Council Meeting Minutes

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Electronic and In-Person Participation - Council
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor L. Post
  • Deputy Mayor T. Taylor
  • Councillor J. Andrews
  • Councillor A. Macintosh
  • Councillor T. Prendergast
  • Councillor D. Sherwood
  • Councillor R. Stevens
Staff Present:
  • T. Dulisse, Manager, Transportation and Development
  • J. Hawkins, System Administrator
  • T. Kocialek, General Manager, Infrastructure Services
  • J. Lavecchia-Smith, Deputy Clerk
  • K. Lemire, Manager, Economic Development & Culture
  • R. Martell, Town Clerk
  • H. Savage, General Manager, Community Services
  • D. Smith, Chief Administrative Officer
  • S. Elliott, Council Coordinator/Assistant Clerk
  • C. Braan, Chief Financial Officer/Treasurer and Acting General Manager, Corporate Services
  • C. Cosgrove, Manager of Facilities and Parks, and Community Services
  • S. Doherty, Manager of Recreation and Events
  • E. McAuley, Senior Climate and Sustainability Specialist
  • A. Narvali, Manager of Information Technology
  • R. Medeiros, Supervisor of Financial Planning and Analysis

The meeting was called to order at 6:01 p.m.

  • Resolution2025-126
    Moved byCouncillor Macintosh
    Seconded byCouncillor Sherwood

    That the agenda and any addendums for the July 14, 2025 Council Meeting, be approved.

    Carried
  • Resolution2025-127
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That a closed meeting of Council be held pursuant to s. 239 (2) of the Municipal Act for the purposes of considering the following subject matters:

    Carried

4.1
Closed Meeting Minutes from May 26, 2025

 

4.2
2025-06-12 Access Orangeville Closed Meeting Minutes

 

4.3
OLT Discussion - 11A York Street

 

Council members reiterated the declarations of pecuniary interest announced prior to the closed session.

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played. 

The Mayor acknowledged the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. The Mayor also recognized that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

Mayor Post advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast. Mayor Post also provided instructions with respect to muting and unmuting during the meeting.

  • Resolution2025-128
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That the minutes of the May 26, 2025 Closed Council Meeting, be approved; and

    That Council receive the 2025-06-12 Access Orangeville Closed Meeting minutes for information; and

    That Council endorse Access Orangeville's selection for the 2025 Accessibility Champion Award; and 

    That Council receive the information from the lawyer regarding the OLT discussion related to 11A York Street; and

    That staff proceed as directed. 

    Carried Unanimously
  • Resolution2025-129
    Moved byCouncillor Sherwood
    Seconded byCouncillor Andrews

    That the Council minutes of June 9, 2025 and the Council Public Meeting Minutes of June 23, 2025 be approved.

    Carried

Councillor Prendergast announced the Town of Orangeville, and its Sustainable Orangeville Committee, were recently awarded The Friends of Credit Conservation Green Cities Award for 2025 through Credit Valley Conservation Authority in recognition of stewardship action including the planting of over 8000 trees, aspiring for a forty percent tree canopy cover, and being a leader in urban sustainability. 

Resident James Jackson, Carlton Drive, Orangeville, expressed concerns regarding the process for submitting a delegation Council’s consideration of comments from Access Orangeville. Members of Council affirmed the value of the Committee, their comments and contributions to the Town. Staff provided clarification on the changes to the last-minute delegation procedure shift to the open forum process.

Sarah Clarke, Rustic Crescent, Orangeville, commented on the importance of listening to persons with lived experience in terms of accessibility and voiced concerns with the Rotary Park.

Kim Van Ryn, William Street, Orangeville, commented on the importance of a universal design and expressed concerns on the timing of the plans being presented to Access Orangeville. Mayor Post provided clarification of the process to date.

Michele Hartley, Morgandale Crescent, Orangeville, expressed opposition to the proposal.

Rick Ugolini, Cedar Drive, Orangeville, expressed concern with accessible parking in the Town.

Councillor Stevens, thanked access members for attending and voicing their concerns. 

Janet Elliott, Openspace consultant, was invited to respond to the concerns raised by residents noting that feedback received has been taken and confirming that the design submitted by Openspace, is accessible under the CSA standards and meets all the Annex H requirements.

Manager Cosgrove clarified that staff continue to work with the Committee and advised that some of the suggestions are actively being investigated.

Mayor Post thanked Access Orangeville members for attending and clarified the remaining process to reach final approval.

Rick Ugolini, Cedar Drive, Orangeville, received a response from staff on the replacement of the playground equipment at Lions Park.

Trevor Castiglione, Morgandale Crescent, Orangeville, expressed concerns about sidewalk standards. General Manger Kocialek advised of the Town's process.

Sylvia Bradley, Faulkner Street, Orangeville, expressed concerns and received a response from staff relating to the care of the existing gardens in relation to the potential new pollinator garden.   

  • Deputy Mayor Taylor declared a conflict on this item. (Long serving member of the Optimist Club.)
  • Deputy Mayor Taylor left at 7:48 p.m.

    Michael Chezy presented the Optimist Club of Orangeville's request for funding to expand the shed facility. 

    Members of Council discussed the needs of the Optimist Club, and temporary options for storage with Mr. Chezy and staff. 

    Resolution2025-130
    Moved byMayor Post
    Seconded byCouncillor Sherwood

    That Council direct staff to engage in further conversation with the Optimist Club of Orangeville to explore opportunities to collaborate on a capital project; and,

    That staff be directed to bring forward a recommendation for consideration as part of the 2026 Capital budget program.

     

    Carried

    Deputy Mayor Taylor re-joined the meeting following Mr. Chezy's delegation at 8:01 pm. 


Jacquelin Weatherbee presented the Orangeville OPP Detachment Board's 2024 Annual Report. 

Members of Council asked questions and received responses from Ms. Weatherbee.

Akeel Ali of SLBC, presented the 2025 Asset Management Plan.

Members of Council asked questions and received responses from Mr. Ali. 

  • Resolution2025-131
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That report CPS-2025-058, 2025 Asset Management Plan, be received; and

    That Council approve the 2025 Asset Management Plan as presented; and

    That Council direct staff to develop and present an asset renewal funding strategy for Council approval as part of the 2026 budget process.

    Carried

    Council recessed from 8:38 to 8:50 p.m.


Manager Doherty presented an overview of the usage of recreation facilities, and the proposed Recreation Facility Allocation & Affiliation Policy.

  • Resolution2025-132
    Moved byDeputy Mayor Taylor
    Seconded byCouncillor Andrews

    That report CMS-2025-005, Facility Allocation & Affiliation Policy be received; and

    That the Registered Minor Sport Groups Fee Reduction Policy, approved by Council on February 14, 2011 be repealed; and

    That the Facility & Venue Allocation Policy approved by Council on March 20, 2017 be repealed; and

    That the Recreation Facility Allocation & Affiliation Policy attached to CMS-2025-005 report be approved.

    Carried Unanimously
  • Resolution2025-133
    Moved byCouncillor Stevens
    Seconded byCouncillor Macintosh

    That all Consent Agenda items for the current Council Meeting listed under 14.1 Staff Reports, 14.2 Correspondence, and 14.3 Committee/Board Minutes, be received or approved as presented with the exception of the items removed for individual consideration.

    Items removed: 14.1.3, 14.1.4, 14.1.5, 14.1.9, 14.1.10, 14.1.11

    Carried
  • Resolution2025-133

    That report CAO-2025-007, Humber Lands Primacare Update, be received.

     

    Carried through consent.

  • Resolution2025-133

    That report CAO-2025-006, Cyber Incident Report, be received.

     

    Carried through consent.

  • Resolution2025-134
    Moved byCouncillor Andrews
    Seconded byCouncillor Stevens

    That report CMS-2025-013, Highlands Youth for Christ - Community Matching Fund Grant Application be received; and

    That Council approve an increase to the allowable funding from $5,000 to $15,000 on a one-time basis; and

    That Council approve the Community Matching Fund Grant Application from Youth Unlimited/Youth for Christ and distribution of budgeted funds in the amount of $15,000.

    Carried
  • Mayor Post declared a conflict on this item. (Daughter is an employee of the Orangeville BIA.)
  • Mayor Post turned the chair over to Deputy Mayor Taylor and left the meeting at 9:11 p.m. 

    Resolution2025-135
    Moved byCouncillor Andrews
    Seconded byCouncillor Prendergast

    That report CMS-2025-014 Town of Orangeville and Orangeville BIA Memo of Understanding (MOU) be received; and

    That Council authorize the Mayor and the Clerk to sign the MOU effective August 1, 2025 on behalf of the Town.

    Carried Unanimously
  • Mayor Post declared a conflict on this item. (Daughter is an employee of the Orangeville BIA.)
  • Note: The by-law approval included as part of this item has been moved to the by-law portion of the meeting.

    Resolution2025-136
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That report CPS-2025-034, 2025 Business Improvement Area (BIA) Levy Report, be received; and

    That Council adopt the 2025 BIA levies as proposed for the 2025 fiscal year.

    Carried Unanimously

    Mayor Post returned to the meeting and resumed the role of Chair at 9:14 p.m.


  • Resolution2025-133

    That report CPS-2025-036 regarding the January to April 2025 Operating Fund Variance, be received.

     

    Carried through consent.

  • Resolution2025-133

    That report CPS-2025-057, Council Tasks Q2-2025, be received.

    Carried through consent.

  • Resolution2025-137
    Moved byCouncillor Sherwood
    Seconded byCouncillor Stevens

    That report CPS-2025-059, Clean Yards By-law Final, be received; and

    That Council pass a Clean Yards By-law for the Town of Orangeville.

    Carried Unanimously
  • Resolution2025-138
    Moved byCouncillor Stevens
    Seconded byCouncillor Andrews

    That report INS-2025-024, Framework Report No. 1 for the Tree Preservation By-Law be received; and

    That Council direct staff to proceed with Report No. 2 for the Tree Preservation By-Law to establish the framework for rolling out the by-law and report back to Council by September 2025.

    Carried Unanimously

 202

  • Resolution2025-139
    Moved byCouncillor Andrews
    Seconded byDeputy Mayor Taylor

    That report INS-2025-038, Pollinator Protection Plan, be received; and

    That staff draft the 2026 budget to accommodate $6,000 for the pollinator garden, utilizing savings found during the budget process that would otherwise reduce the budget for a pollinator workshop, and for engagement and education with the public; and

    That staff prepare a draft Pollinator Policy for review and present suggested amendments to policy, by-laws and procedures in a report to Council in accordance with the timelines in the Pollinator Protection Plan.

    Carried Unanimously
  • Resolution2025-133

    That correspondence item 13.2.1 - Town of Grand Valley - Request for County Property Tax Inserts be received for information. 

    Carried through consent.

  • Resolution2025-133

    That correspondence item 13.2.2 Township of Amaranth - County Road 109 Corridor Study be received for information. 

    Carried through consent.

  • Resolution2025-133

    That the 2025-04-17 Orangeville Business Improvement Area Meeting Minutes be received for information.

    Carried through consent.

  • Resolution2025-133

    That the 2025-05-15 Orangeville Business Improvement Area Meeting Minutes be received for information.

     

    Carried through consent.

  • Resolution2025-133

    That the 2025-05-20 Orangeville OPP Detachment Board Minutes be received for information. 

     

    Carried through consent.

  • Resolution2025-133

    That the 2025-06-04 Committee of Adjustment Meeting Minutes be received for information.

     

    Carried through consent.

  • Resolution2025-133

    That Council receive the 2025-06-05 Sustainable Orangeville meeting minutes for information; and

    That Council endorse the following resolution:
    Re: Item 6.1 Expense Claim for Chair Rowley
    That the 2024 expense claim submitted by Chair Rowley in the amount of $150.00 be approved and expensed through the Committees special projects budget. 

    Carried through consent.

  • Resolution2025-133

    That Council receive the 2025-06-12 Access Orangeville meeting minutes for information; and

    That Council endorse the following resolutions:

    Re: Item 5.2 Kylie-Anne Grube, County of Dufferin - Community Resilience Hub Project Update

    That the Chair submit a letter of support on behalf of Access Orangeville to Dufferin County for the Community Resilience Hub.

    Re: Item 8 Rise and Report

    That the 2025 Accessibility Champion Nominations discussed in closed session, be received;

    That the award recipients selected by the Committee be submitted to Council for approval; and

    That following the decision of Council, staff connect with the recipient(s) to inquire about how the recipient(s) choose to distribute the $500.00 donations.

    Carried through consent.

  • Resolution2025-133

    That the 2025-06-17 Community Improvement Plan Meeting Minutes be received for information.

    Carried through consent.

  • Resolution2025-133

    That Council receive the 2025-06-17 Economic Development and Culture Committee meeting minutes for information; and

    That Council endorse the following resolution:

    Re: Item 6.1.1 Call for Artists Selections

    That the artist selections recommended by the Arts and Culture working group for the Utility Box Art installations be adopted, and staff proceed with installations.

    Carried through consent.

  • Resolution2025-133

    That Council receive the 2025-07-03 Access Orangeville meeting minutes for information; and

    That Council endorse the following resolution:

    Re: Item 5.2  Rotary Park Playground Plan - J. Elliott, President, Openspace Solutions

    That Access Orangeville request Council to direct staff to consider adding a wheelchair accessible swing to the Rotary Park Playground re-design.

    Carried through consent.

  • Mayor Post turned the Chair over to Deputy Mayor Taylor at 9:36 p.m. so she could move her Notice of Motion.

    Resolution2025-140
    Moved byMayor Post
    Seconded byCouncillor Andrews

    WHEREAS democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community;

    AND WHEREAS we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions;

    AND WHEREAS Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment;

    AND WHEREAS social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office;

    AND WHEREAS better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables;

    AND WHEREAS the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office;

    AND WHEREAS in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Representatives) which pledged to speak out against harassment and negativity in politics and called on elected officials to uphold the highest standards of conduct;

    AND WHEREAS H.E.R. Halton has launched a campaign called Elect Respect to promote the importance of healthy democracy and safe, inclusive, respectful work environments for all elected officials that encourages individuals to participate in the political process;

    AND WHEREAS on June 5, 2025, the Canadian Association of Feminist Parliamentarians launched a non-partisan “Parliamentary Civility Pledge” to encourage all parliamentarians to commit to end workplace harassment and increase civility on Parliament Hill, modelled after the pledge developed in Halton by representatives of H.E.R. 

    NOW THEREFORE BE IT RESOLVED:

    THAT Orangeville Council supports the Elect Respect pledge and commits to:

    • Treat others with respect in all spaces—public, private, and online,
    • Reject and call out harassment, abuse, and personal attacks,
    • Focus debate on ideas and policies, not personal attacks,
    • Help build a supportive culture where people of all backgrounds feel safe to run for and hold office,
    • Call on relevant authorities to ensure the protection of elected officials who face abuse or threats, and
    • Model integrity and respect by holding one another to the highest standards of conduct.

    AND THAT Orangeville Council calls on elected officials, organizations and community members to support the Elect Respect campaign and sign the online pledge at www.electrespect.ca.

    AND THAT a copy of this resolution be sent to the Association of Municipalities of Ontario, Ontario’s Big City Mayors, the Federation of Canadian Municipalities, Mayors and Regional Chairs of Ontario, relevant MPs and MPPs, Regional Police, the Ontario Provincial Police and the Royal Canadian Mounted Police.

    Carried Unanimously

    Mayor post resumed chair at 9:43 p.m.


Councillor Prendergast provided a notice of motion for the next regular meeting of Council seeking Council's support to direct staff to pursue grant funding to undertake an invasive species baseline study to advance wetland conservation and enhance flood mitigation and strengthen climate resilience. 

Councillor Andrews thanked parks and recreation staff for outstanding work on the Canada Day celebration and announced the upcoming Rotary Rib Fest, July 18th to 20th 2025, at the Alder Street Community Center.

Councillor Macintosh thanked the Orangeville Legion for their Canada Day Celebration

Mayor Post Mayor Post recognized swimmer Madyson Hartway, member of the Orangeville Otters, for her achievements including records, medals, receipt of a full scholarship and earning a spot on the Canadian team.

  • The by-law referenced in item 14.1.5 has been added to this section as item 18.5.

    Resolution2025-141
    Moved byCouncillor Prendergast
    Seconded byDeputy Mayor Taylor

    That all by-laws for the current Council Meeting listed under item 18 with the exception of 18.5, A by-law to provide for the levy and collection of special charge upon ratable property in the Orangeville Business Improvement Area, be read three times and finally passed.

  • Mayor Post declared a conflict on this item. (Daughter is an employee of the Orangeville BIA.)
  • Mayor Post turned the Chair over to Deputy Mayor Taylor and left the meeting at 9:46 p.m. as she had declared a pecuniary interest on the matter. She did not participate in the discussion or vote on the matter.

    Resolution2025-142
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That item 18.5, A by-law to provide for the levy and collection of special charge upon ratable property in the Orangeville Business Improvement Area, be read three times and finally passed. 

    Carried

    Mayor Post returned to the meeting and resumed the Chair at 9:47 p.m.


  • Resolution2025-143
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That the meeting be adjourned 9:48 p.m.

     

    Carried
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