Council - Public Meeting Minutes

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Electronic and In-Person Participation - Council
The Corporation of the Town of Orangeville
(Mayor and Clerk at Town Hall - 87 Broadway)
Orangeville, Ontario
Members Present:
  • Mayor L. Post
  • Deputy Mayor T. Taylor
  • Councillor J. Andrews
  • Councillor A. Macintosh
  • Councillor D. Sherwood
  • Councillor R. Stevens
Members Absent:
  • Councillor T. Prendergast
Staff Present:
  • E. Dick, Junior Help Desk Technician
  • J. Bramley, Supervisor, By-law Enforcement and Licensing
  • T. Kocialek, General Manager, Infrastructure Services
  • R. Martell, Town Clerk
  • S. Pottle, Planning Technician
  • L. Raftis, Assistant Clerk
  • L. Russell, Senior Planner
  • D. Smith, CAO
  • B. Ward, Manager, Planning

The meeting was called to order at 7:00 p.m.

  • Resolution2024-240
    Moved byCouncillor Andrews
    Seconded byCouncillor Stevens

    That the agenda and any addendums for the November 25, 2024 Council - Public Meeting, be approved.

    Carried

4.

 

None.

David Nairn, Theatre Orangeville provided a pre-recorded version of the National Anthem which was played.

The Mayor acknowledged the treaty lands and territory of the Williams Treaty Nations and the Mississaugas of the Credit First Nation. The Mayor also recognized that Dufferin County is the traditional territory of the Wendat and the Haudenosaunee, and is home to many Indigenous people today.

Mayor Post advised the gallery and viewing audience with respect to the public nature of Council Meetings and that it is webcast. Mayor Post also provided instructions with respect to muting and unmuting during the meeting.

Mayor Post noted Council and the CAO's choice to wear purple to recognize November 25 as being proclaimed the international day for the elimination of violence against women and advised that November is Women's Abuse Prevention Month.

Deputy Mayor Taylor assumed the role of the Chair and outlined the procedure to be followed during the Public Meeting for the proposed false alarm by-law.

James Bramley, Licensing and By-law Enforcement Supervisor provided a presentation with respect to the proposed false alarm by-law. Mr. Bramley provided a background of the by-law and a summary of the proposed regulations. 

Deputy Mayor Taylor invited questions or comments from members of the public. No questions or comments were raised.

Deputy Mayor Taylor invited questions or comments from members of Council. Councillor Sherwood sought clarification with respect to unpaid fees being added to the tax roll. Mr. Bramley advised that the by-law specifies the alarm system owner is responsible for the unpaid fees. Councillor Andrews asked if other municipalities charge a higher fee than $300 for subsequent offences. Mr. Bramley advised that the proposed by-law is intended for cost recovery not as a punitive measure. Deputy Mayor Taylor noted the escalation of calls and the need for cost recovery. Deputy Mayor Taylor suggested Mr. Bramley investigate if there is a benefit in receiving bi-monthly data from the OPP as opposed to monthly.

  • Resolution2024-241
    Moved byCouncillor Macintosh
    Seconded byMayor Post

    That report PM-2024-006, False Alarm By-law, be received for information.

    Carried Unanimously

Deputy Mayor Taylor outlined the procedure to be followed during the Public Meeting for the procedure by-law mid-term review.

Raylene Martell, Town Clerk provided a presentation with respect to the procedure by-law mid-term review. Ms. Martell provided an overview of the purpose of a mid-term review and spoke to the proposed amendments.

Deputy Mayor Taylor invited questions or comments from members of the public. Karen Jones, York Street asked for clarification with respect to speaking on the same matter twice. Ms. Martell advised that members of the public are permitted to speak to the same topic more than once as long as the messaging is not verbatim. 

Deputy Mayor Taylor invited questions or comments from members of Council. Councillor Macintosh expressed concern with members of the public being permitted to ask the same question multiple meetings in a row. Ms. Martell advised that this can be included in a future amendment for Council's consideration. Councillor Stevens sought clarification with respect to members of the public registered to delegate speaking to different matters during the same meeting. Ms. Martell clarified that the individual would only be restricted to speaking to the matter once during the meeting.

Deputy Mayor Taylor asked if the requirement to notify the Clerk no less than 72 hours notice prior to a scheduled meeting to participate electronically be removed. Ms. Martell advised that in the event of extenuating circumstances, the request would be accommodated regardless of the 72 hour time period. Deputy Mayor Taylor suggested adding a requirement to the procedure by-law that requires a delegate to be a resident of Orangeville. Ms. Martell discussed the administration difficulties of that suggestion and suggested that may be included in the fulsome review scheduled for 2026. Councillor Sherwood suggested that if we are denying non-residents the opportunity to speak before Council, that Council provide them with the opportunity to submit correspondence to be included on the agenda. Ms. Martell advised that the staff will consider the suggestion.

  • Resolution2024-242
    Moved byCouncillor Sherwood
    Seconded byCouncillor Stevens

    That report PM-2024-008, Procedure By-law Mid-Term Review, be received for information.

    Carried Unanimously
  • Resolution2024-243
    Moved byCouncillor Andrews
    Seconded byCouncillor Stevens

    That Council waive the five-minute timeframe in the procedure by-law to permit Brandon Ward and Layrsa Russell to address Council for a maximum of fifteen (15) minutes.

    Carried Unanimously

    Deputy Mayor Taylor outlined the procedure to be followed during the Public Meeting with respect to the Town-initiated official plan and zoning by-law amendments, additional residential units and other zoning housekeeping amendments.

    Brandon Ward, Planning Manager and Larysa Russell, Senior Planner provided a presentation with respect to the official plan and zoning by-law amendments. Ms. Russell identified that the proposed amendments will include regulations around additional residential units, recreational vehicles, home occupations, electric vehicle parking, accessible parking, underground parking, loading spaces, encroachments, height exemptions, mapping corrections, and clarity around holding zone symbols. 


Rob Strang, Fead Street spoke to level 1 electric charger infrastructure, specifically the installation, cost, convenience, and desire of 120 volt outlets at all overnight parking spots throughout Orangeville. 

  • Deputy Mayor Taylor invited questions or comments from members of the public. Matthew Smith, McCarthy Street asked if it was possible to require additional parking spaces to be permeable pavement. Larysa Russell, Senior Planner advised that additional parking is not permitted outside of the zoning requirements.

    Deputy Mayor Taylor invited questions or comments from members of Council. Councillor Macintosh sought clarification with respect to the use of recreational vehicles. Brandon Ward, Planning Manager advised that the zoning by-law is Town wide. Councillor Macintosh asked if a recreational vehicle is permitted to be parked at someone's house for a week. Mr. Ward clarified that the Town operates on a complaint basis and interpretation of the by-law is discretionary. Councillor Andrews sought clarification with respect to the size of an Additional Residential Units (ARU) and required permits. Mr. Ward advised that regardless of the size, the building permit process is triggered. Councillor Andrews sought clarification with respect to the intent of the provision noting a maximum of one employee who is not a resident of the dwelling may be permitted. Mr. Ward advised that the intent was not to negate the opportunity to have a rotation of staff. Councill Andrews inquired about incentivizing ARU's. Mr. Ward advised that incentivizing ARU's could be considered in staffs review. David Smith, CAO suggested that staff report back to Council in the future with respect to the implementation of ARU's as they may not need to be incentivized.

    Councillor Stevens asked staff to comment on the material presented by Rob Strang, delegate. Mr. Ward advised that staff can take the information back for further consideration.

    Mayor Post spoke to incentivizing ARU's as a deterrent to individual's building illegal basement apartments. Mayor Post further suggested having per-approved layouts available to help expedite the planning process. Mr. Ward spoke to a policy that forms a part of the draft official plan amendment.

    Deputy Mayor Taylor asked how many properties in Orangeville would qualify for an ARU. Mr. Ward advised it is difficult to gauge and town houses are challenging due to the dwelling foot prints, lot areas, and parking. Deputy Mayor Taylor sought clarification with respect to connecting ARU's to municipal servicing. Mr. Ward advised that these units are intended to be independent and are to be included on the municipal servicing. Deputy Mayor Taylor asked what the largest size of ARU that could be constructed without a building permit. Mr. Ward advised that a permit is required regardless of the size of the structure.

    Councillor Sherwood sought clarification with respect to the requirement to have a kitchen, bathroom and bedroom in the ARU. Mr. Ward advised that each is a requirement as they are intended to be independent units. CAO Smith advised that ARU's are prescribed by the province and there are minimum expectations required through the province. Councillor Sherwood asked if Orangeville's infrastructure can handle every single household charging an electric vehicle. Rob Koekkoek, President, Orangeville Hydro advised that our current infrastructure would not be adequate. Mr. Koekkoek spoke to the likelihood of the scenario and the steps Orangeville Hydro is taking to prepare for the future.

    Resolution2024-244
    Moved byCouncillor Macintosh
    Seconded byCouncillor Stevens

    That report PM-2024-007, Town-initiated Official Plan and Zoning By-law Amendments, Additional Residential Units and other Zoning Housekeeping Updates, be received for information.

    Carried Unanimously
  • Resolution2024-245
    Moved byCouncillor Sherwood
    Seconded byCouncillor Stevens

    That the by-laws listed below be read three times and finally passed:

  • Resolution2024-246
    Moved byCouncillor Macintosh
    Seconded byCouncillor Andrews

    That the meeting be adjourned at 8:25 p.m.

    Carried
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