Council Meeting Minutes

-
Electronic and In-Person Participation - Council
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor L. Post
  • Deputy Mayor T. Taylor
  • Councillor J. Andrews
  • Councillor A. Macintosh
  • Councillor T. Prendergast
  • Councillor D. Sherwood
  • Councillor R. Stevens
Staff Present:
  • C. Cunningham, By-law and Property Standards Officer
  • M. Jhajj, Deputy Treasurer
  • P. Kelly, Treasurer
  • C. Khan, Town Clerk
  • T. Kocialek, General Manager, Infrastructure Services
  • K. Landry, Acting General Manager, Corporate Services
  • K. Lemire, Manager, Economic Development and Culture
  • T. MacDonald, Deputy Clerk
  • M. Pourmanouchehri, Project Manager, IT Transformation Project
  • L. Raftis, Assistant Clerk
  • H. Savage, General Manager, Community Services
  • D. Smith, CAO

The meeting was called to order at 7:00 p.m.

  • Resolution2023-283
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That the agenda and any addendums for the September 11, 2023 Council Meeting, be approved.

    Carried Unanimously

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played.

The Mayor acknowledged the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. The Mayor also recognized that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

Mayor Post advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast. Mayor Post also provided instructions with respect to muting and unmuting during the meeting.

  • Resolution2023-284
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Taylor

    That the minutes of the following meetings be approved:

    2023-08-14 Council Meeting Minutes

    Carried Unanimously
  • Resolution2023-285
    Moved byCouncillor Andrews
    Seconded byCouncillor Stevens

    That Council approve the addition of Graciela Cardenas-Mustafa, 27 Hewitt Street - Procedure By-law Amendments to the agenda at 11.8.

    Carried

Kelly McDowell, Executive Director, Dufferin Film Festival provided a presentation with respect to hosting Dufferin County's Film Festival August 9 - 10, 2024 and answered questions from Council. 

Heather Hayes, Executive Director, Orangeville Food Bank thanked Council for the recent commitment of funding the Orangeville Food Bank with $25,000 annually for this term of Council. Ms. Hayes spoke to the increase in the use of the Orangeville Food Bank, result of the fall and winter months, the vending machine of food for $0.25 at Town Hall, the launch of the Neighbours Market in Shelburne and Grand Valley, and the need for temperature controlled space in Orangeville. Ms. Hayes expressed the need for financial assistance, high demand food items, suggested placing a team in the upcoming Out of the Cold event, and answered questions from Council.

Rob Howes, 12 Dawson Road, Orangeville Towing & Recovery Services thanked Deputy Mayor Taylor for supporting Towing Services in the Town. Mr. Howes spoke to the Town's Towing Services and Vehicle Storage Yard Facility By-law and issues with it and requested a refund of costs due to the Towing Services and Vehicle Storage Yard Facility By-law expiring at the end of the year.

Zach Cameron, Cameron Services requested the Towing Services and Vehicle Storage Yard Facility By-law be repealed immediately and to receive a refund of the costs incurred. 

Ian McSweeney, Orangeville Police Services Board (OPSB) spoke to the OPSB's new governance framework, adoption of industry best practices, highlighted policies most directly impacting Town Council, next steps for collaboration with Town Council, and answered questions from Council.

John Naas, Partner, Blackline Consulting provided a presentation with respect to the ongoing Organizational Review and spoke to the scope of the review, Blackline Consulting's approach, the timeline, provided initial observations relating to operating expenses, workforce expenses, staff survey results, provided details on the final steps of the process, and answered questions from Council.

Ric Ugolini, 19 Cedar Drive thanked staff for removing the dead trees in Rotary Park and expressed concern with the recommendation listed at item 12.3 to remove question period from the Council agenda. 

Noel Ramsey, 15 Fead Street expressed opposition to item 12.3 - Procedure By-law Amendments and requested Council to keep question period on the Council Agenda.

Graciela Cardenas-Mustafa, 27 Hewitt Street expressed concern with the removal of the question period and the importance of maintaining public question period.

Note: Council recessed from 8:28 p.m. to 8:40 p.m.

Mayor Post introduced Patrick Kelly, Treasurer and welcomed him to the Town.

  • Resolution2023-286
    Moved byCouncillor Stevens
    Seconded byDeputy Mayor Taylor

    That report CPS-2023-068, Community Grant Update, be received,

    And that Council approve distribution of 2023 Community Grant budgeted funds to the Dufferin Film Festival for $500 from one time grants;

    And that Council approve distribution of 2023 Community Grant budgeted funds to the Terry Fox Foundation for $400 from one time grants.

    Carried Unanimously
  • Resolution2023-287
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That report CPS-2023-058, Delegation of Authority, be received;

    And that Council pass a by-law to amend By-law 2022-075, the Delegation of Authority By-law.

    Carried Unanimously
  • Resolution2023-288
    Moved byDeputy Mayor Taylor
    Seconded byCouncillor Prendergast

    That report CPS-2023-049, Procedure By-law Amendments, be received;

    And that Council pass a By-law to amend By-law 064-2017 being a By-law to govern the proceedings of Council and its Committees including amendments to quorum requirements for committees, consent agenda, and replacement of new business, as outlined in report CPS-2023-049;

    And that Question Period be placed prior to Presentation, Petitions and/or Delegations on the Council agenda.

    Carried Unanimously
  • Resolution2023-289
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That report CPS-2023-059, Proposed Increase to Set Fines for Parking and Fire Route By-law Housekeeping Amendment, be received;

    And that Council approve the recommended increases to set fines for parking in relation to the Traffic By-law 2005-078 and the Fire Route By-law 2019-011, as amended;

    And that the current set fines for parking remain in effect until the proposed set fines have been approved by the Ontario Court of Justice;

    And that Council repeal Schedule M of Traffic By-law Number 2005-078, effective once set fine approval has been received;

    And that Council amend Fire Route By-law 2019-011 to remove the requirement that authorized signage for a designated fire route is to display the by-law number.

    Carried Unanimously
  • Resolution2023-290
    Moved byDeputy Mayor Taylor
    Seconded byCouncillor Prendergast

    That report CPS-2023-066, Towing Services and Vehicle Storage Yard Facility By-law Update, be received;

    And that Towing Services and Vehicle Storage Yard Facility By-law 2022-079 be amended to exempt applicants from the provisions of the By-law if a provincial certificate issued under the Towing and Storage Safety and Enforcement Act (TSSEA) has been obtained and is provided to the satisfaction of the Licence Issuer;

    And that Towing Services and Vehicle Storage Yard Facility By-law 2022-079 be repealed effective December 31, 2023;

    And that staff report back to Council, should there be changes made to the timelines relating to the provincial certificate program, pursuant to the TSSEA.

    Carried Unanimously
  • Resolution2023-291
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That Report CPS-2023-067, Municipal CollaborationUniform Vehicle for Hire By-law, be received;

    And that Council pass a By-law to authorize the entering into and execution of Service Agreements with each of the Town of Grand Valley, Town of Mono and Town of Shelburne for the purpose of providing Licensing Administration and By-law Enforcement services of a Vehicle for Hire By-law.

    Carried Unanimously
  • Resolution2023-292
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That the following correspondence be received:

    Ministry of Municipal Affairs and Housing - Building Faster Fund

    Ministry of Municipal Affairs and Housing - Proposal to Return Lands in Ajax to the Greenbelt

    Town of Caledon - Notice of Public Open Houses and Statutory Public Meeting and Request for Comments - Caledon's Draft Official Plan

    Township of Melancthon - Changes to MFIPPA

    Township of Melancthon - Illegal Land Use Enforcement Update

    Brenda and Lino Chioma, Wardlaw Ave - Procedure By-law Amendments

    Peggy Bond, 18 Goldgate Cres - Procedure By-law Amendments

    Carried Unanimously
  • Resolution2023-293
    Moved byCouncillor Sherwood
    Seconded byCouncillor Stevens

    That the minutes of the following meetings be received:

    2023-05-25 Sustainable Orangeville Minutes

    2023-06-07 Sustainable Orangeville Minutes

    Carried Unanimously

Councillor Prendergast invited the public to join in on a tree planting event Saturday, October 14, 2023 hosted by Sustainable Orangeville and CVC.

Mayor Post advised the International Plowing Match will be held at the Bowling Green in Amaranth from September 19-23, 2023 and that the Campfire Poets will be performing at the same location Saturday, September 16, 2023.

Mayor Post further advised that the next Town Hall event will be hosted September 26, 2023 at Tony Rose Memorial Sport Centre starting at 6:30 p.m. and the main topics of discussion will be relevant to seniors, recreation, libraries, programs available for seniors and advised that there will be an open question period.

Noel Ramsey, 15 Fead Street thanked Council for preserving question period and suggested another Question Period at the end of the meeting. Mr. Ramsey expressed concern with parking in school zones and a lack of coordination between Orangeville By-law Enforcement and the Ontario Provincial Police (OPP). Mayor Post spoke to By-law Enforcement and OPP's recent school blitz initiative and the number of tickets issued in the first two days of school. Deputy Mayor Taylor advised that the Town has partnered with the OPP and that the OPP is committed to sending officers to assist when available.

James Jackson, 50 Carlton Drive expressed concern regarding accessibility at the Orangeville Transit Hub, concerns with respect to sidewalks, and the need for a path to the Edelbrock Centre. Tim Kocialek, General Manager, Infrastructure Services advised that staff will follow up with the County to see if there is an opportunity to develop a walkway. Deputy Mayor Taylor asked why there was not a curb on the one side of the road near the Edelbrock Centre. Mr. Kocialek advised staff will investigate and determine whether the construction of the curb may need to wait until the road is reconstructed.

Matthew Smith, 38 McCarthy Street asked if there was a previous design option for the Transit Terminal that included a walkway to the Edelbrock Centre. Tim Kocialek, General Manager, Infrastructure Services advised he would follow up with staff regarding design options. Mr. Smith asked where the desire to amend the procedure by-law came from. Carolina Khan, Clerk spoke to the intent of streamlining the decision-making process at Council meetings.

Ric Ugolini, 19 Cedar Drive asked if there is an opportunity for by-law enforcement to do proactive enforcement, instead of complaint driven. Carolina Khan, Clerk advised that parking and graffiti matters are enforced proactively and spoke to the need to change service levels in order to broaden the scope of proactive enforcement.

Edith Baker, 27 First Street expressed road safety concerns at the corner of First Street and Elizabeth Street and asked if there could be a turning lane added to Elizabeth Street. Tim Kocialek, General Manager, Infrastructure Services advised that staff are working on completing a master plan for the Town's road network in 2024 to assess future traffic demands and create a capital project program.

19.

 
  • Resolution2023-294
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That the by-laws listed below be read three times and finally passed:

    A by-law to amend By-law 2022-075 being a By-law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001, c.25

    A by-law to amend By-law 2017-064 being a by-law to govern the proceedings of Council and its Committees

    A by-law to amend By-law 2019-011 being a By-law to designate and regulate fire routes

    A by-law to amend By-law 2022-079 being a By-law to regulate and license towing services operators, tow truck drivers and vehicle storage yard facilities

    A by-law to authorize the entering into and execution of Service Agreements with each of the Town of Grand Valley, Town of Shelburne, and Town of Mono for providing Licensing Administration and By-law Enforcement Services of a Vehicle for Hire By-law

    A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular Council Meeting held on September 11, 2023

    Carried Unanimously
  • Resolution2023-295
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That the meeting be adjourned at 9:35 p.m.

    Carried Unanimously
No Item Selected