Agenda
Orangeville OPP Detachment Board Regular Meeting

Tuesday, January 21, 2025 at 4:00 P.m. - 7:00 P.m.

Electronic and In-Person Participation - Orangeville OPP Detachment Board

Town Hall Council Chambers

87 Broadway

Orangeville, Ontario

NOTICE

Members of the public wishing to attend Orangeville OPP Detachment Board meetings will have the option to attend in-person, or by calling [phone] and entering Conference ID:

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Executive Assistant via email at [e-mail].

---

1.

Call to Order

2.

Disclosures of (Direct or Indirect) Pecuniary Interest and Preliminary Matters

3.

Election of Chair and Vice Chair

3.1

Call for nominations from the Board for the position of Chair.

• Recommendations:

  Motion reference nomination and vote.

3.2

Call for nominations from the Board for the position of Vice-Chair

• Recommendations:

  Motion reference nomination and vote.

4.

Approval of Agenda

• Recommendations:

  Motion that the Board discuss and approve the Agenda for the January 21, 2025 Orangeville Police Services Board Regular (Public Session) Meeting.

5.

In-Camera Meeting (Board plus invited guests only)

• Recommendations:

  Convene into In-Camera Session.

  Motion that at [insert time] the Board convene into the In-Camera Session of this meeting under Part IV, (section 44) of the Community Safety and Policing Act 2019.

5.1

Approval of Agenda

5.2

MCRT Update

5.3

Increasing OPP Costs

5.3.1

Letter from Michael Kerzner

5.3.2

Inspector Di Pasquale to provide status update on current staffing levels at the Orangeville Detachment

5.3.3

Discussion with the Inspector on lower POA fines in the Town of Orangeville

5.4

Board Member Training

5.5

Board Agenda Preparation

5.6

Board Member Objectives - 2025

5.7

Adoption of Previous In-Camera Meeting Minutes

6.

Public Session

• Recommendations:

  Convene into Public Session.

  Motion that at [insert time] the Board reconvene into the Public Session of this meeting.

7.

Land Acknowledgment

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

8.

Welcome and Introductions

9.

Retirement of OPP Detachment Board Police Advisor, Duane Sprague

Board Review and Discussion:

Chair Taylor will acknowledge the retirement of Police Advisor, Duane Sprague and recognize the new Police Advisor, Hank Zehr. Chair Taylor will extend an invitation to Mr. Zehr to attend our March Regular Public meeting.

10.

Presentations

11.

Question Period

12.

Report from In-Camera Session

13.

Items for Discussion and Reports

13.1

Driver Training Schools

Board Review and Discussion:

Driver Training Schools and how they interact with the Town - Bylaw discussion with the Board. James Bramley, Supervisor, Licensing and By-Law Enforcement, Town of Orangeville. (see email circulated to Board members prior to meeting)

• Recommendations:

  Motion to receive the discussion in reference to Driver Training  and any next steps.

13.2

Orangeville OPP 4th Quarter Report

Board Review and Discussion:

Inspector Di Pasquale will provide highlights of the 4th Quarter report. (see attached)

• Recommendations:

  Motion that the Orangeville OPP Detachment 4th Quarter Report of 2024 and overview provided by Inspector DiPasquale be received.

13.3

Report from Inspector Di Pasquale on Festive Season

Board Review and Discussion:

Inspector Di Pasquale will provide an overview on how things went over the festive season.

• Recommendations:

  Motion that the update provided by Inspector Di Pasquale be received.

13.4

2023 OPP Annual Report as per sec. 58 of the CSPA

Board Review and Discussion:

See attached Media Release on the OPP Annual Report.  Are there any questions or areas you want to explore further as a Board?

• Recommendations:

  Motion that the Board receive the discussion on the OPP Annual Report.

13.5

State of Zina Courthouse and Next Steps.

Board Review and Discussion:

Update to be provided on status of Zina Courthouse.

• Recommendations:

  Motion to receive update and discussion on Zina Courthouse.

13.6

Letter from Mono Mayor Creelman to the Province regarding the Collection of Unpaid POA Fines

Board Review and Discussion:

See attached "Letter re. motion to support collection of unpaid POA fines."

• Recommendations:

  Motion that the Board receive the attached letter and corresponding discussion.

13.7

False Alarm Reports

Board Review and Discussion:

Chair Taylor will provide an update on the November and December false alarms as follows:
In the period Nov. 1 - Nov. 15, there were 9 false alarms with 3 repeat alarms at Finn McCools.

In the period Nov. 16 - Nov. 30 there were 6 false alarms and 2 repeat alarms at Finn McCools.

From Dec. 1 - Dec. 15, there were 14 false alarms and 2 repeat alarms at Finn McCools and 2 repeat alarms at the Orangeville Courthouse.

From Dec. 16 to Dec. 31, 2024, there were 11 false alarms in total.  Pet Smart had 2 repeat false alarms. 

• Recommendations:

  Motion that the False Alarm Report provided be received.

13.8

Zone 5 Meeting Dec. 10th, 2024

Board Review and Discussion:

Vice-Chair McSweeney did not attend the Dec. 10th Zone 5 meeting but will provide meeting minutes to the Board when they become available. (see attachments: March 12 minutes, OAPSB Zone 5 Directory, Agenda Dec 10, December 10 xls, 2025 proposed financial snapshot, correspondence West Grey, zone committee agenda, IOP Zone Meeting presentation December 2024, Zone 5 Responses)

• Recommendations:

  Motion that the Board receive the update provided and all the attachments from OAPSB Zone 5 Meeting Dec. 10th.

13.9

OAPSB Membership Renewal

Board Review and Discussion:

The OAPSB Membership was renewed for the amount of $3,381.53.  (see attached invoice)

• Recommendations:

  Motion that the Board receive the OAPSB Membership Invoice.

13.10

OAPSB December 16, 2024 Zone Committee Meeting

Board Review and Discussion:

Vice-Chair McSweeney to provide overview of the OAPSB Zone Committee Meeting.

• Recommendations:

  Motion that the Board receive the above update provided by Vice-Chair McSweeney, corresponding discussion and attached documents.

13.11

Claims for Special Remuneration

Board Review and Discussion:

Member McSweeney $100.00 for December 16, 2024 – Attending OAPSB Zone Committee Meeting  

• Recommendations:

  Motion that the Board approve and direct M. Archer to submit the above claim to payroll for payment.

13.12

2024 Final Remuneration Report Approval

Board Review and Discussion:

Total Special Remuneration for 2024 was $9,570.00.

• Recommendations:

  Motion that the Board receive and approve the above report.

13.13

Action Register and Board Work Plan Potential Changes

Board Review and Discussion:

Member Armstrong to lead discussion on revisions.  See attached (D3(T) workplan, Board work plan action list, OPP det Board Action Register as at 11NOV24) 

Member Armstrong is recommending the following edits to Policy D3(t):

1. Remove section 8.3 & 8.4
2. Add a new section 8.3 under the original document

 

It should read

8.3. Two registers will be maintained, and each register will form part of the minutes of each regular board meeting.

1. Open Action register - This register shall contain all active projects or work plans that are being completed by the board
2. Closed Action register - This register shall contain all closed projects or work plans that have been approved by the board to close. These will be maintained on the register for 12 months from the closed date.

• Recommendations:

  Motion that the Board receive the review provided by Member Armstrong and align on next steps and 1st quarter 2025 Workplan and Action Registrar agenda items and deadlines.

13.14

Review Post Nov. 19, 2024, and Pre-Jan. 21, 2025 Meeting Service Standards Per Board Policy D3(j)

Board Review and Discussion:

Chair Taylor to provide an update on the above Service Standards. 

• Recommendations:

  Motion that the Board receive the discussion on the Meeting Service Standards and the attached documents.

13.15

Review of Update Board Governance Documents to Reflect Post April 1, 2024 Required Changes

Board Review and Discussion:

Vice-Chair McSweeney to present revisions to Board governance documents (attached) in track changes. See outline below:

1. Board Governance Memorandum - Revised
2. Schedules to Memorandum

• Schedule A – Dufferin County Community Safety and Well-Being Plan (2021-2024) – triennial review process underway by Dufferin County municipalities including Town of Orangeville
• Schedule B (Plans and Reports)
• Latest Strategic Plan (CSPA s.61)
• Latest OPP Central Region Action Plan - Added
• Latest Dufferin OPP Detachment Local Action Plan (CSPA s.70)
• Latest Action Plan Progress Reports
• Latest Commissioner Annual Report (CSPA s.58)
• 2024 Board Annual Report (CSPA s.68(1)(f)) - Added
• Schedule C (By-Laws)
• By-Law 001-2024 – General Procedures
• By-Law 002-2024 – Records Retention and Destruction - Revised
• By-Law 003-2024 - A By-Law to Name the    Board under O. Reg. 135/24 - Added
• Schedule D (Policies/Protocols)
• Policy D3(a) on Equal Opportunity, Discrimination And Workplace Harassment - Final Sept 27/24 version with App A attached per insurer requirements
• Policy D3(b) on Election Campaign Work and Political Activity - Revised
• Policy D3(c) on Code of Conduct
• Policy D3(d) on Conflict of Interest
• Policy D3(e) on Board Member Training and Education
• Policy D3(f) on Media Relations and Public Transparency
• Policy D3(g) on Freedom of Information and Protection of Privacy
• Policy D3(h) on Covid Vaccination DELETED
• Policy D3(i) on Special Meeting and Assigned Work Remuneration/Expense Reimbursement
• Policy D3(j) on Meetings Service Standards Guidelines - Revised
• Policy D3(k) on Board Executive Assistant – Hiring, Job Description and Performance Review Guidance - Revised
• Policy D3(l) on DC Selection, Performance Review and Report (includes Schedule 1 and Exhibit “A”)
• Policy D3(m) on Complaints Procedures (CSPA Parts VII-X)
• Policy D3(n) on Sharing Crime, Call and Public Disorder Analysis
• Policy D3(o) on Board’s Compliance with ASR s.29 - DELETED
• Policy D3(p) on Strategic Plan, Local Action Plan Planning and Minister Policies - Revised
• Policy D3(q) on Relevant Reports Required under the CSPA (Apr 1/24) - Revised
• Policy D3(r) on Protocol for Information Sharing - Revised
• Policy D3(s) on Police Services Quality Assurance Process - DELETED
• Policy D3(t) on General Service Standards Guidelines - Revised
• Policy D3(u) on Board Evaluation of the Adequacy and Effectiveness of Police Services (ASR s.37) - DELETED
• Policy D3(v) on Grant Writing for Community Safety Programs
• Policy D3(w) on Intimate Partner Violence and Gender-Based Violence as a Community Priority

• Recommendations:

  Motion that the Board receive the presentation and approve the revised documents as discussed.

13.16

Website Update

Board Review and Discussion:

• Recommendations:

  Motion that the Board receive the update.

13.17

Community Safety and Policing Grant

Board Review and Discussion:

The Community Safety and Policing Grant was a 3 year grant 2022 to 2025.  This grant funds training for the OPP officers and the dedicated officer on the MCRT Team.  This grant concludes March 31, 2025 and application will need to be made and approved to continue to benefit from this grant.  The first installment of Year 3 funds ($112,308.09) was received Jan. 1, 2025.  The remaining funds (37,436.03) will be received once the final report is completed March 31st, 2025. 

In the coming months the following grant work will need to be completed:

Final CSP grant report

Year 1 MCRT grant report

Make application for new CSP grant funding

13.18

Update on OAPSB Remuneration Survey

Board Review and Discussion:

Follow-up as per Item 11.10 of the Nov. 19th meeting minutes, was the remuneration survey forwarded to the Clerk's office and Town Council for review?

• Recommendations:

  Motion that the Board receive the above update.

13.19

Detachment Commander's Performance Review

Board Review and Discussion:

Call for Board input on Detachment Commander's performance review required under CSPA s. 68(1)(d) and Policy D3(l) - to be completed each year by March 31st and transmitted to the OPP Regional Commander within 30 days following the report's adoption by the Board.

• Recommendations:

  Motion that the Board receive the above discussion.

13.20

Board Executive Assistant's Performance Review

Board Review and Discussion:

The performance review for the Board Executive Assistant was completed based on Board input.  The review was discussed with EA Archer on _______________.

• Recommendations:

  Motion that the Board receive the above discussion.

13.21

Community Safety and Wellbeing Plan Update

Board Review and discussion:

Community Safety and Wellbeing Planning "Deep Dive" Meeting was held on Monday November 25, 2024. Are there any updates from the Town on the progress of this initiative?

• Recommendations:

  Motion that the Board receive the discussion and any update or next steps.

14.

Adoption of Minutes from the Nov. 19th Regular Meeting (Public Session)

Board Review and Discussion:

• Recommendations:

  Motion that the minutes of the Nov. 19th, Regular Meeting (Public Session) are approved.

15.

Correspondence

15.1

Melancthon Traffic Calming Resolution

Board Review and Discussion:

See attached (Melancthon Traffic Calming Resolution).

• Recommendations:

  Motion that the attached Resolution be received.

16.

New Business

17.

Date of Next Meeting

The next meeting is scheduled for March 18th, 2025.

18.

Adjournment