Agenda
Council Meeting

Monday, May 13, 2024 at 6:30 P.m. - 11:00 P.m.

Electronic and In-Person Participation - Council

The Corporation of the Town of Orangeville

(Mayor and Clerk at Town Hall - 87 Broadway)

Orangeville, Ontario

NOTICE

Members of the public who have an interest in a matter listed on the agenda may, up until 10:00 a.m. on the day of a scheduled Council meeting, email [e-mail] indicating their request to speak to a matter listed on the agenda. There will be an option to provide comments to Council either in person or virtually. Correspondence submitted will be considered public information and entered into the public record.

Members of the public wishing to view the Council meeting or raise a question during the public question period will have the option to attend in-person in Council Chambers, located at Town Hall, 87 Broadway, Orangeville; or by calling 1-289-801-5774 and entering Conference ID: 340 595 480# 

The Council meeting will also be livestreamed, for members of the public that wish to view the meeting online, please visit: https://www.youtube.com/c/OrangevilleCouncil

Accessibility Accommodations
If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2242 or via email at [e-mail]

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1.

Call To Order

2.

Approval of Agenda

• Recommendations:

  That the agenda and any addendums for the May 13, 2024 Council Meeting, be approved.

3.

Disclosure of (Direct and Indirect) Pecuniary Interest

4.

Closed Meeting

• Recommendations:

  That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

4.1

2024-04-29 Closed Council Minutes

4.2

Confidential Verbal Report from David Smith, CAO - Sale of Municipal Property

A proposed or pending acquisition or disposition of land by the municipality or local board.

5.

Open Meeting - 7:00 p.m.

6.

Singing of National Anthem

7.

Land Acknowledgement

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

8.

Announcements by Chair

This meeting is being aired on public television and/or streamed live and maybe taped for later public broadcast or webcast. Your name is part of the public record and will be included in the minutes of this meeting. Any member of the public connecting via telephone is reminded to press *6 to mute and unmute. Please remain muted until the Chair requests comments or questions from the public.                        

9.

Rise and Report

• Recommendations:

  That the minutes of the 2024-04-29 Closed Council Meeting, be approved; and

  That Confidential Verbal Report from David Smith, CAO - Sale of Municipal Property regarding a proposed or pending acquisition or disposition of land by the municipality or local board, be received; and

  That staff proceed as directed.

10.

Adoption of Minutes of Previous Council Meeting

• Recommendations:

  That the minutes of the following meeting be approved:

10.1

2024-04-29 Council Minutes

11.

Question Period

Any member of the public connecting via telephone is reminded to press *6 to mute and unmute and that they have a maximum of 3 minutes to ask their question.

12.

Presentation, Petitions and/or Delegation

Registered delegates and presenters are reminded that they have a maximum of 5 minutes to address Council. 

12.1

Robert Armstrong, 17 Church Street - Use of 49 Town Line

In-Person

12.2

Jennifer Payne, Executive Director of HCIA - Presentation of Orangeville Community Grants Program Report of Recommendations

In-Person

Note: Delegate requested additional time to a maximum of 15 minutes (requires Council approval to waive procedure by-law)

12.3

Deputy Mayor Todd Taylor - Orangeville OPP Detachment Board Update

In-Person

12.4

Murray Short, Partner, RLB LLP - 2023 Draft Audited Financial Statements

In-Person

Note: Delegate requested additional time to a maximum of 10 minutes (requires Council approval to waive procedure by-law).

12.5

Tim Thompson, Waterworks Compliance Officer - Update Uncommitted Water Supply

In-Person

13.

Consent Agenda

The following items have been compiled under the Consent Agenda to facilitate a single vote for Council consideration. Council may remove any item from the Consent Agenda for individual consideration.

• Recommendations:

  That all Consent Agenda items for the current Council Meeting listed under 13.1 Staff Reports, 13.2 Correspondence, and 13.3 Committee/Board Minutes, be received or approved as presented with the exception of the items removed for individual consideration.

13.1

Staff Reports

13.1.1

Update on Uncommitted Water Supply Capacity, INS-2024-023

• Recommendations:

  That report INS-2024-023, Update on Uncommitted Water Supply Capacity, be received.

13.1.2

Town of Orangeville Official Town Crier, CAO-2024-007

• Recommendations:

  That report CAO-2024-007, Town of Orangeville Official Town Crier, be received; and

  That Council appoint Andrew Welch as Town Crier for the Town of Orangeville until such time as a successor is appointed or services are no longer required; and

  That the Town of Orangeville will pay a $1,000.00 annual honorarium for the Town Crier’s services; and

  That Council pass a by-law authorizing the Mayor and Clerk to sign the Agreement attached to report CAO-2024-007 between the Town of Orangeville and Andrew Welch for the purpose of providing annual Town Crier services.

13.1.3

Government Relations Advocacy Plan, CAO-2024-008

• Recommendations:

  ​​That report CAO-2024-008, Government Relations Advocacy Plan, be received; and

  That Council adopt the Advocacy Plan priorities (2024/2025) and workplan as presented; and

  That Council direct staff to report back annually on the advancement of advocacy priorities.​

13.1.4

The Rotary Club of Orangeville Amended Funding Donation Agreement – Playground Renovation, CMS-2024-002

• Recommendations:

  That report CMS-2024-002, The Rotary Club of Orangeville Amended Funding Donation Agreement - Playground Renovation, be received; and

  That Council approve the amended agreement between Rotary Club of Orangeville and the Corporation of the Town of Orangeville as outlined in Attachment ‘1’ to this report; and

  That the Mayor and Clerk be authorized to sign the Agreement on behalf of the Corporation of the Town of Orangeville.

13.1.5

Public Spaces By-Law, CMS-2024-008

• Recommendations:

  That report CMS-2024-008, Public Spaces By-law, be received; and

  That Council pass a by-law to regulate use of general public spaces, parks and open spaces.

13.1.6

Annual Statement of Development Charges, 2023, CPS-2024-028

• Recommendations:

  That report CPS-2024-028, Annual Statement of Development Charges for 2023 Fiscal Year, be received.

13.1.7

Financing Leases Outstanding 2023, CPS-2024-029

• Recommendations:

  That report CPS-2024-029, Financing Leases Outstanding 2023, be received.

13.1.8

2024 Final Tax Levy, CPS-2024-031

• Recommendations:

  That report CPS-2024-031, 2024 Final Tax Levy, be received; and 

  That Council pass a by-law to provide for the levy and collection of taxes required for the Town of Orangeville for the year 2024 and for the collection of County of Dufferin and Education taxes.

13.1.9

Affordable Housing Task Force Terms of Reference, CPS-2024-032

• Recommendations:

  That report CPS-2024-032, Affordable Housing Task Force Terms of Reference, be received; and

  That Council approve the terms of reference for the Affordable Housing Task Force as presented; and

  That Council appoint the following 2 members of Council to the Affordable Housing Task Force: 1.___2. ___

13.1.10

2023 Audited Financial Statements, CPS-2024-037

• Recommendations:

  That report CPS-2024-037, 2023 Audited Financial Statements, be received; and

  That Council approve the Audited Consolidated Financial Statements of The Corporation of the Town of Orangeville and the Statements of Trust Funds as presented; and

  That Council direct Finance Staff to allocate the 2023 General Surplus of $4,038,939 to the General Capital Reserve Fund.

13.1.11

2024 Community Grant Funding Allocations, CPS-2024-038

• Recommendations:

  That report CPS-2024-038, 2024 Community Grant Funding Allocations, be received; and

  That Council approve distribution of 2024 Community Grant budgeted funds as recommended by Headwaters Communities In Action (HCIA) from one time grants.

13.1.12

Drinking Water Quality Management Standard (DWQMS) Update Report, INS-2024-024

• Recommendations:

  That report INS-2024-024, Drinking Water Quality Management Standard (DWQMS) Update Report, be received.

13.1.13

2023 Annual Performance Report Stormwater System, INS-2024-029

• Recommendations:

  That report INS-2024-029, 2023 Annual Performance Report Stormwater System, be received.

13.1.14

York Street Heritage Conservation District Request, INS-2024-032

• Recommendations:

  That report INS-2024-032, York Street Heritage Conservation District Request, be received; and

  That an intention to designate the properties surrounding York Street as a Heritage Conservation District not be pursued at this time; and

  That due to recent legislative changes to the Ontario Heritage Act resulting from Bill 23, the More Homes Built Faster Act, 2022, which impose expiration periods for listed non-designated properties on the Town’s Municipal Heritage Register, Council requests Heritage Orangeville review its Municipal Heritage Register to determine whether any listed non-designated properties should be removed from the Register pursuant to Subsection 27(4) of the Ontario Heritage Act, or may be suitable for designation, either individually or within a heritage conservation district pursuant to Sections 29 and 41 of the Ontario Heritage Act; and

  That staff provide administrative support to Heritage Orangeville for undertaking this review, including the retention of external consultant expertise to administer and implement the findings of the Committee’s review.

13.2

Correspondence

13.2.1

Correspondence from Olivia Burrow - 515 Broadway

13.3

Committee/Board Minutes

13.3.1

2024-02-15 Orangeville BIA Minutes

13.3.2

2024-03-21 Orangeville BIA Minutes

13.3.3

2024-03-27 Orangeville Public Library Board Meeting Minutes

14.

Notice of Motion Prior to Meeting

None.

15.

Notice of Motion at Meeting

16.

Announcements

17.

By-Laws

• Recommendations:

  That all by-laws for the current Council Meeting listed under item 17. By-laws, be read three times and finally passed.

17.1

A by-law to authorize the entering into and execution of an Agreement with Andrew Welch for the purpose of providing annual Town Crier services

17.2

A by-law to authorize the entering into and execution of an Amended Funding Agreement with The Rotary Club of Orangeville for the provision of a replacement playground structure at Rotary Park (70 2nd Avenue, Orangeville)

17.3

A by-law to regulate the use of certain public property within the Town of Orangeville for the protection of persons and property and to promote safe use and enjoyment

17.4

A by-law to provide for the levy and collection of taxes required for the Town of Orangeville for the year 2024 and for the collection of County of Dufferin and education taxes

17.5

A by-law to appoint Jordyn Lavecchia-Smith as Deputy Clerk for the Town of Orangeville

17.6

A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its closed and regular Council Meeting held on May 13, 2024

18.

Adjournment

• Recommendations:

  That the meeting be adjourned.