Minutes of Orangeville Public Library Board

The Corporation of the Town of Orangeville

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The Corporation of the Town of Orangeville
Members Present:
  • Councillor G. Peters
  • Councillor L. Post
  • S. Bergant
  • B. MacDonald
  • S. Marks
  • P. Neely
  • B. Rea
  • L. Tilly
  • Kathryn Creelman
Staff Present:
  • D. Vatanen
  • D. Fraser, CEO
  • K. Carson, Collection and Systems Librarian
Staff Absent:
  • R. Osmond, General Manager, Community Services
  • N. Syed, Treasurer

1.
Call to Order
 

Vice Chair, L. Post  called the meeting to order at 5:00 p.m. 

2.
Disclosures of (Direct or Indirect) Pecuniary Interest
 

None. 

3.
Adoption of Minutes of Previous Meeting
This item has attachments. 

1.2021-09-22 Library Board Minutes.pdf
2.2021-09-29 Library Board Minutes.pdf
  • Recommendation:2021-28
    Moved byP. Neely
    Seconded byS. Marks

    That the minutes of the meetings for September 22 and September 29 be approved.

    Carried

4.
Presentations
 

A sub-committee of the Library's Team Advisory Group presented their vision/initiative regarding small book exchanges on town property. Their mission is to provide all members of the community equal access to literature.

Believe Leadership Club members, Trinity Allen and Victoria Swanson along with Teen Advisory Group (TAG) member Abigail Todd; accompanied by Tanis Gadsden (staff facilitator for TAG) provided the board with a plan to create and maintain a small Lending Library on Town property. The group was requesting support from the board in moving forward with the initiative, financially for building materials (wood, paint, and plexiglass) as well as assistance to raise awareness of the initiative. 

L. Post thanked the group for their presentation and commented on the complications of the delivery of the initiative/service on town/public property and the vast differences of a small book exchange and the library.

  • Recommendation:2021-29
    Moved byCouncillor Peters
    Seconded byS. Bergant

    The the board accept the proposal presented as a one-year pilot project effective June 2022 to June 2023 and fund the building of the wooden structure (to a maximum of $200);

    And that staff provide guidance and work with TAG to identify an appropriate location and establish parameters for evaluation and review.

    Carried

5.
Information Items
 

  • Recommendation:2021-30
    Moved byB. MacDonald
    Seconded byS. Marks

    That the information items be received.

    CEO Report 

    Library Service Index

    Carried

6.
Staff Reports
 

6.1
Report # 21-10 Library Board Meeting Schedule for 2022
This item has attachments. 

1.Report 21-10 Library Board Meeting Schedule for 2022.pdf
  • Recommendation:2021-31
    Moved byP. Neely
    Seconded byCouncillor Peters

    That report # 21-10 dated November 17, 2021, with respect to the Library Board Meeting Schedule for 2022, be received;

     And that the Library Board Meeting Schedule for 2022 be adopted as presented.

    Carried

6.2
Report # 21-11 Statutory holidays and other library closures for 2022
This item has attachments. 

1.Report 21-11 Dates for 2022 Holidays and Closures.pdf
  • Recommendation:2021-32
    Moved byS. Marks
    Seconded byB. Rea

    That report # 21-11, dated November 17, 2021, with respect to the statutory holidays and other library closures for 2022, be received;

     And that the statutory holidays and other library closures for 2022 be adopted as presented.

    Carried

6.3
Report # 21-12 COVID-19 Vaccination Policy and Proof of Vaccination Requirements
This item has attachments. 

1.Report 21-12 COVID Proof of Vaccination Requirements.pdf
2.Town of Orangeville COVID-19 Vaccination Policy.pdf
  • Recommendation:2021-33
    Moved byCouncillor Peters
    Seconded byB. Rea

    That report # 21-12, dated November 17, 2021, with respect to the COVID-19 Vaccination Policy and Proof of Vaccination Requirements, be received;

     And that the board adopt the COVID-19 Vaccination Policy, as presented.

    Carried

6.4
Report # 21-13 Draft Operating and Capital Budget 2022-2026 
This item has attachments. 

1.Report 21-13 -Draft Operating and Capital Budgets 2022-2026.pdf
2.Appendix A Library Operating Budget 5 Years.pdf
3.Appendix B 2022-2031 Library Reserves and Capital Budget Submission.pdf
  • Recommendation:2021-34
    Moved byS. Marks
    Seconded byB. MacDonald

    That report # 21-13, dated November 17, 2021, with respect to the Draft Operating and Capital Budgets for 2022-2026, be received;

    And that the proposed 2022-2026 Operating and Capital Budget requests as presented in Appendices A & B, be forwarded to Council for their consideration.

    Carried

7.
Correspondence
 

None. 

8.
New Business
 

D. Fraser provided an update on new business:

1. Battle of the Books book list – has been sent to the teachers  

2. Procurement process for the RFP#2021-007 is proceeding on track. Anticipating new contracts in place for 2022

3. Effective December 6, 2021, Sarah Harrison will become Deputy Minister of Heritage, Sport, Tourism and Culture Industries. Sarah is taking over from Kevin Finnerty who is retiring after 35 years with the Ontario Public Service in December. 

4. FOPL Update… Memberships fees increasing for 2022

The Federation of Ontario Public Libraries has created the opportunity for libraries in Southern Ontario to be paired with/sponsor a First Nations Public Library in northern Ontario. The membership fee for the First Nations Libraries is $50 for the year. As of November 17, there were seven libraries open for sponsorship. 

  • Recommendation:2021-35
    Moved byP. Neely
    Seconded byB. Rea

    That the library board would be interested in sponsoring a First Nations Public Library Membership Fee for 2022 and that staff advise FOPL and explore further means of sharing/pairing.  

    Carried

9.
Date of Next Meeting
 

The next meeting is December 8, 2021 at 6:00 p.m.

10.
Adjournment
 

The meeting adjourned at 6:00 p.m.

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