Minutes of Orangeville Public Library Board

The Corporation of the Town of Orangeville

Wednesday, February 23, 2022 at 6:00 P.m. - 8:00 P.m.

The Corporation of the Town of Orangeville

Members Present:

• Councillor L. Post
• S. Bergant
• S. Marks
• P. Neely
• B. Rea

Members Absent:

• Councillor G. Peters

Staff Present:

• D. Fraser, CEO
• K. Carson, Collection and Systems Librarian
• J. Moule, Administrative Assistant

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1.

Call to Order

Chair B. Rea called the meeting to order at 6:00 p.m.

Chair B. Rea introduced J. Moule, new Administrative Assistant for the Orangeville Public Library.

2.

Disclosures of (Direct or Indirect) Pecuniary Interest

None.

3.

Adoption of Minutes of Previous Meeting

• Recommendation: 2022-01
  Moved by Councillor L. Post
  Seconded by S. Marks

  That the minutes of the meeting on December 8, 2021 be approved.

  Carried

4.

Presentations

4.1

Key Gordon / TCI Consultants - Orangeville Public Library Long-term Business and Branding Strategy

5.

Information Items

• Recommendation: 2022-02
  Moved by S. Marks
  Seconded by Councillor L. Post

  That the information items be received.

  Carried

5.1

CEO Report

5.2

Library Service Index

5.3

OLA and FOPL 2022 Ontario Pre-Budget Submission

5.4

Circulation Policy Schedule A

5.5

CFUW-Library-Award-2022-Guidelines-and-Application-Form

Councillor L. Post explained the criteria for application.  It was suggested the funds could be used towards the entrance of the Alder Creation Lab.  Short discussion on potential designer. 

6.

Staff Reports

6.1

Report #22-01 Business and Branding Strategy

Chair B. Rea asked for volunteers for the steering committee.  S. Marks, S. Bergant and Councillor L. Post volunteered.

• Recommendation: 2022-03
  Moved by Councillor L. Post
  Seconded by P. Neely

  That the board receive the Orangeville Public Library Long-term Business and Branding Strategy dated February 2022 prepared by Key Gordon / TCI Consultants; 

  And that the board establish a steering committee to consider the findings and develop an implementation plan.

  Carried

6.2

Report #22-02 Policy Review Exam Proctoring Services

• Recommendation: 2022-04
  Moved by S. Bergant
  Seconded by S. Marks

  That report # 22-02 dated February 23, 2022 with respect to the review of the Policy for Exam Proctoring Services, be received; 

  And that the Exam Proctoring Policy dated February 23, 2022 attached to this report as Appendix A be adopted.

  Carried

7.

Correspondence

• Recommendation: 2022-05
  Moved by S. Marks
  Seconded by Councillor L. Post

  That the correspondence be received. 

  Carried

7.1

Executed Collection Agreement with the Township of Amaranth

7.2

Executed Collection Agreement with the Township of East Garafraxa

7.3

Executed Collection Agreement with the Town of Mono

8.

New Business

None.

9.

Date of Next Meeting

Chair B. Rea noted the next meeting has been rescheduled to Wednesday March 30, 2022, 5 pm start in the lower level meeting room.  

10.

Adjournment

The meeting adjourned at 7:00 p.m.