Council Meeting Minutes

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Electronic Meeting
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor S. Brown, was present in Council Chambers
  • Deputy Mayor A. Macintosh
  • Councillor J. Andrews
  • Councillor G. Peters
  • Councillor L. Post
  • Councillor D. Sherwood
  • Councillor T. Taylor
Staff Present:
  • E. Brennan, CAO
  • D. Benotto, Software Operations Supervisor, was present in Council Chambers
  • D. Jones, General Manager, Infrastructure Services
  • K. Landry, Town Clerk, was present in Council Chambers
  • A. McKinney, General Manager, Corporate Services
  • R. Osmond, General Manager, Community Services
  • R. Phillips, Manager, Economic Development
  • M. Pourmanouchehri, IT Technician, was present in Council Chambers
  • L. Russell, Senior Planner
  • N. Syed, Treasurer
  • B. Ward, Manager, Planning

1.
Call To Order
 

The meeting was called to order at 5:30 p.m.

2.
Approval of Agenda
 

  • Resolution2021-087
    Moved byCouncillor Sherwood
    Seconded byCouncillor Andrews

    That the agenda and any addendums for the March 8, 2021 Council Meeting, be approved.

    Carried

3.
Disclosure of (Direct and Indirect) Pecuniary Interest
 

None. 

4.
Closed Meeting
 

  • Resolution2021-088
    Moved byCouncillor Peters
    Seconded byDeputy Mayor Macintosh

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

    2021-02-08 Closed Council Minutes

    Committee Appointments, CPS-2021-011
    Personal matters about an identifiable individual, including municipal or local board employees

    Confidential Verbal Report from Ed Brennan - Public Office Holders
    Personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations;

    Confidential Verbal Report from Ed Brennan, CAO and Mayor Brown
    A proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. – Multiple property locations including Town lands.

    Carried

    Council recessed from 6:48 p.m. to 7:00 p.m.


4.1
2021-02-08 Closed Council Minutes
 

4.2
Confidential Verbal Report from Ed Brennan regarding the declaration of the Shareholder of ORDC (The Town) regarding ORDC changes. 
 

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

4.3
Committee Appointments, CPS-2021-011
 

Personal matters about an identifiable individual, including municipal or local board employees

4.4
Confidential Verbal Report from Ed Brennan - Public Office Holders
 

Personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations;

4.5
Confidential Verbal Report from Ed Brennan, CAO and Mayor Brown
 

A proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. – Multiple property locations including Town lands.

5.
Open Meeting - 7:00 p.m.
 

6.
Singing of National Anthem
 

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played. 

7.
Land Acknowledgement
 

The Mayor acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy.

8.
Announcements by Chair
 

Mayor Brown advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast.

Councillor Post acknowledged International Women's Day and thanked all the female leaders for all that they do for our community. 

9.
Rise and Report
 

  • Resolution2021-089
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That Confidential Report CPS-2021-011 Committee Appointments be received;

    And that Mike Beattie be appointed as the BIA Representative on Heritage Orangeville;

    And that Peter Ross be appointed as the Blues and Jazz Representative on the Cultural Plan Task Force;

    And that Troy Brett be appointed as the BIA Representative on the Business and Economic Development Committee;

    And that staff proceed as directed regarding appointments to the Committee of Adjustment/Property Standards/Dog Designation Committee and Joint Accessibility Advisory Committee;

    And that staff bring forward a By-law to amend the Appointment to Various Boards and Committees By-law 021-2019;

    And that the Confidential Verbal Report from Ed Brennan, CAO, Public Office Holders regarding personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations, Public Office Holders be received;

    And that Confidential Verbal Report from Ed Brennan, CAO and Mayor Brown a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - multiple property locations including Town lands be received. 

    And that staff proceed as directed. 

    Carried

10.
Adoption of Minutes of Previous Council Meeting
 

  • Resolution2021-090
    Moved byCouncillor Post
    Seconded byCouncillor Taylor

    That the minutes of the following meetings be approved:

    2021-02-17 Council Minutes

    Carried

11.
Presentation, Petitions and/or Delegation
 

11.1
Kimberley Van Ryn, Chicken By-law
 

  • Resolution2021-091
    Moved byCouncillor Sherwood
    Seconded byCouncillor Peters

    That Family Transition Place provide a formal letter to the Town Clerk outlining their interest in the program and outlining the safety protocols to be followed;

    And upon receipt of this letter that the Backyard Chicken By-law be amended to allow Family Transition Place to participate in the Backyard Chicken Program as one of the 30 allowed participants. 

    Carried

11.2
Alison Scheel and Joe Sammut, Orangeville BIA 2021 Budget Presentation
 

  • Resolution2021-092
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Taylor

    That the BIA 2020 Preliminary Financial Report as presented be approved;

    And that the BIA 2020 annual surplus be transferred to BIA reserves;

    And that the BIA 2021 Budget of $568,594 including a BIA Levy of $460,000, other revenue of $17,000 and a contribution from reserves of $91,594 be approved.

     

    Carried

    Council recessed from 7:43 p.m. to 7:53 p.m.


11.3
Bernadette Hardaker, Removal of Holding Symbols on 62A, 64, 66 and 68 First Street
 

Bernadette Hardaker questioned the anticipated greenspace, trees and lighting of the proposed development. 

Note: Brandon Ward, Manager, Planning is to follow up with Ms. Hardaker relating to the lighting plan for the development at 60 - 62 First Street. 

12.
Staff Reports
 

12.1
2021 Outdoor Patio/Display of Merchandise By-laws, CMS-2021-004
 

  • Resolution2021-093
    Moved byCouncillor Peters
    Seconded byCouncillor Andrews

    That report CMS-2021-004, dated March 8, 2021 be received;

    And that Council pass by-laws amending the Outdoor Boulevard Café and the Display of Merchandise by-laws for the period up to November 30, 2021 and as outlined within this report;

    And that Planning staff be directed to amend Outdoor Boulevard Café applications and permits accordingly.

    Carried

12.2
62A-68 First Street, Recommendation Report, RZH-2020-01, INS-2021-013
 

  • Resolution2021-094
    Moved byCouncillor Taylor
    Seconded byDeputy Mayor Macintosh

    That Report INS-2021-013, 62A-68 First Street, Recommendation Report, RZH-2020-01 be received;

    And that the Removal of Holding (H) Symbol Application (RZH-2020-01) be approved;

    And that Council allocate water and sewage treatment services to the proposed 40 townhouse units;

    And that Council pass a by-law to remove a Holding (H) Symbol on lands legally described as Part of Lots 3 and 4, Plan 275, municipally known as 62A, 64, 66 and 68 First Street;

    And that Council pass a by-law to repeal By-law 47-70 in part, applying only to the subject property, to reinstate the subject lands as Lots 3 and 4 within Registered Plan 275.

     

    Carried

12.3
New Businesses in Orangeville October 1, 2020 – January 31, 2021, CMS-2021-003
 

  • Resolution2021-095
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That report CMS-2020-003 dated March 3, 2021 be received. 

    Carried Unanimously

13.
Correspondence
 

13.1
Orangeville Hydro, Easement at 38 Glenforest Road
 

  • Resolution2021-096
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Andrews

    That Council pass a By-law authorizing the Mayor and Clerk to sign the Acknowledgement and Direction for the Transfer Release and Abandonment of the Easement on 38 Glenforest Drive. 

    Carried

13.2
Township of East Garafraxa, TAPMO, Retention of Public Relations Firm
 

  • Resolution2021-097
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That the correspondence from East Garafraxa, TAMPO, Retention of Public Relations Firm be received. 

    Carried

14.
Committee/Board Minutes
 

  • Resolution2021-098
    Moved byCouncillor Taylor
    Seconded byCouncillor Sherwood

    That the minutes of the following meetings be received:

    2020-12-16 Heritage Orangeville Minutes

    Carried

15.
Notice of Motion Prior to Meeting
 

15.1
Councillor Post, Open Air Burning 
 

  • Resolution2021-099
    Moved byCouncillor Post
    Seconded byCouncillor Taylor

    WHEREAS the Town of Orangeville passed By-law 110-2006 being a By-law to prescribe the type of fires, time during which fires may be set, and the precautions to be observed by the person(s) setting fires in the open air and the requirements and fees for fire permits;

    and WHEREAS COVID-19 has families spending more time at home and enjoying the outdoors in their own backyards

    and WHEREAS Council for the Town of Orangeville wishes to extend the hours of open air burning with a permit for 2021,

    NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Orangeville directs staff to bring forward a by-law to amend By-law 110-2006 to permit open air burning with a permit between the hours of 12pm and 11pm.

     

    Carried Unanimously

16.
Notice of Motion at Meeting
 

None. 

17.
New Business
 

Mayor Brown indicated that Wellington Dufferin Guelph Public Health is starting to make Covid-19 vaccination reservations for people over the age of 70.

Councillor Sherwood indicated that the Winters Farmers Market is open on a bi-weekly basis starting March 20, 2021 at Tony Rose Recreational Centre. 

18.
Question Period
 

None. 

19.
By-Laws
 

  • Resolution2021-100
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That the by-laws listed below be read three times and finally passed.

    A by-law to Assume Roads, Works and Services in Sarah Properties Development Subdivision, RP 7M-47

    A By-law to Assume Roads, Works and Services in Sarah Properties Development Subdivision, RP 7M-51

    A By-law to Assume Roads, Works and Services in Sarah Properties Development Subdivision, RP 7M-57

    A By-law to amend By-law 2003-031 being a By-law to regulate the display of merchandise

    A By-law to amend By-law 2003-041 being a By-law to permit Boulevard Cafes in the Central Business District

    A By-law to amend Zoning By-law No. 22-90 as amended with respect to Part of Lots 3 and 4, Plan 375, municipally known as 62A, 64, 66 and 68 First Street

    A By-law to remove the Easement in favour of the Town of Orangeville on lands municipally known as 38 Glenforest Drive, Orangeville

    A By-law to repeal By-law No. 47-70 in part, with respect to Part of Lots 3 and 4, Plan 275, municipally known as 62A, 64, 66 and 68 First Street, Saberwood Homes

    A By-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular and closed Council Meeting held on March 8, 2021.

    Carried

20.
Adjournment
 

  • Resolution2021-101
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That the meeting be adjourned at 8:39 p.m.

     

    Carried
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