Council Meeting Minutes

Monday, September 13, 2021 at 5:15 P.m. - 10:15 P.m.

Electronic Meeting

The Corporation of the Town of Orangeville

(Mayor and Clerk at Town Hall - 87 Broadway)

Orangeville, Ontario

Members Present:

• Mayor S. Brown
• Deputy Mayor A. Macintosh
• Councillor J. Andrews
• Councillor G. Peters
• Councillor L. Post
• Councillor D. Sherwood
• Councillor T. Taylor

Staff Present:

• E. Brennan, CAO
• D. Benotto, Software Operations Supervisor, was present at Town Hall
• B. Ewald, Chief Building Official
• D. Jones, General Manager, Infrastructure Services
• C. Khan, Deputy Clerk
• K. Landry, Town Clerk, was present at Town Hall
• A. McKinney, General Manager, Corporate Services
• R. Osmond, General Manager, Community Services
• M. Pourmanouchehri, IT Technician
• L. Russell, Senior Planner
• A. Shaw, Executive Assistant to the Mayor and CAO
• N. Syed, Treasurer
• B. Ward, Manager, Planning (items 4.2 and 4.3)
• T. Macdonald, Assistant Clerk

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1.

Call To Order

The meeting was called to order at 7:10 p.m.

2.

Approval of Agenda

• Resolution 2021-294
  Moved by Councillor Sherwood
  Seconded by Councillor Post

  That the agenda and any addendums for the September 13, 2021 Council Meeting, be approved.

  Carried

3.

Disclosure of (Direct and Indirect) Pecuniary Interest

• Councillor Peters declared a conflict on this item. (Declaration of Interest, Fire Hall)

3.1

Councillor Peters - Disclosure of (Direct and Indirect) Pecuniary Interest

4.

Closed Meeting

• Resolution 2021-295
  Moved by Deputy Mayor Macintosh
  Seconded by Councillor Taylor

  That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

  
  2021-08-09 Closed Council Minutes
      
  Committee Appointments, Official Plan Steering Committee, CPS-2021-063
      
  Personal matters about an identifiable individual, including municipal or local board employees.
  Implications for Non-Decision Appeals by Cachet Developments (Orangeville) Inc. and Sarah Properties Ltd. and Options for the Humber Lands, INS-2021-051
      
   A proposed or pending acquisition or disposition of land by municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
  Confidential Verbal Report from Ed Brennan, CAO and John Hart, Town Solicitor - ORDC Lands
      
  Proposed or pending acquisition or disposition of land by the municipality or local board; Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
  Confidential Verbal Report from Ed Brennan, CAO - Vaccination Policy
      
  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

  Carried

  Council recessed from 7:00 p.m. to 7:10 p.m.

  
  

4.1

2021-08-09 Closed Council Minutes

4.2

Committee Appointments, Official Plan Steering Committee, CPS-2021-063

4.3

Implications for Non-Decision Appeals by Cachet Developments (Orangeville) Inc. and Sarah Properties Ltd. and Options for the Humber Lands, INS-2021-051

4.4

Confidential Verbal Report from Ed Brennan, CAO and John Hart, Town Solicitor - ORDC Lands

4.5

Confidential Verbal Report from Ed Brennan, CAO - Vaccination Policy

5.

Open Meeting - 7:00 p.m.

6.

Singing of National Anthem

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played. 

7.

Land Acknowledgement

The Mayor acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy.

8.

Announcements by Chair

Mayor Brown advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast.

9.

Rise and Report

• Resolution 2021-296
  Moved by Councillor Peters
  Seconded by Councillor Taylor

  That the 2021-08-09 Closed Council Minutes, be approved;                                                                                                        
  And that Committee Appointments, Official Plan Steering Committee, CPS-2021-063 regarding personal matters about an identifiable individual, including municipal or local board employees, be received;

  And that Richard Majkot and Chris DeCastro be appointed to the Official Plan Steering Committee;

   And that implications for Non-Decision Appeals by Cachet Developments (Orangeville) Inc. and Sarah Properties Ltd. and Options for the Humber Lands, INS-2021-051 regarding a proposed or pending acquisition or disposition of land by municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, be received; 

  And that Confidential Verbal Report from Ed Brennan, CAO and John Hart, Town Solicitor, ORDC Lands  regarding      
  proposed or pending acquisition or disposition of land by the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, be received;

  And that Confidential Verbal Report from Ed Brennan, CAO, Vaccination Policy regarding  advice that is subject to solicitor-client privilege, including communications necessary for that purpose, be received; 

  And that staff proceed as directed. 

  Carried

10.

Adoption of Minutes of Previous Council Meeting

• Resolution 2021-297
  Moved by Councillor Post
  Seconded by Councillor Andrews

  That the minutes of the following meeting be approved:

  2021-08-09 Council minutes

  Carried

11.

Presentation, Petitions and/or Delegation

11.1

Kim Delahunt, President and CEO, Headwaters Health Care Centre, Jennifer Hamilton, Director, Communications and Stakeholders, Headwaters Health Care Centre, Tom Reid, Chief, Dufferin County Paramedic Service, Hospital Foundation's Priority Campaigns

Kim Delahunt, President and CEO, Headwaters Health Care Centre, Jennifer Hamilton, Director, Communications and Stakeholders, Headwaters Health Care Centre, Tom Reid, Chief, Dufferin County Paramedic Service provided an overview of the Headwaters Health Care Centre 2021-2021 Annual Report.

11.2

John Lefebvre, HVAC Unit 55 C Line

John Lefebvre outlined his concerns with respect to the location of the HVAC unit on the building at 55C Line. 

11.3

Randy Narine, Choices Youth Shelter, Men's Homelessness

Randy Narine, Choices Youth Shelter was unable to attend the meeting. Brian Scott, Choices Youth Shelter spoke to Council about the need for a men's homelessness shelter in Orangeville and indicated the need for funding. 

11.4

Alison Scheel, General Manager Orangeville BIA, Sidewalk Decals, Sign Variance

Alison Scheel, General Manager Orangeville BIA identified locations where the BIA would like to place "Thanks for Shopping Local" decals. 

11.5

Ed Brennan, CAO, Andrea McKinney, General Manager Corporate Services, Raymond Osmond, General Manager Community Services, Doug Jones, General Manager Infrastructure Services, Strategic Plan Progress Report and Corporate 2020 Accomplishments

Ed Brennan, CAO, Andrea McKinney, General Manager Corporate Services, Raymond Osmond, General Manager Community Services and Doug Jones, General Manager Infrastructure Services provided an overview of the 2020 Strategic Plan accomplishments. 

11.6

Andrew Wildeboer, Applicant, 690 Broadway Development

Andrew Wildeboer, applicant for the 690 Broadway Development indicated to Council that he was in support of the proposed development and would remain available to answer any questions of Council when the staff report is being discussed later in the meeting. 

12.

Staff Reports

12.1

Strategic Plan Progress Report 2021, CAO-2021-008

• Resolution 2021-298
  Moved by Councillor Peters
  Seconded by Councillor Sherwood

  That report CAO-2021-008, Strategic Plan Progress Report 2021, be received.

  Carried

12.2

Sign Variance Application – Orangeville BIA, CPS-2021-068

• Resolution 2021-299
  Moved by Councillor Taylor
  Seconded by Councillor Sherwood

  That report CPS-2021-068, regarding Sign Variance Application – Orangeville BIA, be received; 

  And that Council grant a variance to Sign By-law 28-2013, as amended to permit the placement by the Orangeville BIA of twenty-five (25) sidewalk decals on public property measuring 25” in diameter in the following locations conditional upon obtaining a Road Occupancy Permit:

  • Between John Street & Third/Wellington (Qty 20)
  • Little York Street (Qty 1)
  • Second Street between Broadway & First Ave (Qty 1)
  • First Street between Broadway & First Ave (Qty 1)
  • Mill Street between Broadway & Little York/Armstrong Streets (Qty 2)
  Carried

12.3

Procurement Activities 2020 Report, CPS-2021-062

• Resolution 2021-300
  Moved by Councillor Andrews
  Seconded by Councillor Post

  That report CPS-2021-062, regarding the Town’s Procurement Activities for 2020, be received.

  Carried

12.4

2022 Council Meeting Schedule, CPS-2021-056

• Resolution 2021-301
  Moved by Councillor Peters
  Seconded by Deputy Mayor Macintosh

  That report CPS-2021-056, 2022 Council Meeting Schedule, be received;

  And that Council adopt the 2021 Council Meeting Schedule amendments as outlined in report CPS-2021-056;

  And that Council adopt the 2022 Council Meeting Schedule as outlined in report CPS-2021-056.

  Carried

12.5

Budget 2022 Schedule and Direction, CPS-2021-064

• Resolution 2021-302
  Moved by Councillor Andrews
  Seconded by Deputy Mayor Macintosh

  That report CPS-2021-064 dated September 13, 2021, Budget 2022 Schedule and Direction, be received;

  And that Council endorse receiving a 5-year budget outlook for Operating Budget and a 10-year budget outlook for Capital Budget deliberations;

  And that Council approve maintaining of the cost-of-living allowance equivalent to the same level as 2020 of 2% as a guideline to report a budget for non-union staff salary and benefits in the proposed 2022 budget.

  Carried Unanimously

12.6

Integrity Commissioner Costs, CPS-2021-065

• Resolution 2021-303
  Moved by Councillor Post
  Seconded by Councillor Sherwood

  That report CPS-2021-065, Integrity Commissioner Costs, be received.

  Carried

12.7

15-17 York Street: Demolition on a Municipal Heritage Register Property, INS-2021-048

• Resolution 2021-304
  Moved by Councillor Andrews
  Seconded by Councillor Peters

  That report INS-2021-048, 15-17 York Street, Demolition on a Municipal Heritage Register Property, be received;

  And that Council not oppose the demolition of a one (1) storey rear portion of the existing dwelling on the property.

  Carried

12.8

670-690 Broadway, Recommendation Report, RZH-2021-01, RD-2021-2 and RD-2021-03, INS-2021-049

• Resolution 2021-305
  Moved by Councillor Peters
  Seconded by Deputy Mayor Macintosh

  That report INS-2021-049, 670-690 Broadway, Recommendation Report, RZH-2021-01, RD-2021-02 and RD-2021-03, be received;

  And that the Removal of Holding (H) Symbol Application (RZH-2021-01) be approved;                                                     

  And that Council pass a By-law to remove a Holding (H) Symbol on lands legally described as Parts 1 and 2, Plan 7R-6535 and Part of Lot 5, Concession C, Geographic Township of East Garafraxa, Town of Orangeville, County of Dufferin, municipally known as 670 and 690 Broadway;

  And that Council allocate water and sewage treatment services to the proposed 33 townhouse units;

  And that Residential Demolition Applications (RD-2021-02 and RD-2021-03), be approved, subject to the following conditions:

  1. That Site Plan Application SPA-2020-12 be approved and a Site Plan Agreement be executed prior to the issuance of any demolition permits;
  2. That the applicant construct and substantially complete the new buildings to be erected on the subject property no later than two (2) years from the date of the issuance of the demolition permit;
  3. That the existing wells be decommissioned to the satisfaction of the Town of Orangeville, and in accordance with Regulation R.R.O. 1990, Reg. 903; and
  4. That a Construction Waste Management Plan be implemented by the developer.
  Carried

12.9

287A Broadway, Recommendation Report, RZH-2021-02, INS-2021-050

• Resolution 2021-306
  Moved by Councillor Taylor
  Seconded by Councillor Andrews

  That report INS-2021-050, 287A Broadway, Recommendation Report, RZH-2021-02, be received;

  And that the Removal of Holding (H) Symbol Application (RZH-2021-01) be approved;

  And that Council pass a By-law to remove a Holding (H) Symbol on lands legally described as Part of Lots 1, 2, 3, 4, 5, 16 & 17, Block 1, Registered Plan 237, Town of Orangeville, County of Dufferin, municipally known as 287A Broadway.

  Carried

13.

Correspondence

• Resolution 2021-307
  Moved by Deputy Mayor Macintosh
  Seconded by Councillor Andrews

  That the following correspondence be received:

  Anita Isaac, Pine Trees

  Orangeville Blues and Jazz Festival, Thank-you

  Township of Mulmur, Truth and Reconciliation Call to Action

  Town of Mono, Resignation of Mayor

  Town of Mono, Appointment of Mayor and Deputy Mayor

  Rob Hardwood-Jones and Annie Hardwood Jones, RZ-2021-02

  Jayne Avruskin, RZ-2021-02

  Proclamation, Truth and Reconciliation Day;

  And that September 30, 2021 be proclaimed as National Day of Truth and Reconciliation in the Town of Orangeville. 

  Carried

14.

Committee/Board Minutes

• Resolution 2021-308
  Moved by Councillor Peters
  Seconded by Councillor Sherwood

  That the minutes of the following meetings be received:

  2021-07-07 Committee of Adjustment

  2021-08-04 Committee of Adjustment

  2021-07-22 Men's Homelessness Committee 

  2021-08-12 Men's Homelessness Committee

  Carried

15.

Notice of Motion Prior to Meeting

• Resolution 2021-309
  Moved by Councillor Sherwood
  Seconded by Councillor Post

  Whereas there have been concerns by residents during this past camping season regarding trailers parked in residential driveways;

  And Whereas residents could not see around the trailer as they backed out of their driveway on to Town streets;

  And Whereas this created a local safety hazard;

  And Whereas trailers were longer than the residential driveway in which it was parked which caused the trailer to extend into the street or past the curb;

  And Whereas other municipalities currently offer the following by-laws regarding parking in a residential driveway:

  - Newmarket - only permitted in R1 or R2 zones up to 7m in length exclusive of hitch or tongue in driveway for up to 72 hours in one calendar month;

  - Mississauga - allow parking in driveway up to 5.2 meters in length/2m in height. Up to 7 m in length/3m in height in driveway up to 72 hours per month;

   - Brampton - The only trailer permitted in the front or exterior side yard is a recreational trailer, and it must be parked on a driveway. The trailer must not pose a safety/visibility hazard and must not overhand a sidewalk or curb. Generally, a trailer in this location cannot exceed 5 metres (16'5") in length, and 1.8 metres (5'11") in height. For recreational trailers that exceed these dimensions, bud do not exceed 7 metres (23") in length, and 3 metres (9'10") in height, the trailer may be parked in the driveway for a period of no more than 72 hours (consecutive), twice per calendar month.

  Therefore Council requests staff to update the Town's Zoning By-law, effective June, 2022 to reflect that all vehicles and equipment which park in a residential drive within Orangeville must not overhang the length of the driveway. 

  Carried

16.

Notice of Motion at Meeting

Mayor Brown advised that he will be making a motion at the September 27, 2021 meeting regarding funding for a men's homeless shelter.

17.

New Business

Councillor Peters advised that there will be a tree planting on October 2, 2021 at Harvey Curry Park with sign up being done through the Credit Valley Conservation website. 

Councillor Taylor indicated that Theatre Orangeville is currently presenting the production Josiah. 

Councillor Sherwood thanked Town staff for their work on the Summer Concert Series. 

18.

Question Period

None.

19.

By-Laws

• Resolution 2021-310
  Moved by Deputy Mayor Macintosh
  Seconded by Councillor Taylor

  That the by-laws listed below be read three times and finally passed:

  A by-law to permit the Kin Club of Orangeville to hold a road toll fundraising event at the intersections of Third Street and Fourth Avenue on September 18, 2021 from 9:00 a.m. to 4:00 p.m.

  A by-law to amend Zoning By-Law No. 22-90 as amended, with respect to Parts 1 and 2, Plan 7R-6535 and Part of Lot 5, Concession C, Geographic Township of East Garafraxa, Town of Orangeville, County of Dufferin, Municipally known as 670 and 690 Broadway.

  A By-law to amend Zoning By-law No. 22-90 as amended,with respect to Part of Lots 1, 2, 3, 4, 5, 16 & 17, Block 1, Registered Plan 237, municipally known as 287A Broadway.

  A by-law to confirm the proceedings of the Council of the Corporation of the Town of Orangeville at its regular and closed Council meeting held on September 13, 2021.

   

  Carried

20.

Adjournment

• Resolution 2021-311
  Moved by Councillor Taylor
  Seconded by Councillor Peters

  That the meeting be adjourned at 9:37 p.m.

   

  Carried