Minutes of Orangeville Public Library Board

The Corporation of the Town of Orangeville

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The Corporation of the Town of Orangeville
Members Present:
  • S. Marks
  • Councillor J. Andrews
  • P. LeBlanc
  • B. Rea
  • D. Waugh
  • V. Speirs
Members Absent:
  • T. Councillor Prendergast
Staff Present:
  • D. Fraser, CEO
  • J. Moule, Administrative Assistant
  • H. Savage, General Manager, Community Services
  • M. Jhajj, Deputy Treasurer
  • R. Medeiros, Financial Analyst, Operations

1.
Call to Order

 

Chair S. Marks called the meeting to order at 5:00 p.m.

2.
Disclosures of (Direct or Indirect) Pecuniary Interest

 

None.

3.
Land Acknowledgement

 

We would like to acknowledge the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. We also recognize that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

4.
Adoption of Minutes of Previous Meeting

 
  • Recommendation:2024-012
    Moved byCouncillor J. Andrews
    Seconded byB. Rea

    That the minutes of the April 24, 2024 meeting be approved.

    Carried Unanimously

5.
Presentations

 

5.1
Murray Short, Partner, RLB or Delegate - 2023 Draft Audited Financial Statements

 

RLB Auditor, Murray Short presented the 2023 Audited Financial Statements. The Board would like a line added to note 5 showing the net contributions from the Town.  Finance will investigate the $29,737 surplus in note 6.

  • Recommendation:2024-013
    Moved byB. Rea
    Seconded byD. Waugh

    That the Library Board approve the 2023 Audited Financial Statements of The Corporation of the Town of Orangeville, Public Library, as amended.

    Carried Unanimously

6.
Information Items

 
  • Recommendation:2024-014
    Moved byP. LeBlanc
    Seconded byD. Waugh

    That the information items be received.

    Carried Unanimously

7.
Staff Reports

 

7.1
Report 24-07 Valuing Ontario Libraries Toolkit (VOLT)

 

The toolkit’s results resonated strongly with the Board.  Effective communication is key to ensuring that Council, community, and stakeholders understand and appreciate the value of the toolkit.  Staff will work with Communications to enhance the graphic to make it visually appealing and easy to understand.  The goal is to make the toolkit not just available, but also understandable and useful for all parties involved. 

  • Recommendation:2024-015
    Moved byB. Rea
    Seconded byCouncillor J. Andrews

    That Report 24-07, Valuing Ontario Libraries Toolkit (VOLT) be received.

    Carried Unanimously

7.2
Report 24-08 2025 Budget Development Discussion

 

The Board was in favour of increasing the non-resident membership fees with option 2, COLA adjustment, an increase of 1000 hours to part-time compensation, and an additional $5,000 for programming. The Board directed staff to proceed with the Community Engagement Position.

   

  • Recommendation:2024-016
    Moved byCouncillor J. Andrews
    Seconded byV. Speirs

    That Report 24-08, 2025 Budget Development Discussion be received;

    And that staff proceed with the development of 2025 operating and capital budgets as directed.

    Carried Unanimously

8.
Correspondence

 

None.

9.
Announcements

 

None.

10.
Date of Next Meeting

 

The next meeting is scheduled for Wednesday August 14, 2024.

11.
Adjournment

 

The meeting adjourned at 7:14 p.m.

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