Council Meeting Minutes

-
Electronic Meeting
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor S. Brown, was present in the Mayor's Office
  • Deputy Mayor A. Macintosh
  • Councillor J. Andrews
  • Councillor G. Peters
  • Councillor L. Post
  • Councillor D. Sherwood
  • Councillor T. Taylor
Staff Present:
  • E. Brennan, CAO
  • D. Benotto, Software Operations Supervisor, was present in Council Chambers
  • D. Jones, General Manager, Infrastructure Services
  • C. Khan, Deputy Clerk, was present in Council Chambers
  • J. Lackey, Manager, Transportation and Development
  • K. Landry, Town Clerk, was present in Council Chambers
  • A. McKinney, General Manager, Corporate Services
  • R. Osmond, General Manager, Community Services
  • M. Pourmanouchehri, IT Technician, was present in Council Chambers
  • L. Russell, Senior Planner
  • N. Syed, Treasurer
  • B. Ward, Manager, Planning
  • T. Macdonald, Assistant Clerk

1.
Call To Order
 

The meeting was called to order at 5:45 p.m.

2.
Approval of Agenda
 

  • Resolution2020-386
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    That the agenda and any addendum for the November 23, 2020 Council Meeting, be approved.

    Carried

3.
Disclosure of (Direct and Indirect) Pecuniary Interest
 

None.

4.
Closed Meeting
 

  • Resolution2020-387
    Moved byCouncillor Sherwood
    Seconded byCouncillor Peters

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

    Carried
  • Resolution2020-388

    That Council convened back into open session.

    Council recessed from 6:32 p.m. to 7:00 p.m.


4.1
Closed Council Minutes
 

4.1.1
2020 10 26 Closed Council
 

4.1.2
2020-11-09 Closed Council
 

4.2
Committee Appointment – Committee of Adjustment and Property Standards Appeal/Dog Designation Committee, CPS-2020-022
 

Personal matters about an identifiable individual, including municipal or local board employees

4.3
Potential Land Acquisition, Confidential Verbal Report Ray Osmond, General Manager, Community Services
 

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board

5.
Open Meeting - 7:00 p.m.
 

6.
Singing of National Anthem
 

David Nairn, Theatre Orangeville provided a pre-recorded National Anthem that was played. 

7.
Land Acknowledgement
 

Mayor Brown acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy. 

8.
Announcements by Chair
 

Mayor Brown advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast.

9.
Rise and Report
 

  • Resolution2020-389
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That 2020-10-26, 2020-11-09 Closed Council minutes be received; and

    That Confidential Report CPS-CL-2020-022 regarding Committee Appointment – Committee of Adjustment and Property Standards Appeal/Dog Designation Committee be received; and

    That Confidential Verbal Report of Ray Osmond, General Manager, Community Services be received; and

    That staff proceed as directed. 

     

     

    Carried

10.
Adoption of Minutes of Previous Council Meeting
 

  • Resolution2020-390
    Moved byCouncillor Taylor
    Seconded byDeputy Mayor Macintosh

    That the minutes of the following meetings be approved:

    2020-10-26 Council

    2020-11-09 Council

    Carried

11.
Presentation, Petitions and/or Delegation
 

11.1
Anna McGregor, Director of Community Services, Housing Presentation
 

Anna McGregor, Director of Community Services provided an overview of the current housing situation within Dufferin County and the need for increased affordable housing. Ms. McGregor answered questions from Council.

11.2
Stephanie Stewart, Manager of Community Transportation, Grey County, Transit
 

Stephanie Stewart, Manager of Community Transportation, Grey County spoke about the new Grey Transit Route system and answered questions from Council. 

11.3
Terrance Carter, Transit Transfer Station
 

Terrance Carter provided an historical review of the discussion surrounding the transit transfer terminal in Orangeville and outlined the reasons that he would like locations other than downtown considered. 

11.4
Alison Scheel, Orangeville BIA, Transit Transfer Station
 

Alison Scheel, Orangeville BIA was unable to delegate at the meeting.

11.5
Troy Brett, Orangeville BIA, Transit Transfer Terminal
 

Troy Brett, Orangeville BIA promoted the Centre Street location for the Transit Transfer Terminal over the downtown location and urged Council to reconsider the location of the transfer terminal.

11.6
Frank Gray, Transit Transfer Station
 

Frank Gray spoke about his preference to have the Transit Transfer Terminal located at the Edelbrock location. 

11.7
David McKay, 515 Broadway (INS-2020-003)
 

David McKay spoke in support of the staff recommendation outlined in report INS-2020-003 relating to 515 Broadway and answered questions from Council. 

11.8
Ashalyn Wilson and Michelle Thompson, Transit Transfer Terminal
 

Ashalyn Wilson and Michelle Thompson, Orangeville Memorials requested that the Transit Transfer Station not be located in the Downtown core. 

11.9
Pedro Pimentel, Architect and Filomena Nunes, Planner, 99 Mill Street (INS-2020-002)
 

Pedro Pimental, architect and Filomena Nunes, planner spoke in support of the development at 99 Mill Street. 

12.
Staff Reports
 

12.1
INS-2020-004, Orangeville Transit Point Update and Safety Study
 

  • Resolution2020-391
    Moved byCouncillor Post
    Seconded byCouncillor Peters

    That Report INS-2020-004, Orangeville Transit Point Update and Safety Study, be received.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)
  • Resolution2020-392
    Moved byDeputy Mayor Macintosh
    Seconded byMayor Brown

    That Resolution 2020-141 regarding the transfer station be located on Broadway between First Street and John Street be reconsidered. 

    Yes (4)Mayor Brown, Councillor Andrews, Councillor Sherwood, and Deputy Mayor Macintosh
    No (2)Councillor Peters, and Councillor Taylor
    Carried (4 to 2)
  • Resolution2020-393
    Moved byDeputy Mayor Macintosh
    Seconded byMayor Brown

    That the transfer station be located on Broadway between First Street and John Street. 

    Yes (3)Councillor Peters, Councillor Post, and Councillor Taylor
    No (4)Mayor Brown, Councillor Andrews, Councillor Sherwood, and Deputy Mayor Macintosh
    Defeated (3 to 4)

12.2
INS-2020-005, Electric Vehicle Fleet Transition
 

  • Resolution2020-394
    Moved byCouncillor Andrews
    Seconded byCouncillor Post

    That report INS-2020-005, Electric Vehicle Fleet Transition be received.

    Carried

12.3
INS-2020-002, 99 Mill Street, Recommendation Report, OPZ 2/20
 

  • Resolution2020-395
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That report INS-2020-002, 99 Mill Street, Recommendation Report, OPZ 2/20, be received;

    And that the Official Plan Amendment and Zoning By-law Amendment Applications (OPZ 2/20) be approved;

    And that a By-law be enacted to adopt site-specific Official Plan Amendment No. 125 to re-designate the subject lands from "Neighbourhood Commercial" to "Residential" on Schedule "A" and "Low Density Multiple" on Schedule "C" to permit a fourplex;

    And that a By-law be enacted to rezone the subject lands from “Neighbourhood Commercial (C2) Zone” to “Multiple Residential Medium Density (RM1) Zone with Special Provision (24.219)” to permit a fourplex.

     

    Carried Unanimously

12.4
INS-2020-003, 515 Broadway, Recommendation Report, OPZ 3/18
 

  • Resolution2020-396
    Moved byCouncillor Peters
    Seconded byCouncillor Taylor

    That the following additional requirements be added to the conditions for the removal of the Holding (H) Symbol stipulated in the amending Zoning By-law:

    - a satisfactory Water Conservation Plan has been submitted, which demonstrates that the development will achieve a minimum twenty (20%) reduction in potable water use: and
    - a satisfactory Energy Efficiency Assessment has been submitted, which demonstrates that the development will achieve a minimum ten percent (10%) energy savings in exceedance of applicable building code requirements for new dwelling construction.

    Yes (3)Councillor Peters, Councillor Post, and Councillor Taylor
    No (4)Mayor Brown, Councillor Andrews, Councillor Sherwood, and Deputy Mayor Macintosh
    Defeated (3 to 4)
  • Resolution2020-397
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Sherwood

    That report INS-2020-003, 515 Broadway, Recommendation Report, OPZ 3/18, be received;

    And that the Official Plan Amendment and Zoning By-law Amendment Applications (OPZ 3/18) be approved;

    And that a By-law  be enacted to adopt site-specific Official Plan Amendment No. 126 to re-designate the subject lands from “Residential” and “Open Space Conservation” to “Residential” and “Open Space Conservation” on Schedule ‘A’ and a portion of the lands from “Low Density Residential” to “High Density Residential” on Schedule ‘C’ to permit a retirement home and residential uses. 

    And that  a By-law be enacted to rezone the subject lands from “Development (D) Zone” to “Multiple Residential High Density (RM2) with Holding (H) Symbol and Special Provision (24.224)” and “Open Space Conservation (OS2) Zone” to permit a retirement home and residential uses.

     

    Yes (6)Mayor Brown, Councillor Andrews, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    No (1)Councillor Peters
    Carried (6 to 1)

12.5
CPS-2020-018, 2020 Third Quarter Operating Fund Variance
 

  • Resolution2020-398
    Moved byCouncillor Peters
    Seconded byCouncillor Andrews

    That report CPS-2020-018 regarding the 2020 Third Quarter Operating Fund Variance be received.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.6
CPS-2020-020, 2020 Third Quarter Capital Progress
 

  • Resolution2020-399
    Moved byCouncillor Post
    Seconded byCouncillor Sherwood

    That report CPS-2020-020 regarding the 2020 Third Quarter Capital Progress be received.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.7
CPS-2020-019, Public Engagement Charter
 

  • Resolution2020-400
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Sherwood

    That report CPS-2020-019 be Public Engagement Charter be received;

    And that Council approve the International Association of Public Participation’s materials as a tool to enhance community consultation and serve as a guide to direct municipal communications on matters relevant to the public/public interest.

    And that should Council approve the materials that the Notice Policy be updated as required.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.8
CMS-2020-002, Agreement with Artel Inc. for 112 Broadway Parking
 

  • Resolution2020-401
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That report CMS-2020-002, Agreement with Artel Inc. for 112 Broadway Parking be received;

    And that council approve the four-year lease agreement between Artel Inc. and the Town of Orangeville for the period of January 1, 2021 to December 31, 2024;

    And that Council pass a by-law to enter into an agreement and to authorize the Mayor and Clerk to execute the agreement and any other documents required to complete the transaction.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.9
CPS-2020-021, Agreement with Orangeville Police Services Board (OPSB) for Archival Services
 

  • Resolution2020-402
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    The report CPS-2020-021 regarding the Orangeville Police Services Board (OPSB) Archival Services Agreement, be received;

    And that Council approve an agreement with the OPSB for the secure and accessible archival service of its records;

    And that Council pass a by-law to authorize the entering into and execution of an agreement with the Orangeville Police Services Board.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.10
CPS-2020-013, Sustainable Orangeville Committee Appointment
 

  • Resolution2020-403
    Moved byCouncillor Peters
    Seconded byDeputy Mayor Macintosh

    That report CPS-2020-013 Sustainable Orangeville Committee Appointment be received;

    And that Valerie Nilsson be appointed to Sustainable Orangeville;

    And that staff bring forward a By-law to amend the Appointment to Various Boards and Committees By-law 021-2019.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

12.11
CPS-2020-017, Joint Accessibility Advisory Committee 2020 Annual Report
 

  • Resolution2020-404
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That Report CPS-2020-017 Joint Accessibility Advisory Committee 2020 Annual Report be received;

    And that Council approves a $10,000 budget carry over from the 2020 to 2021 Accessibility Committee operating budget for the purpose of a portable accessibility ramp program for Orangeville businesses.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

13.
Correspondence
 

13.1
Township of Amaranth, CP Rail Trail
 

  • Resolution2020-405
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    That correspondence from the Township of Amaranth, CP Rail Trail be received. 

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)
  • Resolution2020-406
    Moved byCouncillor Peters
    Seconded byMayor Brown

    That Council endorse the motion by the Township of Amaranth, CP Rail Trail. 

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

14.
Committee/Board Minutes
 

  • Resolution2020-407
    Moved byCouncillor Andrews
    Seconded byCouncillor Peters

    That the following minutes be received:

    2020-09-01 Joint Accessibility Advisory Committee

    2020-10-06 Joint Accessibility Advisory Committee

    2020-09-23 Library Board

    2020-10-06 Sustainable Orangeville

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

    Council recessed from 9:04 to 9:09 p.m.


15.
Notice of Motion Prior to Meeting
 

None.

16.
Notice of Motion at Meeting
 

  • Note: By show of hands Council waived the notice requirement.

    Resolution2020-408
    Moved byCouncillor Post
    Seconded byCouncillor Sherwood

    Whereas the Province of Ontario has placed Wellington-Dufferin-Guelph Public Health area in the “Orange Zone” of COVID-19 response framework,

    And whereas all of our neighbouring communities are in the “Red Zone” or the “Grey/Lockdown Zone”,

    And whereas the Province of Ontario has stated that Drive Test Centres in lockdown areas are not permitted to conduct road tests,

    And whereas a significant percentage of the patrons to our local Drive Test Centre are from Lockdown areas,

    Therefore be it resolved that Orangeville Town Council direct staff to write a letter addressed to Premier Doug Ford with copies to be sent to Solicitor General Sylvia Jones, Dufferin-Caledon MP Kyle Seeback and Dr. Nicola Mercer, Medical Officer of Health for Wellington-Dufferin-Guelph Public Health requesting that during these unprecedented times, while it is not safe to conduct drive tests in lockdown areas, it is therefore not safe to conduct road tests at any drive test facility for any patrons residing in lockdown zones and that at this time, we request that cross region access to these amenities be restricted until it is deemed safe for them to resume.

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

  • Note: By show of hands Council waived the notice requirement. 

    Resolution2020-409
    Moved byCouncillor Taylor
    Seconded byMayor Brown

    That the boulevard café permits be extended to December 31, 2020; and

    That business owners with boulevard café permits will be required to remove their patios prior to December 31, 2020 upon the direction of Town staff in the event that winter maintenance be required; and

    That patios be restricted to the sidewalk area only; and

    That business owners with boulevard cafe permits operating a patio provide snow removal assistance and necessary documentation to the satisfaction of the General Manager, Infrastructure Services regarding removal of snow on the sidewalk;

     

     

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

    Deputy Mayor Macintosh advised that he will be bringing forward a motion requesting staff to report back to Council in January 2021 with updated costs to locate the transfer transit point at Edelbrock Centre (Centre Street and connecting with Dawson Road) and to include information on adding a second community garden in the Town.

    Councillor Peters advised that he will be bringing forward a motion regarding concerns with the recent changes made to the Conservation Authorities Act.

     


17.
New Business
 

Councillor Andrews indicated that there will be a Business and Economic Development meeting on December 1, 2020.

Councillor Sherwood extended thanks to parks and recreation staff for the holiday light extravaganza and provided a reminder that there will not be a traditional Santa Claus parade this year.

Councillor Sherwood advised that December 5, 2020 is the next date for the farmers market at Tony Rose Recreation Centre.

Deputy Mayor Macintosh advised that the tree lightning video is on the Town's website and the BIA website. 

Councillor Peters advised that November is Lung Cancer  and Radon Awareness month and that there are Radon detectors available at the library.

 Mayor Brown advised that the Upper Grand District School Board is doing a review of having police officers in schools.

18.
Question Period
 

None.

19.
By-Laws
 

  • Resolution2020-410
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That the by-laws listed below be read three times and finally passed:

    A By-law to adopt Amendment No. 125 to the Official Plan for the Town of Orangeville.
    A By-law to amend Zoning By-law No. 22-90, as amended, be enacted to permit the use of Lot 23, Block 7, Plan 138, Town of Orangeville, County of Dufferin, municipally known as 99 Mill Street, as a fourplex.
    A By-law to adopt Amendment No. 126 to the Official Plan for the Town of Orangeville.
    A By-law to amend Zoning By-law No. 22-90, as amended, be enacted to permit the use of Part of Lot 1, Concession C, Town of Orangeville, County of Dufferin, municipally known as 515 Broadway, as a retirement home and residential uses.
    A By-law to authorize the entering into and execution of a Lease Agreement with Artel Inc. for 112 Broadway
    A By-law to authorize the entering into and execution of an Archival Agreement with Orangeville Police Services Board
    A By-law to confirm the proceedings of the Council of the Corporation of the Town of Orangeville at its regular and closed Council Meeting held on November 23, 2020

    Yes (7)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Deputy Mayor Macintosh
    Carried (7 to 0)

20.
Adjournment
 

  • Resolution2020-411
    Moved byCouncillor Taylor
    Seconded byDeputy Mayor Macintosh

    That the meeting be adjourned at 9:34 p.m.

     

    Carried
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