Agenda
Orangeville OPP Detachment Board Regular Meeting

Tuesday, June 25, 2024 at 4:00 P.m. - 7:00 P.m.

Electronic and In-Person Participation - Orangeville OPP Detachment Board

Town Hall Council Chambers

87 Broadway

Orangeville, Ontario

NOTICE

Members of the public wishing to attend Orangeville OPP Detachment Board meetings will have the option to attend in-person, or by calling [phone] and entering Conference ID: 182 505 668#

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Executive Assistant via email at [e-mail].

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1.

Call to Order

2.

Disclosures of (Direct or Indirect) Pecuniary Interest and Preliminary Matters

3.

Approval of Agenda

• Recommendations:

  Motion that the Board discuss and approve the Agenda for the June 25, Orangeville OPP Detachment Board Regular (Public Session) Meeting. 

4.

In-Camera Meeting (Board plus invited guests only)

• Recommendations:

  Convene into In-Camera Session.

  Motion that at [insert time] the Board convene into the In-Camera Session of this meeting under Part III, Section 35(4) of the Police Services Act. 

4.1

Zina Street Court House

4.2

New Board Members

4.3

Police Record Checks for Council-Appointed New Members

4.4

Adoption of Previous In-Camera and Special Meeting Minutes

4.5

New Business

5.

Public Session

• Recommendations:

  Convene into Public Session.

  Motion that at [insert time] the Board reconvene into the Public Session of this meeting.

6.

Land Acknowledgment

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

7.

Welcome and Introductions

8.

Question Period

9.

Presentations

10.

Report from In-Camera Session

11.

Items for Discussion and Reports

11.1

Orangeville OPP June 18, 2024 Report for April - May 2024

Board Review and Discussion:

• Inspector Di Pasquale will provide an overview and highlights for April and May of 2024.
• Inspector Di Pasquale to discuss recent communication with Dufferin County detachment boards re OPP Careers link/Distribution re OPP employment opportunities.

• Recommendations:

  Motion that the Orangeville OPP Detachment Report for April and May of 2024 and overview provided by Inspector Di Pasquale be received.

11.2

OPP Detachment Board Annual Report to Town Council

Board Review and Discussion:

The Board will review and discuss the latest draft of the Annual Report as provided by Vice-Chair McSweeney following the Board's June 14, 2024 special meeting, and discuss June 24th presentation to Council for input prior to finalization and submission to Council by the current CSPA ss.68(1)(f) deadline of June 30, 2024. 

• Recommendations:

  Motion that the Board align on next steps in reference to the presentation to Town Council on the Annual Report.

11.3

Review of Work Plan - Appendix A of Policy D3(t) Board General Service Standards Guideline Per Item 10.4 of May 21/24 Board Agenda

Board Review and Discussion:

Board to review Workplan

• Recommendations:

  Motion that the Board receive and approve any changes made to the template a a result of the discussion.

11.4

Provincial Notice of New Board Member, Jacquelin Weatherbee

Board Review and Discussion:

Please see the Ministry letter appointing Jacquelin Weatherbee 14 MAY 24 for a period of 2 years. Confirmation the Member Weatherbee has been set up in Town records as such.

• Recommendations:

  Motion that the Board receive the appointment letter for Jacqueline Weatherbee.

11.5

Insurance Coverage

Board Review and Discussion:

Vice-Chair McSweeney will provide an update on the status of this matter.  See attached note from the OAPSB website titled OPP Detachment Discussion Group - May 15 and the insurance discussion contained in the Board's governance overview memo.

• Recommendations:

  Motion that the Board receive the update provided by Vice-Chair McSweeney and the attached presentation. 

11.6

Board Member/Executive Assistant Claims for Special Remuneration

Board Review and Discussion:

Total Special Remuneration Claims Submitted $1315.00

• Recommendations:

  Motion that the Board approve the above special remuneration claims and direct Exec. Asst. Archer to submit same to the Town for payment.

11.7

Review Post May 21, 2024, and Pre June 25, 2024 Meeting Service Standards Per Board Policy D3(j)

Board Review and Discussion:

Vice-Chair McSweeney to lead discussion.

• Recommendations:

  Motion that the Board receive the discussion on the Meeting Service Standards and the attached documents.

11.8

OPP Detachment Board Financials for Q1

Board Review and Discussion:

Chair Taylor to lead discussion. See Attached.

• Recommendations:

  Motion that the Board receive the update provided by Chair Taylor and the attached 1st quarter report. 

11.9

False Alarm Reports

Board Review and Discussion:

Chair Taylor will provide an update on the May False Alarm Reports as follows:

In the period May 1 - May 31 there were 19 false alarms in total and on only one occasion was there a repeat false alarm at the same location.

• Recommendations:

  Motion that the Board receive the update on False Alarms provided by Chair Taylor.

12.

Adoption of Minutes of Previous Meeting

Review and Discussion:

Minutes from the May 21, 2024 regular (Public Session) Meeting.

• Recommendations:

  Motion that the minutes of the following meeting are approved: May 21, 2024 regular (Public Session) Meeting.

13.

Zone 5 Update and Cancellation of June 19/24 Zone Meeting

Board Review and Discussion:

Vice-Chair McSweeney to provide update. Reference email exchanges with Zone 5 EA and Zone 5 draft directory.

• Recommendations:

  Motion that the Board receive the update provided by Vice-Chair McSweeney and the attached document.

14.

Amended and Restated Archival Services Agreement

Board Review and Discussion:

Vice-Chair McSweeney to provide an update on the Archival Services 

Agreement as signed and incorporated int the governance framework in conjunction with Board By-Law 002/2024. See attached signed agreement.

• Recommendations:

  Motion that the Board receive the update provided by Vice-Chair McSweeney and the attached documents.

15.

OAPSB Spring Conference June 4, 2024

Board Review and Discussion:

 Vice-Chair McSweeney to provide update on his attendance at the OAPSB Spring Conference on June 4, 2024.

• Recommendations:

  Motion that the Board receive the update provided by Vice-Chair McSweeney.

16.

Board Website Revisions

Board Review and Discussion:

 Vice-Chair McSweeney to provide update on latest website revisions to reflect CSPA compliance and new member appointments.

• Recommendations:

  Motion that the Board receive the update provided by Vice-Chair McSweeney.

   

17.

Other OPP Detachment Boards

Board Review and Discussion:

 Vice-Chair McSweeney, Board EA and Chair Taylor to provide update on recent interactions with other OPP detachment boards.

• Vice-Chair McSweeney/EA Archer - Other Board Requests for Orangeville Board’s Governance Documents
• Chair Taylor – correspondence with New Tecumseth.

• Recommendations:

  Motion that the Board receive the above updates.

18.

Board Ratification - March 31, 2024 - June 25, 2024

Board Review and Discussion:

Vice-Chair McSweeney to provide background and reasons for Board re-ratification/ratification and approval of all Board and Board member discussions and actions taken which relate to Board business from March 31, 2024 to June 25, 2024, including all motions approved at the Board’s May 21, 2024 regular meeting and the Board’s June 14, 2024 special meeting, as reflected in the approved minutes of such meetings.

• Recommendations:

  Motion that the above re-ratifications/ratifications and approvals be adopted by the Board.

19.

Action Register Update

Board Review and Discussion:

• Recommendations:

  Motion that the Board receive the attachment and update.

20.

Correspondence

21.

New Business

22.

Date of Next Meeting

The next meeting is scheduled for Tuesday, September 17, 2024 at 4:00 p.m.

23.

Adjournment