Minutes of Orangeville Public Library Board

The Corporation of the Town of Orangeville

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The Corporation of the Town of Orangeville
Members Present:
  • S. Marks
  • Councillor J. Andrews
  • P. LeBlanc
  • B. Rea
  • D. Waugh
  • V. Speirs
Members Absent:
  • Councillor T. Prendergast
Staff Present:
  • D. Fraser, CEO
  • J. Moule, Administrative Assistant
  • C. Braan, Chief Financial Officer/Treasurer, Operations, Corporate Service
  • R. Patel, Makerspace Specialist

Chair S. Marks call the meeting to order at 5:04 p.m. The Chair acknowledged the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. The Chair also recognized that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today. 

  • Recommendation:2024-029
    Moved byCouncillor J. Andrews
    Seconded byB. Rea

    That the agenda be amended to include a presentation by Raghav Patel, Makerspace Specialist.

    Carried Unanimously
  • Recommendation:2024-030
    Moved byD. Waugh
    Seconded byV. Speirs

    That the minutes of the September 25, 2024 meeting be approved.

    Carried Unanimously

Raghav shared the concept design of the makerspace with board members.  Next steps involve working with D+H Architects to create drawings and provide cost estimates.   

  • Recommendation:2024-031
    Moved byCouncillor J. Andrews
    Seconded byP. LeBlanc

    That the information items be received.

    Carried Unanimously
  • Recommendation:2024-032
    Moved byCouncillor J. Andrews
    Seconded byP. LeBlanc

    That Report 24-13 Board Meeting Schedule 2025/2026 be received; and

    That the Board approve the proposed 2025/2026 meeting schedule.

    Carried Unanimously
  • Recommendation:2024-033
    Moved byV. Speirs
    Seconded byCouncillor J. Andrews

    That the Report 24-14 Policy Review - Volunteer and Security and Emergency be received; and

    That the Board approve the Volunteer Policy, as presented in Appendix A; and

    That the Board approve the Security and Emergency Policy as presented in Appendix B; and

    That the Board directs staff to report back at the February 26, 2025 meeting with a report that includes a timeline to address the training/procedure gaps for staff, identified from the CULC toolkit; and

    That the Board directs staff to provide an annual review of the staff training plan and identified gaps.

    Carried Unanimously
  • Councillor J. Andrews spoke of the partnership between the EDI Committee and the Library.  An allocation of $10,000 has been earmarked to research, support and promote Library initiatives.  A report is going to Council in the coming week and will be shared with board members once available.
  • MPP Jones office has offered a meeting date on Friday November 29 at 1:00 p.m.  Board members are encouraged to attended.  
  • CEO D. Fraser asked which board members will be attending the OLA Super Conference this year.  P. Leblanc, V. Speirs and D. Waugh expressed their interest in attending.

The next meeting is scheduled for Wednesday February 26, 2025. 5:00 p.m.

  • Recommendation:2024-034
    Moved byS. Marks
    Seconded byCouncillor J. Andrews

    That P. LeBlanc be nominated as the Chair of the Orangeville Public Library Board commencing January 2025.

     

    Carried Unanimously
  • Recommendation:2024-035
    Moved byB. Rea
    Seconded byCouncillor J. Andrews

    That V. Speirs be nominated as the Vice Chair of the Orangeville Public Library Board commencing January 2025.

    Carried Unanimously

The meeting adjourned at 7:08 p.m. 

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