • Resolution2022-283
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That the agenda and any addendums for the August 8, 2022 Council Meeting, be approved.

    Carried

3.
Disclosure of (Direct and Indirect) Pecuniary Interest

 

Mayor Brown noted absence at the July 18, 2022 Public Meeting and declared a conflict on item 8.2 of the July 18 Council - Public Meeting Agenda

4.
Closed Meeting

 
  • Resolution2022-284
    Moved byCouncillor Peters
    Seconded byDeputy Mayor Macintosh

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purpose of considering the following subject matters:

    4.1. 2022-07-11 Closed Council Minutes

    4.2. Confidential Report from John Hart, Town Solicitor - Ministry of the Environment, Conservation and Parks
    Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    4.3. Confidential Verbal Report from Raymond Osmond, Acting CAO - Public Office Holders
    Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

    Carried

    Council recessed from 6:50 p.m. to 7:00 p.m.


4.1
2022-07-11 Closed Council Minutes

 

4.2
Confidential Report from John Hart, Town Solicitor - Ministry of the Environment, Conservation and Parks 

 

4.3
Confidential Verbal Report from Raymond Osmond, Acting CAO - Public Office Holders

 

5.
Open Meeting - 7:00 p.m.

 

6.
Singing of National Anthem

 

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played. 

7.
Land Acknowledgement

 

The Mayor acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy.

8.
Announcements by Chair

 

Mayor Brown advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast. Mayor Brown also provided instructions with respect to muting and unmuting during the meeting.

Mayor Brown introduced Tim Kocialek to the Town of Orangeville as the new General Manager, Infrastructure Services. Raymond Osmond, Acting CAO welcomed Mr. Tim Kocialek, and thanked Gary Kocialek for his service to the Town, and spoke to the transition that will take place in the coming weeks.

9.
Rise and Report

 
  • Resolution2022-285
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That the 2022-07-11 Closed Council Minutes, be approved;       
    And that the Confidential Report from John Hart, Town Solicitor regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, be received;
    And that the Confidential Verbal Report from Raymond Osmond, Acting CAO regarding personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations, be deferred to the September 12, 2022 Council Meeting;
    And that staff proceed as directed.

    Carried

10.
Adoption of Minutes of Previous Council Meeting

 
  • Resolution2022-286
    Moved byCouncillor Sherwood
    Seconded byCouncillor Andrews

    That the minutes of the following meeting be approved:

    2022-07-11 Council Minutes

    2022-07-18 Council-Public Meeting Minutes

    Carried

11.
Presentation, Petitions and/or Delegation

 

11.1
Phil Crnko, President, MASc., P. Eng., Black Castle Networks, Telecommunications Report

 

Phil Crnko, President, MASc., P. Eng., Black Castle Networks provided an overview of Telecommunications Report, CPS-2022-062, and answered questions from Council.

12.
Staff Reports

 

12.1
Telecommunications Report, CPS-2022-062

 
  • Resolution2022-287
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That report CPS-2022-062, Telecommunications Report, be received;

    And that staff be authorized to pursue grant funding for initiatives related to upgrading the Town’s telecommunication systems.

    Carried

12.2
2022 Second Quarter Capital Progress, CPS-2022-055

 
  • Resolution2022-288
    Moved byCouncillor Sherwood
    Seconded byCouncillor Taylor

    That report CPS-2022-055, regarding the 2022 Second Quarter Capital Progress, be received.

    Carried

12.3
Information Update - Building Modernization and Energy Saving Collaboration, CPS-2022-056

 
  • Resolution2022-289
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That Report CPS-2022-056, regarding an update on the ESCO procurement process, be received.

    Carried

12.4
2022 Second Quarter Operating Fund Variance, CPS-2022-057

 
  • Resolution2022-290
    Moved byCouncillor Andrews
    Seconded byCouncillor Taylor

    That report CPS-2022-057, regarding the 2022 Second Quarter Operating Fund Variance, be received.

    Carried

12.5
2022 Community Grants Update, CPS-2022-058

 
  • Resolution2022-291
    Moved byCouncillor Taylor
    Seconded byCouncillor Sherwood

    That report CPS-2022-058, 2022 Community Grants Update, be received;

    And that Council approve distribution of 2022 Community Grant budgeted funds of $150.

    Carried

12.6
ICIP: Green Stream Funding Agreement, CPS-2022-060

 
  • Resolution2022-292
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    That report CPS-2022-060, ICIP: Green Stream Funding Agreement, be received.

    And that Council pass a by-law authorizing the Mayor and Clerk to sign a Transfer Payment Agreement with the Ministry of Infrastructure for funding.

    Carried

12.7
Section 357 Tax Appeals, CPS-2022-061

 
  • Resolution2022-293
    Moved byCouncillor Taylor
    Seconded byCouncillor Sherwood

    That report CPS-2022-061, regarding Section 357 Tax Appeals for 2022, be received:

    And that Council authorize reduction in property tax totalling $2,948.37.

    Carried

12.8
Budget 2023 Schedule and Direction, CPS-2022-063

 
  • Resolution2022-294
    Moved byCouncillor Peters
    Seconded byCouncillor Taylor

    That Council approve increasing the cost-of-living allowance from 2% to 2.5% as a guideline to report a budget for non-union staff salary and benefits in the proposed 2023 budget.

    Defeated
  • Resolution2022-295
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    That report CPS-2022-063, Budget 2023 Schedule and Direction, be received;

    And that Council endorse receiving a 5-year budget outlook for Operating Budget and a 10-year budget outlook for Capital Budget deliberations;

    And that Council approve maintaining of the cost-of-living allowance equivalent to the same level as 2022 of 2% as a guideline to report a budget for non-union staff salary and benefits in the proposed 2023 budget;

    And that Council approve an additional $200,000 to bring annual contribution to capital budget from $2.6M to $2.8M in light of global inflationary pressures.

    Yes (6)Mayor Brown, Councillor Andrews, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    No (1)Councillor Peters
    Carried (6 to 1)

Council recessed from 7:55 p.m. to 8:00 p.m.

12.9
New Businesses in Orangeville – March 1 – June 30, 2022, CMS-2022-016

 
  • Resolution2022-296
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    That report CMS-2022-016, New Businesses in Orangeville - March 1 - June 30, 2022, be received.

    Carried

12.10
Development of 82, 86-90 Broadway, CMS-2022-018

 
  • Resolution2022-297
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That report CMS-2022-018, regarding Development of 82, 86-90 Broadway, be received;

    And that Council direct staff to complete a 2023 capital budget submission for consulting services required to oversee and manage all elements of a detailed proposal call and related processes for the development of 82, 86-90 Broadway.

    Carried

12.11
Next Generation 911 – Authority Service Agreement, CMS-2022-019

 
  • Resolution2022-298
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Taylor

    That report CMS-2022-019, Next Generation 911 – Authority Service Agreement, be received;

    And that Council pass a by-law to enter into an agreement for the delivery of 9-1-1 services with the County of Dufferin.

    Carried

12.12
Lease Extension Mel’s Skate Shop, CMS-2022-020

 
  • Resolution2022-299
    Moved byCouncillor Sherwood
    Seconded byCouncillor Taylor

    That Report CMS-2022-020, Lease Extension Mel’s Skate Shop, be received;

    And that Council direct staff to extend the Lease Agreement with the Corporation of the Town of Orangeville, and Mel’s Skate shop for one additional year;

    And that Council pass a by-law to authorize the Mayor and Clerk to sign the necessary agreement

    Carried

12.13
Intersection All-Way Stop Review (Various Locations), INS-2022-049

 

  • Councillor Taylor requested a recorded vote.

    Resolution2022-300
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That Council separately consider the approval of the intersections referenced in Report INS-2022-049, Intersection All-Way Stop Review (Various Locations) from the original motion.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)
  • Resolution2022-301
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Sherwood

    That report INS-2022-049, Intersection All-Way Stop Review (Various Locations), be received;

    And that Staff update the All-Way Stop Policy to reflect the current criteria as set out in Book 5 of the Ontario Traffic Manual (OTM) dated December 2021.

    Carried

  • Councillor Taylor requested a recorded vote.

    Resolution2022-302
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That Council pass a by-law to implement an all-way stop at the intersection of College Avenue and Fieldgate Drive.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

  • Councillor Taylor requested a recorded vote.

    Resolution2022-303
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That Council pass a by-law to implement an all-way stop at the intersection of Spencer Avenue and Cornwall Gate/Abbey Road.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

  • Councillor Taylor requested a recorded vote.

    Resolution2022-304
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Andrews

    That Council pass a by-law to implement an all-way stop at the intersection of Alder Street and Sherwood Street.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

  • Councillor Taylor requested a recorded vote.

    Resolution2022-305
    Moved byCouncillor Sherwood
    Seconded byCouncillor Post

    That Council approve the implementation of traffic calming measures including: a temporary radar speed sign for a time to be determined by staff, signage, and targeted communications in the Meadow Drive and Pheasant Drive area.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

13.
Correspondence

 
  • Resolution2022-306
    Moved byCouncillor Andrews
    Seconded byCouncillor Taylor

    That the following correspondence be received:

    Proclamation Request - Lung Cancer Awareness Month, November 2022

    County of Dufferin, Community Safety and Well-Being Plan 2021 Annual Report

    County of Dufferin, Notice of Passing of Development Charges By-Law

    Town of Grand Valley, Municipal Comprehensive Review Process and Land Needs Assessment

    Township of Amaranth, Notice of Public Hearing

    Township of East Garafraxa, Notice of Adoption of Official Plan Amendment No. 9

    Township of Melancthon, Ontario Wildlife Damage Compensation Program

    Township of Mulmur, Climate Emergency Declaration

    Inga Layman, Stop Sign at College and Fieldgate

    Michael Layman, Stop Sign at College and Fieldgate

    Jolene Sirr, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

    Debbie VanWyck and Robert Long, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

    Ron Work, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

    Harry Bell, Stop Sign at Alder and Sherwood

    Andrea and Jason Norwich, Stop Signs at Spencer/Sherwood and Alder/Sherwood

    Carried
  • Resolution2022-307
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Peters

    That the month of November 2022 be proclaimed as Lung Cancer Awareness Month.

    Carried

13.1
Proclamation Request - Lung Cancer Awareness Month, November 2022

 

13.2
County of Dufferin, Community Safety and Well-Being Plan 2021 Annual Report

 

13.3
County of Dufferin, Notice of Passing of Development Charges By-Law

 

13.4
Town of Grand Valley, Municipal Comprehensive Review Process and Land Needs Assessment

 

13.5
Township of Amaranth, Notice of Public Meeting

 

13.6
Township of East Garafraxa, Notice of Adoption of Official Plan Amendment No. 9

 

13.7
Township of Melancthon, Ontario Wildlife Damage Compensation Program

 

13.8
Township of Mulmur, Climate Emergency Declaration

 

13.9
Inga Layman, Stop Sign at College and Fieldgate

 

13.10
Michael Layman, Stop Sign at College and Fieldgate

 

13.11
Jolene Sirr, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

 

13.12
Debbie VanWyck and Robert Long, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

 

13.13
Ron Work, Stop Sign at Spencer Avenue and Cornwall Gate/Abbey Road

 

13.14
Harry Bell, Stop Sign at Alder and Sherwood

 

13.15
Andrea and Jason Norwich, Stop Signs at Spencer/Sherwood and Alder/Sherwood

 

14.
Committee/Board Minutes

 
  • Resolution2022-308
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That the minutes of the following meetings be received:

    2022-06-22 Cultural Plan Task Force Minutes

    2022-06-03 Joint Accessibility Advisory Committee Minutes

    2022-06-09 Official Plan Steering Committee Minutes

    2022-06-07 Sustainable Orangeville Committee Minutes

    Carried

15.
Notice of Motion Prior to Meeting

 

15.1
Mayor Brown - Santa Claus Parade

 
  • Resolution2022-309
    Moved byMayor Brown
    Seconded byCouncillor Sherwood

    Whereas the Santa Claus Parade has been an institution enjoyed by children and adults of Orangeville and surrounding area for decades, and

    Whereas the Kin Club has announced that they do not have the resources to organize and hold the event in 2022, and

    Whereas the Town has an opportunity to continue the tradition of a Santa Claus parade in Orangeville;

    Therefore be it resolved that Town Council approves:

    1. The Town hosting a Santa Claus Parade on November 19, 2022;
    2. Community Services staff organizing the Santa Claus Parade; and
    3. Funding in the amount of $15,000 from Parks and Recreation Reserve to cover the associated costs

    Carried

16.
Notice of Motion at Meeting

 

None.

17.
New Business

 

Councillor Andrews advised that Moving Under the Stars is happening Wednesday, August 17 at the Lions Club Sports Pad with an alternative weather date of Wednesday, August 24.

Councillor Andrews congratulated the Orangeville Food Bank on their 30-year anniversary event held today.

Councillor Sherwood advised that Taste of Orangeville is happening Saturday, August 20 on Mill Street from 3:00 p.m. to 8:00 p.m.

18.
Question Period

 

None.

19.
By-Laws

 
  • Resolution2022-310
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That the by-laws listed below be read three times and finally passed:

    A by-law to authorize the execution of the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP): Green Stream

    A by-law to amend Traffic Bylaw 78-2005, to establish a stop sign on College Avenue at Fieldgate and Spencer Avenue at Abbey Road and Cornwall Gate

    A by-law to authorize the entering into and execution of an agreement with the County of Dufferin for the delivery of 9-1-1 services

    A by-law to authorize the extension of the agreement with Mel's Skate Shop (Skate Sharpening Services - Alder Street Recreation Centre)

    A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its closed and regular Council Meeting held on August 8, 2022

    Carried

20.
Adjournment

 
  • Resolution2022-311
    Moved byCouncillor Taylor
    Seconded byDeputy Mayor Macintosh

    That the meeting be adjourned at 9:09 p.m.

    Carried
No Item Selected