Agenda
Orangeville OPP Detachment Board Regular Meeting

Tuesday, May 20, 2025 at 4:00 P.m. - 7:00 P.m.

Electronic and In-Person Participation - Orangeville OPP Detachment Board

Town Hall Council Chambers

87 Broadway

Orangeville, Ontario

NOTICE

Members of the public wishing to attend Orangeville OPP Detachment Board meetings will have the option to attend in-person, or by calling [phone] and entering Conference ID:

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Executive Assistant via email at [email protected].

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1.

Call to Order

2.

Disclosures of (Direct or Indirect) Pecuniary Interest and Preliminary Matters

3.

Approval of Agenda

• Recommendations:

  Motion that the Board discuss and approve the Agenda for the April 22, 2025, Orangeville Police Services Board Regular (Public Session) Meeting. 

4.

In-Camera Meeting (Board plus invited guests only)

• Recommendations:

  Convene into In-Camera Session.

  Motion that at [insert time] the Board convene into the In-Camera Session of this meeting under Part III, Section 35(4) of the Police Services Act. 

4.1

Approval of the Agenda

4.2

Speed Camera Discussion

4.3

Detachment Commander's Performance Evaluation

4.4

Orangeville Police Service Records Management and Archival Services Update

4.5

Adoption of Previous In-Camera Meeting Minutes

5.

Public Session

• Recommendations:

  Convene into Public Session.

  Motion that at [insert time] the Board reconvene into the Public Session of this meeting.

6.

Land Acknowledgment

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

7.

Presentations

7.1

New Town Procedure - Communications Support for Boards Committees and Task Forces

Board Review and Discussion:

Deputy Clerk, 

Jordyn Lavecchia-Smith will present on this. See attached presentation.

• Recommendations:

  Motion that the Board receive the above discussion.

7.2

Orangeville Police Service Records Management and Archival Services Update

Board Review and Discussion:

Jordyn Lavecchia-Smith will speak to this. See attachment.

• Recommendations:

  Motion that the report, Orangeville Police Service Records Management and Archival Services Update, be received as well as the discussion. 

7.3

OPP 1st Quarter Report for 2025

Board Review and Discussion:

Inspector Di Pasquale will provide highlights of the 1st Quarter report. (see attached)

• Recommendations:

  Motion that the Orangeville OPP Detachment 1st Quarter Report of 2025 and overview provided by Inspector DiPasquale be received.

8.

Report from In-Camera Session

9.

Items for Consent (Members advise of any items that need to be pulled for discussion)

9.1

Ratification of Member Armstrong's Participation at the April 22, 2025 Regular Board Meeting

Vice-Chair McSweeney to speak to this.

• Recommendations:

  Motion to ratify Member Armstrong’s Participation at the April 22, 2025 Regular Board Meeting.

9.2

Letter from Mayor Post ref. Concern with 911 Response

Board Review and Discussion:

Member Post will provide an update on the status of this matter.

• Recommendations:

  Motion to receive the update provided by Member Post.

9.3

Community Awareness Initiative

Member Post and Member Weatherbee to provide an update on this initiative.

• Recommendations:

  Motion to receive the update provided by Member's Post and Weatherbee.

9.4

Update on Action Register and Workplan

Member Armstrong will populate the Action Register and Workplan. Discussion on next steps to ensure 2025 compliance with Board workplan.

• Recommendations:

  Motion to approve and receive the populated Action Register and Workplan.

9.5

Claims for Special Remuneration and Expense Reimbursement

Board Review and Discussion:

Member Post - $100.00 for attending March 11, 2025 Zone 5 Meeting 

EA Archer - $1,855.00 for continued work on Grants 

Member McSweeney - $100.00 - May 13, 2025 Zone 5 Policy Committee Meeting

Member Maycock - $200.00 - May 2, 2025 for Pre-agenda meeting & May 8, 2025 for Detachment Tour

• Recommendations:

  Motion that the Board approve the above and direct Exec. Asst. Archer to submit the attached claims to payroll for payment.

9.6

Board Efficiencies Guideline

Board Review and Discussion:

Member Post, Member Maycock and Member Weatherbee to lead discussion on drafting policy in reference to the guideline.

9.7

Board Complaints

Board Review and Discussion:

Vice-Chair McSweeney to lead discussion on how the Board handles public complaints about the Board and about our police service under CSPA Part VII (s.106 and s.107) and complaints about our police service members under CSPA Part X. (see attached complaints policy D3(m) and a FAQ on Forwarding of Complaints Under s. 155 provided by OAPSB Zone 5 Police Advisor, Hank Zehr.

9.8

Review of Board Mandate

Board Review and Discussion:

Member Weatherbee to lead discussion following her review of the Board Governance documents.

10.

Information Items

10.1

Detachment Tour

Board Review and Discussion:

A Tour of the Orangeville OPP Satellite Detachment for Board members has been set for May 8th at 5:00 pm.

10.2

Website and SharePoint site for sharing documents

Board Review and Discussion:

EA Archer met with Town staff on May 1, 2025 to find a resolution to posting governance package on the website.  Deputy Clerk, Jordyn Lavecchia-Smith recommends that all Board Policies and Bylaws be placed on a Board SharePoint site and then linked to the website.  She advised all policies and bylaws must be accessible before they can be linked to on the website.  EA Archer will meet with town staff, Jacqueline Moore to start checking documents for accessibility in May 15th, 2025.

10.3

Budget Timelines

Board Review and Discussion:

Chair Taylor will lead a discussion on budget timelines as shared by the Town Clerk. (see attached - Anticipated timelines to prepare the OPP Detachment Board Budget for 2026)

10.4

Review Post Apr. 22, 2025, and Pre-May 20, 2025 Meeting Service Standards Per Board Policy D3(j)

Board Review and Discussion:

Chair Taylor to provide an update on the above Service Standards. 

11.

Adoption of Minutes of Previous Meeting

• Recommendations:

  That the minutes of the following meeting are approved: April 22, 2025.

12.

Correspondence

13.

Question Period

14.

New Business

15.

Date of Next Meeting

The next meeting is scheduled for June 17th, 2025.

16.

Adjournment