Agenda
Orangeville OPP Detachment Board Regular Meeting

Tuesday, November 19, 2024 at 4:00 P.m. - 7:00 P.m.

Electronic and In-Person Participation - Access Orangeville

The Corporation of the Town of Orangeville

(Chair and Secretary at Town Hall - 87 Broadway)

Orangeville, Ontario

NOTICE

Members of the public wishing to attend Orangeville OPP Detachment Board meetings will have the option to attend in-person, or by calling [phone] and entering Conference ID:

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Executive Assistant via email at [email protected].

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1.

Call to Order

2.

Disclosures of (Direct or Indirect) Pecuniary Interest and Preliminary Matters

3.

Approval of Agenda

• Recommendations:

  Motion that the Board discuss and approve the Agenda for the November 19th, Orangeville Police Services Board Regular (Public Session) Meeting. 

4.

In-Camera Meeting (Board plus invited guests only)

• Recommendations:

  Convene into In-Camera Session.

  Motion that at [insert time] the Board convene into the In-Camera Session of this meeting under Part III, Section 35(4) of the Police Services Act. 

4.1

Encampments on Town Property

4.2

Youth Concerns About Violence in Orangeville Parks

4.3

Community Safety and Policing (CSP) Grant

The CSP Grant Transfer Payment Agreement (TPA) and the Certificate of Insurance needed to be revised to be compliant with the CSPA legislation. As well the the CSP Grant Year 3 Interim Report was due by October 31, 2024.  This was completed by EA Archer in collaboration with Sgt. Pencarinha and the MCRT Team and submitted to the Ministry of the Solicitor General.  

4.4

Increasing OPP Costs

4.5

Adoption of Previous In-Camera and Special Meeting Minutes

5.

Public Session

• Recommendations:

  Convene into Public Session.

  Motion that at [insert time] the Board reconvene into the Public Session of this meeting.

6.

Land Acknowledgment

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

7.

Welcome and Introductions

8.

Question Period

9.

Presentations

9.1

Presentation By Dufferin Emergency Search & Rescue DESAR

Board Review and Discussion:

• Recommendations:

  Motion that the Board receive the presentation by DESAR and subsequent discussion.

10.

Report from In-Camera Session

11.

Items for Discussion and Reports

11.1

Council Resolution Confirming Board Appointments by Council

Board Review and Discussion:

Member Post to provide update. (See attached Orangeville OPP Board Appointments).

11.2

Report from Town of Orangeville Clerk's Office on Archived Orangeville Police Records

Board Review and Discussion:

Clerk's office to provide a report on the status of archived Orangeville Police Records, the proposal to eliminate duplicate records and explain a proposed multi-phase approach to review the records that are being archived by the Town to ensure proper disposition as per By-law 002-2018.

• Recommendations:

  Motion to receive the report and discussion.

11.3

Orangeville OPP 3rd Quarter Report

Board Review and Discussion:

Inspector Di Pasquale will provide highlights of the 3rd Quarter report. (see attached)

• Recommendations:

  Motion that the Orangeville OPP Detachment 3rd Quarter Report of 2024 and overview provided by Inspector DiPasquale be received.

11.4

Noisy Vehicles

Board Review and Discussion:

Inspector Di Pasquale will provide an update regarding ongoing initiatives his team are working on.

• Recommendations:

  Motion that the update provided by Inspector Di Pasquale be received.

11.5

2023 Orangeville OPP Progress Report Update in relation to the 2022-2025 Action Plan

Board Review and Discussion:

A corporate decision was made by the OPP to forgo 2023 Progress Reporting in light of the release of the CSPA on April 1, 2024.

Inspector Di Pasquale to speak to rationale and next steps.

• Recommendations:

  Motion that the update provided by Inspector Di Pasquale be received.

11.6

Provincial Offences Administration (POA) Report

Board Review and Discussion:

Board to review PDF Oct. 4th Materials and request Inspector Di Pasquale to respond to the below question outlined in the Oct. 4th email from Councillor Stevens:

Part 1 tickets

2023 January to June was 804 tickets issued in Orangeville

2024 January to June was 545 tickets issues in Orangeville

This is a decrease of 32%

 In Dufferin County, all but one municipality has decreased, and we are wondering why, what are the circumstances behind such a decrease across the entire County but more importantly why such a decrease in Orangeville?

• Recommendations:

  Motion to receive the Oct. 4th report and explanation provided by Inspector Di Pasquale.

11.7

False Alarm Report

Board Review and Discussion:

An update will be provided on the September and October false alarms as follows:

Sept. 1 - Sept. 30, there were 13 false alarms and no repeat alarms.
Oct. 1 - Oct. 15, there were 7 false alarms and only 2 were repeat alarms at the 7 Eleven store on Broadway. 

Oct. 16 to Oct. 31, 2024, there were 5 alarms in this period and no repeat alarms.

• Recommendations:

  Motion that the False Alarm Report provided be received.

11.8

Community Awareness Initiative Update

Board Review and Discussion:

Member Post will provide an update on the Community Awareness Initiative.

• Recommendations:

  Motion that the Board receive the update provided by Member Post.

11.9

OAPSB Zone 5 Directory and Update

Board Review and Discussion:

The October Zone 5 meeting was cancelled. The next meeting is scheduled for December 10, 2024, subject to sufficient new OPP detachment board engagement. An update will be provided on the status of future meetings. (see also OAPSB Zone 5 Directory)

• Recommendations:

  Motion that the Board receive the update provided and the OAPSB Zone 5 Directory.

11.10

OPP Board Remuneration Survey

Board Review and Discussion:

Board to discuss presentation of the survey to Town Council and consideration of whether any changes should be recommended to Council regarding Board remuneration in light of the survey. (See OPP Board Remuneration Survey)

• Recommendations:

  Motion to receive the OAPSB Remuneration Survey and discussion and decide the timing and presenters to Council.

11.11

OAPSB Member Invoice for Approval

Board Review and Discussion:

• Recommendations:

  Motion to approve the invoice and direct EA Archer to have the invoice paid.

11.12

Mandatory Thematic Training

Board Review and Discussion:

Board to discuss overall progress for each Board member. (see ADM letter)

• Recommendations:

  Motion that the Board receive the report.

11.13

Orangeville Group Insurance Application

Board Review and Discussion:

Orangeville OPP Detachment Board has been accepted into the program.  Email confirmation received Oct. 8, 2024. (see OAPSB Program Application, Appendix A and Appendix B - Orangeville Police Loss Run.  Also see attached policy package and invoice for the Orangeville Policy.

• Recommendations:

  Motion that the Board receive the attached documents.

11.14

Claims for Special Remuneration

Board Review and Discussion:

Member Weatherbee $100.00 for Mandatory training

Member Post $100.00 for meeting Thematic training

Member Maycock $100.00 for Thematic training

Chair Taylor $100.00 for Thematic training

EA Archer $100.00 for Thematic training

EA Archer $665.00 for approved special projects/CSP Grant, Website and archived Orangeville Police Records.

• Recommendations:

  Motion that the Board approve and direct M. Archer to submit claims to payroll for payment.

11.15

Review Post Sept. 24, 2024, and Pre-Nov. 19, 2024 Meeting Service Standards Per Board Policy D3(j)

Board Review and Discussion:

An update on the above Service Standards

• Recommendations:

  Motion that the Board receive the discussion on the Meeting Service Standards and the attached documents.

11.16

State of Zina Courthouse and Next Steps.

Board Review and Discussion:

Update to be provided on status of Zina Courthouse.

• Recommendations:

  Motion to receive update and discussion on Zina Courthouse.

11.17

Action Register and Workplan Review

Board Review and Discussion:

Member Armstrong to provide an update on his review of the Action Register and Workplan per items, 11.3 and 19. of the June 25th Regular Public Meeting Minutes.

Board to identify and discuss 1st quarter 2025 Workplan and Action Registrar agenda items and deadlines.

• Recommendations:

  Motion that the Board receive the review provided by Member Armstrong and align on next steps and 1st quarter 2025 Workplan and Action Registrar agenda items and deadlines.

11.18

Website Update

Board Review and Discussion:

An update to be provided on the status of posting the Board governance package on the website.

M. Archer met with Ms. Wells for training on consolidating all existing policies into a large PDF and posting on the website.

Next steps recommendation is to postpone posting a consolidated set of governance materials on the website until January 2025 at which time Vice-Chair McSweeney proposes to place before the Board an updated and revised set of documents which include all post April 1, 2024, developments, including OPP branding (name/logo/by-law 3 – see item 11.20 below), resolved issues etc. Once the updated materials are approved by the Board, M. Archer will work with Ms. Wells to prepare the consolidation document for website posting. At that time Chair Taylor intends to explore with Town staff how best to provide assistance to M. Archer for future changes required to the consolidation resulting from changes made from time to time to individual documents going forward.

• Recommendations:

  Motion that the Board receive the update and discussion.

11.19

Determine all Board Regular Public meeting dates for 2025

Board Review and Discussion:

Member Post will lead a discussion on selecting the Board Regular Public Meeting dates for 2025.

• Recommendations:

  Motion that the Board approve the Regular Public Meeting dates for the 2025 calendar year.

11.20

OPP Detachment Board Name and Logos

Board Review and Discussion:

Further to the OAPSB notification on Board branding outlined below, Vice-Chair McSweeney prepared the attached draft By-Law 3 as requested by the OAPSB.

As stated in the notification, the OAPSB was advised by the Ministry that the Ministry is supporting the local naming of detachment boards. The name of a detachment board must represent the catchment area for which the board is responsible. For boards with more than one municipality within the catchment area, OAPSB is recommending that the Terms of Reference document with the municipalities include:
•    The name the board will be operating as locally
•    How the board is identified and described within O. Reg. 135/24
Further, the OAPSB recommended that detachment boards create a by-law that states:
“As outlined in Ontario Regulation 135/24, This board is an OPP Detachment Board in the _______ geographical area serviced by the _______ Detachment.
Until such time as the CSPA or O. Reg. 135/24 is amended to reflect the name of our Detachment Board in the corresponding table within O. Reg. 135/24, this Board will be operating as _______ Board.”
These requirements are reflected in the proposed By-Law 3.
Please note once new By-law 3 is approved by the Board, the OAPSB has requested that the Boards comply with the following:

"In order to expedite the creation of the OPP Detachment Board logos, once your board has met to confirm your board name, we ask that ALL OPP Detachment Boards provide an email stating the Detachment Board name along with a copy of the associated bylaw (bylaw only required if operating name is different than what is in O. Reg 135/24) to both  and . 

**Please title this email OPP Detachment Board Name - the name of your board**. 

If possible we are asking that you please submit your OPP Detachment Board name to both emails above no later than November 30, 2024."

NOTE: Vice-Chair McSweeney advises that it is possible we will have to revise our name and logo to include “Dufferin”, however, for now he recommends we go with our current name as it appears in all of our governance documents and logo – that is – “Orangeville OPP Detachment Board”.

• Recommendations:

  Motion that the Board receive and approve attached draft By-Law #3 and authorize Vice-Chair McSweeney to communicate same to the OAPSB as requested above.

12.

Adoption of Minutes of from the Sept. 24, 2024 Regular Public Meeting

• Recommendations:

  Motion that the minutes of the Sept. 24th, Regular Public meeting are approved: 

13.

Correspondence

14.

New Business

15.

Date of Next Meeting

The next meeting is scheduled for (To Be Determined)

16.

Adjournment