Agenda
Orangeville Public Library Board

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The Corporation of the Town of Orangeville

NOTICE

Due to the Mill Library renovations this meeting will be held at Alder Recreation Centre, TD Canada Trust Room 209 at 5:00 p.m. 

 

Prior to the meeting, written comments may be sent to the Secretary of the Orangeville Public Library Board by email to jmoule@orangeville.ca. Such written comments will become part of the public record. Members of the public may access the meeting on the above-noted date and time by telephone (audio only) at +1 289-801-5774 Phone Conference ID: 234 210 761# . Please note that your full name and comments will be part of the public record and will be included in the minutes of the meeting. 

 

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2256 or via email at clerksdept@orangeville.ca

1.
Call to Order

 

2.
Disclosures of (Direct or Indirect) Pecuniary Interest

 

3.
Adoption of Minutes of Previous Meeting

This item has attachments. 
1.2023-03-22 Library Board Meeting Minutes.pdf
  • Recommendations:

    That the minutes of the March 22, 2023, meeting be approved.

4.
Presentations

 

5.
Information Items

 
  • Recommendations:

    That the information items be received;

    And staff proceed with Board events as directed.

6.
Staff Reports

 

6.1
Report 23-04 Policy Review Plan 2023 – 2026 Term

This item has attachments. 
1.Report 23-04 Policy Review Plan.pdf
  • Recommendations:

    That report 23-04, dated April 26, 2023, with respect to the Policy Review Plan, be received;

    And that the Policy Review Plan dated April 26, 2023 be adopted.

6.2
Report 23-05 Building Reserve Fund

This item has attachments. 
1.Report 23-05 Library Building Reserve.pdf
  • Recommendations:

    That report 23-05, dated April 26, 2023, with respect to the Library Building Reserve, be received;

    And that the board approve the allocation of funds from the Library Building Reserve to cover the additional costs outside the contract for the renovation of 1 Mill Street:

    • additional flooring to a maximum of $ 25,000
    • artistic branding to a maximum of $ 25,000

    subject to final approval by Council.

6.3
Report 23-06 Revisions to ByLaws

This item has attachments. 
1.Report 23-06 Revisions to ByLaws.pdf
2.Appendix A - Procedure By-Law.pdf
  • Recommendations:

    That report 23-06, dated April 26, 2023, with respect to the Procedure Bylaw Review, be received;

    And that the Procedure Bylaw dated May 26, 2021 be repealed; 

    And that the Procedure By-law dated April 26, 2023 attached to the report as Appendix A, be adopted. 

    And that the 2023-2024 regular board meeting schedule be implemented as follows: 

    2023 Meeting Schedule   2024 Meeting Schedule
    1 Mar 22   1 Feb 28
    2 Apr 26   2 Apr 24
    3 May 24   3 May 22
    4 Jun 28   4 Jun 26
    5 Sep 27   5 Sep 25
    6 Oct 25   6 Oct 23
    7 Nov 22   7 Nov 27

6.4
Report 23-07 Update on 2023 Capital Budget

This item has attachments. 
1.Report 23-07 Update on 2023 Capital Budget.pdf
  • Recommendations:

    That report 23-07, dated April 26, 2023, with respect to the Update on 2023 Capital Budget, be received;

    And that the board approve the allocation of an amount not greater than one third of the cost of the study to a maximum of $ 75,000 from the Library Building Reserve; subject to final approval by council.

7.
Correspondence

 

8.
New Business

 

9.
Date of Next Meeting

 

The next meeting is scheduled for Wednesday May 24, 2023.

10.
Adjournment

 
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