Council Meeting Minutes

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(Mayor and Clerk at Town Hall - 87 Broadway)
Electronic Participation
Members Present:
  • Mayor S. Brown
  • Deputy Mayor A. Macintosh
  • Councillor J. Andrews
  • Councillor G. Peters
  • Councillor L. Post
  • Councillor D. Sherwood
  • Councillor T. Taylor
Staff Present:
  • E. Brennan, CAO
  • D. Benotto, Software Operations Supervisor
  • D. Jones, General Manager, Infrastructure Services
  • K. Landry, Town Clerk
  • A. McKinney, General Manager, Corporate Services
  • R. Osmond, General Manager, Community Services
  • M. Pourmanouchehri, IT Technician
  • N. Syed, Treasurer
  • T. Macdonald, Assistant Clerk

1.
Call To Order
 

The meeting was called to order at 7:00 p.m.

2.
Approval of Agenda
 

  • Resolution2020-289
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That the amended agenda for the September 14, 2020 Council Meeting, be approved.

    Carried

3.
Disclosure of (Direct and Indirect) Pecuniary Interest
 

4.
Closed Meeting
 

  • Resolution2020-290
    Moved byCouncillor Peters
    Seconded byCouncillor Taylor

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

    Confidential Report CAO-2020-013 regarding personal matters about an identifiable individual, including municipal or local board employees – Public Office Holders – Orangeville Hydro Board of Director Appointments

    Confidential Verbal Report from Ed Brennan, CAO regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board – Potential Land Acquisition

    Confidential Verbal Report from Ed Brennan, CAO regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board – Potential Land Acquisition

    Confidential Verbal Report from Ed Brennan, CAO regarding personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations – Public Office Holders – OPS to OPP Transition

    Carried

5.
Open Meeting - 7:00 p.m.
 

6.
Singing of National Anthem
 

7.
Land Acknowledgement
 

The Mayor acknowledged the traditional territory of the Anishinaabe people including the Ojibway, Potawatomi and Odawa of the Three Fires Confederacy.

8.
Announcements by Chair
 

Mayor Brown provided information regarding how the public is able to participate in the Council meeting, advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast.

9.
Rise and Report
 

  • Resolution2020-291
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Post

    That Confidential report CAO-2020-013 regarding personal matters about an identifiable individual, including municipal or local board employees – Public Office Holders – Orangeville Hydro Board of Director Appointments be received and;

    That Confidential Verbal report from Ed Brennan, CAO regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board – Potential Land Acquisition be received; and

    That Confidential Verbal report from Ed Brennan, CAO regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board – Potential Land Acquisition be received; and

    That Confidential Verbal Report from Ed Brennan, CAO regarding personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations – Public Office Holders – OPS to OPP Transition; and

    That staff proceed as directed. 

     

    Carried Unanimously

10.
Adoption of Minutes of Previous Council Meeting
 

  • Resolution2020-292
    Moved byCouncillor Sherwood
    Seconded byCouncillor Andrews

    That the minutes of the following meetings be received:

     2020-08-10 Council and Closed Council
     2020-08-06 Special Council

    Carried

11.
Presentation, Petitions and/or Delegation
 

11.1
Heather Hayes, Orangeville Food Bank
 

The delegation by the Orangeville Food Bank was rescheduled to the following Council meeting. 

11.2
Larry Kurtz and Josh Leitch, Orangeville Blues and Jazz
 This item has conflict.

  • Councillor Sherwood declared a conflict on this item. (I am a volunteer (voting member) of the Orangeville Blues and Jazz. )

  • Councillor Sherwood did not participate in discussion or voting on this matter. 

    Larry Kurtz Orangeville Blues and Jazz requested that Council maintain the $17,500 Community Grant Program Funding for Orangeville Blues and Jazz. 

    Resolution2020-293
    Moved byCouncillor Post
    Seconded byCouncillor Taylor

    That Orangeville Blues and Jazz Festival be provided with $13,125 which is to be funded from the $100,000 that was allocated for COVID-19 funding requests at the March 23, 2020 Council meeting.

    Carried Unanimously

11.3
Rob Taylor, Orangeville Otters, Alder Recreation Centre Pool
 

Andrew Perry, Orangeville Otters outlined his concerns with respect to a possible pool closure in Orangeville and indicated his preference for an 8 lane pool and for a polished stainless steel system.

12.
Staff Reports
 

12.1
Alder Recreation Centre Pool Liner Replacement (CMS-FP-2020-007)
 

  • Resolution2020-294
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Taylor

    That report CMS-FP-2020-007, titled Alder Recreation Centre Pool Liner Replacement dated September 14, 2020 be received;

    And that Council approve capital funding in the amount of $3 million dollars for the replacement and expansion of the 6 lane 25 metre lap pool to 8 lanes and replacement of the leisure pool liner to a polished stainless steel system including replacement of the waterslide with a waterplay feature within the Alder Recreation Centre Pool facility;

    And that Council direct staff to include an option to install a 200 sq. ft. therapy pool within the existing deck floor space at Alder if the cost can be covered within the $3 million allocation;

    And that Council approve funding in the amount of $125,000, to be funded from General Capital Reserves, to prepare design specification for the tender and project management of the Liner replacement project;

    And that Council approve the transfer of $500,000 from Parks and Recreation Reserves and $1.75 million from General Capital Reserves;

    Yes (5)Mayor Brown, Deputy Mayor Macintosh, Councillor Andrews, Councillor Post, and Councillor Taylor
    No (2)Councillor Peters, and Councillor Sherwood
    Vote Type: Majority (Voted), Recorded
    Carried (5 to 2)

12.2
Section 357 and 358 Property Tax Adjustments (CPS-TF-2020-005)
 

  • Resolution2020-295
    Moved byCouncillor Post
    Seconded byCouncillor Sherwood

    That report CPS-TF-2020-05, dated September 14, 2020, with respect to Section 357 & 358 Property Tax Adjustments for 2017, 2018, 2019 & 2020 be received;


    And that Council authorize reduction in property tax totalling $64,840.20 as a result of assessment review.

    Carried Unanimously

12.3
Electronic Participation and Proxy Voting (CPS-CL-2020-023)
 

  • Resolution2020-296
    Moved byCouncillor Taylor
    Seconded byCouncillor Peters

    That staff bring forward a by-law to amend By-law 064-2017, being a By-law to govern the proceedings of Council and its Committees to provide that committee chairs and secretaries may attend committee meetings remotely. 

    Yes (6)Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, Councillor Taylor, and Mayor Brown
    No (1)Deputy Mayor Macintosh
    Vote Type: Majority (Voted), Recorded
    Carried (6 to 1)
  • Resolution2020-297
    Moved byCouncillor Sherwood
    Seconded byCouncillor Taylor

    That report CPS-CL-2020-023 regarding Electronic Participation and Proxy Voting be received;

    And that staff bring forward a by-law to amend By-law 064-2017, being a By-law to govern the proceedings of Council and its Committees to provide for electronic participation for members of Council, for Council consideration and approval.

    Yes (6)Mayor Brown, Councillor Andrews, Councillor Peters, Councillor Post, Councillor Sherwood, and Councillor Taylor
    No (1)Deputy Mayor Macintosh
    Vote Type: Majority (Voted), Recorded
    Carried (6 to 1)
  • Resolution2020-298
    Moved byCouncillor Peters
    Seconded byCouncillor Taylor

    That staff bring forward a by-law to amend By-law 064-2017, being a By-law to govern the proceedings of Council and its Committees to provide for proxy voting for members of Council, for Council consideration and approval.

    Yes (3)Mayor Brown, Councillor Peters, and Councillor Taylor
    No (4)Deputy Mayor Macintosh, Councillor Andrews, Councillor Post, and Councillor Sherwood
    Vote Type: Majority (Voted), Recorded
    Defeated (3 to 4)

13.
Correspondence
 

  • Resolution2020-299
    Moved byCouncillor Post
    Seconded byCouncillor Taylor

    That the correspondence listed below, be received:

    13.1. Town of Mono, July 28, 2020, Investment in Rural Broadband
    13.2. Kyle Seeback, MP, Dufferin-Caledon, August 20, 2020, Broadband as Essential Service
    13.3. Township of East Garafraxa, Notice of Passing of a Zoning By-Law Amendment
    13.4. Dufferin County, August 14, 2020, Diversity Training Program

    Carried

14.
Committee/Board Minutes
 

  • Resolution2020-300
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Peters

    That the minutes listed below be received:

    14.1. Committee of Adjustment, 2020-07-08
    14.2. Orangeville Police Services Board, 2020-04-21, 2020-05-19, 2020-06-16, 2020-07-21

    Carried

15.
Notice of Motion Prior to Meeting
 

15.1
Councillor Sherwood, Santa Claus Parade
 

  • Resolution2020-301
    Moved byCouncillor Sherwood
    Seconded byCouncillor Andrews


    Whereas Council was recently advised that the KinClub has withdrawn from organizing the 2020 Santa Claus parade due to the COVID-19 Pandemic and the inability to obtain insurance for hosting a parade during this time;

    And Whereas Town Council wishes to consider the options and costs associated with hosting and organizing a drive-by Santa Claus event in November 2020;

    Now therefore be it resolved that Council hereby direct staff to report back on the options of hosting and organizing a drive-by, virtual or some alternate format for a Santa Claus event in November 2020 in accordance with Public Health guidelines and requirements and the associated costs.

    Yes (6)Mayor Brown, Deputy Mayor Macintosh, Councillor Andrews, Councillor Peters, Councillor Post, and Councillor Sherwood
    No (1)Councillor Taylor
    Vote Type: Majority (Voted), Recorded
    Carried (6 to 1)

16.
Notice of Motion at Meeting
 

None.

17.
New Business
 

Councillor Andrews indicated that there is a BEDAC meeting on September 22 where they will be discussing the tourism strategy and action plan and the COVID-19 recovery plan. 

Councillor Post advised that a missing and murdered indigenous women walk is being held on October 4, 2020 which will involve rolling road closures.

Councillor Post also advised that Indigenous Persons Day will be held virtually on Saturday, September 19, 2020.

Deputy Mayor Macintosh extended congratulations to Mayor Brown on the successful summer concert series.

Councillor Peters advised that Sustainable Orangeville is partnering with the Rotary Club and hosting Make Orangeville Shine on Saturday, September 19, 2020.

Councillor Peters also indicated that nominations for environmental awards have reopened and that a tree planting event is being planned for October. 

18.
Question Period
 

Shirley Ramsey provided comments on the acquatic programs and pools in Orangeville and asked that Mr. Osmond speak again about the ventilation issues at the pool. 

19.
Pass By-Laws
 

  • Resolution2020-302
    Moved byDeputy Mayor Macintosh
    Seconded byCouncillor Andrews

    That the by-laws listed below be read three times and finally passed:

    19.1. A by-law to authorize the entering into of an Amended and Restated Unanimous Shareholders Agreement.
    19.2. A by-law to amend Sign by-law 28-2013 to allow for a streamlined permit approval process with respect to projection signs in the Heritage Sign Special Policy District within the Downtown BIA
    19.3. A by-law to amend By-law 064-2017 being a By-law to govern the proceedings of Council and its Committees
    19.4. A by-law to confirm the proceedings of the Council of The Corporation of the Town of Orangeville at its regular and closed Council meeting held on September 14, 2020.

    Carried Unanimously

20.
Adjournment
 

  • Resolution2020-303
    Moved byCouncillor Post
    Seconded byCouncillor Andrews

    That the meeting be adjourned at 9:11 p.m.

     

    Carried
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