Council Meeting Minutes

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(Mayor and Clerk at Town Hall - 87 Broadway)
Electronic Participation
Members Present:
  • Mayor S. Brown, was present in Council Chambers
  • Deputy Mayor A. Macintosh
  • Councillor J. Andrews
  • Councillor G. Peters
  • Councillor L. Post
  • Councillor D. Sherwood
  • Councillor T. Taylor
Staff Present:
  • E. Brennan, CAO
  • D. Benotto, Software Operations Supervisor, was present in Council Chambers
  • D. Jones, General Manager, Infrastructure Services
  • K. Landry, Town Clerk, was present in Council Chambers
  • A. McKinney, General Manager, Corporate Services
  • R. Osmond, General Manager, Community Services
  • N. Syed, Treasurer
  • T. Macdonald, Assistant Clerk

1.
Call To Order
 

The meeting was called to order at 5:30 p.m. September 28, 2020.

2.
Approval of Agenda
 

  • Resolution2020-312
    Moved byCouncillor Peters
    Seconded byCouncillor Post

    That the agenda addendum for the September 28, 2020 and September 29, 2020 Council Meeting, be approved.

    Carried Unanimously

3.
Disclosure of (Direct and Indirect) Pecuniary Interest
 

4.
Closed Meeting
 

  • Resolution2020-313
    Moved byCouncillor Taylor
    Seconded byCouncillor Andrews

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

    Confidential Report CAO-2020-014 regarding personal matters about an identifiable individual, including municipal or local board employees – Public Office Holders – Orangeville Hydro Board of Director Appointments

    Confidential Verbal Report from Ed Brennan, CAO regarding personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations – Public Office Holders – OPS to OPP Transition

    Carried
  • Resolution2020-314
    Moved byCouncillor Peters
    Seconded byCouncillor Post

    That Council convene into open session at 6:13 p.m.

    Carried

    Council recessed from 6:13 p.m. to 6:58 p.m. on September 28, 2020.


  • Resolution2020-315
    Moved byCouncillor Sherwood
    Seconded byCouncillor Post

    That due to the Microsoft 365 outage across the world which inhibits the ability of the public to view and participate in the Council meeting that this meeting recess until Tuesday, September 29, 2020 at 7:00 p.m.

    Carried

    Council recessed from 6:58 p.m. on September 28, 2020 to 7:00 p.m. on September 29, 2020.


5.
Open Meeting - 7:00 p.m.
 

6.
Singing of National Anthem
 

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem. 

7.
Land Acknowledgement
 

The Mayor acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy. 

8.
Announcements by Chair
 

Mayor Brown advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast.

9.
Rise and Report
 

  • Resolution2020-318
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Macintosh

    Confidential Report CAO-2020-014 regarding personal matters about an identifiable individual, including municipal or local board employees – Public Office Holders – Orangeville Hydro Board of Director Appointments be received, and

    That member Keith Sutton and John Thornton be removed from the Orangeville Hydro Limited Board of Directors effective October 31, 2020; and

    That Council nominate Adrian Maes to serve on the Orangeville Hydro Board of Directors to March 2022; and

    That Council nominate Gia DeJulio and Mary Caputi to serve on the Orangeville Hydro Board of Directors to September 2023; and

    That Council extend the term of Robert J. Long to serve on the Orangeville Hydro Board of Directors to March 2022; and

    That Council request that Orangeville Hydro Limited call a Shareholder’s Meeting by October 31, 2020 to implement the Board of Director appointments; and

    That Council direct a proxy vote, being Mayor Brown and Deputy Mayor Macintosh in the absence of the Mayor in favour of the approved nominees on behalf of The Corporation of the Town of Orangeville at the Shareholder’s Meeting to be held to remove and appoint the members to the Orangeville Hydro Limited Board of Directors; and

    That Confidential Verbal Report from Ed Brennan, CAO regarding personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations – Public Office Holders – OPS to OPP Transition be received. 

    Carried

10.
Adoption of Minutes of Previous Council Meeting
 

  • Resolution2020-319
    Moved byCouncillor Andrews
    Seconded byCouncillor Taylor

    That the minutes of the following meetings be approved:

    2020-09-14 Council and Closed Council

    Carried Unanimously

11.
Presentation, Petitions and/or Delegation
 

11.1
Acting Inspector Nicol Randall, Ontario Provincial Police and *Dwight Peer, Chief Superintendent, OPP Central Region, Introduction
 

Acting Inspector Nicol Randall, O.P.P. and Dwight Peer, Chief Superintendent, OPP Central Region were introduced to Council and provided a brief overview of the transition process that will occur on October 1, 2020. Acting Inspector Nicol Randall also provided an overview of how towing calls will be handled as well as how O.P.P. will be dispatched to calls for service. 

11.2
Heather Hayes, Orangeville Food Bank
 

Heather Hayes, Orangeville Food Bank discussed Hunger Awareness Month and the recent move in location that the Orangeville Food Bank has undergone. Ms. Hayes thanked various community organizations for their ongoing support and outlined the increased use that the food bank has seen over the past year. 

11.3
Dan Carter, Hemp Mandated Crop in Canada
 

Dan Carter, Canadian Hemp Farmers Alliance CAO spoke about hemp becoming a mandated crop in Ontario and requested that Council complete the Canadian Hemp Farmers Alliance Membership. 

11.4
John Lemke, Sign Variance, 54 First Street
 

John Lemke requested that a sign variance for installation of a sign on the building located at 54 First Street be approved. 

11.5
Alison Scheel, Orangeville BIA, Heavy Trucks on Broadway
 

Troy Brett, Vice Chair, Orangeville BIA outlined the concerns that the BIA has with respect to allowing large trucks on Broadway which include safety and traffic congestion. 

12.
Staff Reports
 

12.1
Sign Variance Application - Wall Sign - 54 First Street (CPS-CL-2020-025)
 

  • Resolution2020-320
    Moved byMayor Brown
    Seconded byCouncillor Sherwood

    That report CPS-CL-2020-25, regarding Sign Variance (Wall Sign) – Dr. Hannah Lemke – 54 First Street be received; and

    That the sign variance request be denied.

    Yes (4)Councillor Andrews, Councillor Peters, Councillor Sherwood, and Mayor Brown
    No (3)Councillor Post, Councillor Taylor, and Deputy Mayor Macintosh
    Vote Type: Majority (Voted), Recorded
    Carried (4 to 3)

12.2
2021 Council Meeting Schedule (CPS-CL-2020-024)
 

  • Resolution2020-321
    Moved byCouncillor Post
    Seconded byDeputy Mayor Macintosh

    That Council adopt the 2021 Council Meeting Schedule, attached as Appendix “A” to report CPS-CL-2020-024.

    Carried Unanimously

12.3
Covid-19 Community Recognition Awards (CAO-2020-012)
 

  • Resolution2020-322
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Andrews

    That report Covid-19 Community Recognition Awards be received;

    And that staff be directed to move forward with the COVID-19 Community Recognition Awards program as outlined in report CAO-2020-012, taking into consideration alternate forms of recognizing the achievement which could include a donation;

     

    Carried Unanimously

12.4
2021 Budget Schedule and Direction (CPS-TF-2020-026)
 

  • Resolution2020-323
    Moved byCouncillor Andrews
    Seconded byCouncillor Taylor

    That report CPS-TF-2020-026, dated September 28, Budget 2021 Schedule and Direction, be received;

    And that Council endorse receiving a 5-year budget outlook for Operating Budget and a 10-year budget outlook for Capital Budget deliberations;

    And that Council approve the inclusion of a cost of living allowance equivalent to the CPI of June 2019 of 2% as a guideline to report a budget for non-union staff salary and benefits in the proposed 2021 budget.

    Yes (6)Mayor Brown, Deputy Mayor Macintosh, Councillor Andrews, Councillor Peters, Councillor Post, and Councillor Taylor
    No (1)Councillor Sherwood
    Vote Type: Majority (Voted), Recorded
    Carried (6 to 1)

12.5
Covid-19 Financial Relief Program (CPS-TF-2020-027)
 

  • Resolution2020-324
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That penalties and interest on property taxes and water and waste water be waived up to December 31, 2020; and

    That transit fees for Orangeville Transit be waived up to December 31, 2020.

    Carried Unanimously
  • Resolution2020-325
    Moved byCouncillor Post
    Seconded byCouncillor Sherwood

    That report CPS-TF-2020-027, dated September 28, Covid-19 Financial Relief Program, be received.

    Carried Unanimously

12.6
Large Trucks on Broadway West of John Street (IS-PW-2020-003)
 

  • Resolution2020-326
    Moved byMayor Brown
    Seconded byCouncillor Peters

    That a By-law to amend Traffic By-law No. 78-2005, as amended, to prohibit large trucks on Broadway between Town Line/Sherbourne Street and John Street be read a first, second and third time and finally passed.
     

    Yes (1)Mayor Brown
    No (6)Deputy Mayor Macintosh, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, and Councillor Taylor
    Vote Type: Majority (Voted), Recorded
    Defeated (1 to 6)
  • Resolution2020-327
    Moved byCouncillor Peters
    Seconded byCouncillor Taylor

    That report IS-PW-2020-003, Large Trucks on Broadway West of John Street be received. 

    Carried

12.7
Water Conservation Plan (IS-ENV-2020-012)
 

  • Resolution2020-328
    Moved byCouncillor Peters
    Seconded byCouncillor Post

    That report IS-ENV-2020-012, Water Conservation Plan, be received;

    And that the Orangeville Water Conservation Plan be adopted.

    Carried Unanimously

12.8
Update on Uncommitted Reserve Capacity at the Water Pollution Control Plan (IS-ENV-2020-013)
 

  • Resolution2020-329
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Taylor

    That report IS-Env-2020-013, Uncommitted Reserve Capacity at the Water Pollution Control Plant be received.

    Carried Unanimously

12.9
Update on Uncommitted Water Supply Capacity (IS-ENV-2020-014)
 

  • Resolution2020-330
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That report IS-Env-2020-014, Update on the Uncommitted Water Supply Capacity be received.

    Carried Unanimously

    Council recessed from 9:16 p.m. to 9:21 p.m.


13.
Correspondence
 

13.1
Diana Morris, 2020 Business Excellence Awards
 

  • Resolution2020-331
    Moved byCouncillor Andrews
    Seconded byCouncillor Taylor

    That correspondence from Diana Morris, 2020 Business Excellence Awards be received. 

    Carried

13.2
Township of East Garafraxa Official Plan Review
 This item has conflict.

  • Mayor Brown declared a conflict on this item. (I am a partner in a property in East Garafraxa. )

  • Deputy Mayor Macintosh assumed the chair.

    Mayor Brown's camera was turned off and his microphone was muted during discussion and voting on this matter and he did not participate.

    Resolution2020-332
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That Township of East Garafraxa Official Plan Review be received. 

    Carried

14.
Committee/Board Minutes
 

  • Resolution2020-333
    Moved byCouncillor Taylor
    Seconded byCouncillor Peters

    That the minutes of the following meetings be received:

    Joint Accessibility Advisory Committee, 2020-03-03

    Sustainable Orangeville, 2020-06-25

    Carried Unanimously

15.
Notice of Motion Prior to Meeting
 

15.1
Councillors Post, Peters and Taylor, Traffic Safety
 

  • Resolution2020-334
    Moved byCouncillor Post
    Seconded byCouncillor Taylor

    Throughout Orangeville there has been many concerns put forth by residents regarding traffic safety. The prevailing concern is that vehicles simply drive too fast on our neighbourhood streets.

    It has been consistently proven that higher speeds contribute to higher risk of serious injuries and fatalities by reducing driver reaction time, increasing the vehicle stopping distance, and inflicting more severe blunt force trauma on victims upon impact.

    A Reduction of speed limits is a tool that the town of Orangeville can utilize to reduce the number of road traffic crashes and the serious injury and safety concerns that result from high vehicle speeds.

    Therefore be it resolved that all 50 km/h roadways in Orangeville be revised to 40km/hour. Excluded streets will include major town roads listed as follows:
    Hansen, First Street, Townline, C Line, Riddell, Centennial, B Line, Broadway

    Upon implementation of this initiative, the town will engage in a robust public education campaign and a request for support from Ontario Provincial Police Service for targeted enforcement.

    Yes (5)Deputy Mayor Macintosh, Councillor Andrews, Councillor Peters, Councillor Post, and Councillor Taylor
    No (2)Mayor Brown, and Councillor Sherwood
    Vote Type: Majority (Voted), Recorded
    Carried (5 to 2)
  • Resolution2020-335
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Peters

    That the following streets will immediately be changed to a community safety zone:
    McCannell Avenue and Rolling Hills Drive and, Blind Line (within Orangeville limits)

    Carried
  • Resolution2020-336
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That McCannell Avenue have a flashing electronic speed sign installed in the east bound area prior to the summit approaching Rolling Hills Drive.

    Carried

15.2
Councillor Taylor, Extension of Outdoor Patios
 

  • Resolution2020-337
    Moved byCouncillor Taylor
    Seconded byCouncillor Post

    That the boulevard café permits be extended to November 30, 2020; and

    That business owners with boulevard café permits will be required to remove their patios prior to November 30, 2020 upon the direction of Town staff in the event that winter maintenance be required. 

     

    Carried Unanimously

16.
Notice of Motion at Meeting
 

None.

17.
New Business
 

Councillor Post indicated that this Sunday, October 5, 2020 there is a walk for missing and murdered indigenous women. 

Councillor Andrews advised that September 30, 2020 is orange shirt day for awareness of residential schools.

18.
Question Period
 

Shirley Ramsey inquired if there have been any changes made recently to the ventilation system at Tony Rose Recreation Centre. 

Ray Osmond, General Manager, Community Services indicated he was not aware of any changes and invited Ms. Ramsey to contact him directly if she wished to further discuss the matter.

19.
By-Laws
 

  • Note: Karen Landry, Town Clerk advised Council with respect to an amendment that has been made to Section 3.5 and 6.1 of the mandatory face coverings by-law that was printed in the agenda. 

    Resolution2020-338
    Moved byCouncillor Andrews
    Seconded byCouncillor Sherwood

    That the by-laws listed below be read three times and finally passed.

    A by-law to establish mandatory face coverings in the Town of Orangeville.

    A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular and closed Council Meeting held on September 28, 2020 and its regular meeting held on September 29, 2020.

    Carried Unanimously

20.
Adjournment
 

  • Resolution2020-339
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Taylor

    That the meeting be adjourned at 10:14 p.m.

     

    Carried
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