Agenda
Orangeville Public Library Board

Wednesday, September 27, 2023 at 5:00 P.m. - 7:00 P.m.

The Corporation of the Town of Orangeville

NOTICE

Due to the closure of Mill Library this meeting will be held at the Alder Recreation Centre in Room 210, 275 Alder St, Orangeville ON, L9W 5H6.

 

Prior to the meeting, written comments may be sent to the Secretary of the Orangeville Public Library Board by email to [email protected]. Such written comments will become part of the public record. Members of the public may access the meeting on the above noted date and time by telephone at (audio only) at [phone] Phone Conference ID: 250 428 084#.  Please note that your full name and comments will be part of the public record and will be included in the minutes of the meeting. 

 

Accessibility Accommodations

If you require access to information in an alternate format, please contact the Clerk’s division by phone at 519-941-0440 x 2256 or via email at [email protected]

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1.

Call to Order

2.

Disclosures of (Direct or Indirect) Pecuniary Interest

3.

Adoption of Minutes of Previous Meeting

• Recommendations:

  That the minutes of the June 28, 2023 meeting be approved.

4.

Presentations

5.

Information Items

• Recommendations:

  That the information items be received.

5.1

CEO Report - September

5.2

2023-08-31 Library Operating Financial Report

6.

Staff Reports

6.1

Report 23-14 Adoption of Town Policies for Accessible Customer Service and Procurement

• Recommendations:

  That report 23-14 Adoption of Town Policies for Accessible Customer Service and  Procurement be received;

   And that the Board adopt and continue to abide by the policies set forth by the Town of Orangeville regarding Accessible Customer Service (Appendix A) and Procurement (Appendix B).

6.2

Report 23-15 Policy Review - Information Services

• Recommendations:

  That report 23-15 Policy Review - Information Services Policy be received;

   And that the Board adopt the Information Services Policy as presented in Appendix A.

6.3

Report 23-16 Revisions to the Scope of 2023 Capital Project 20320.1300

• Recommendations:

  That report 23-16 Revisions to the Scope of 2023 Capital Project 20320.1300 be received;

   And that the Board approve the proposed change to the scope of Capital Project 20320.1300 Computer Hardware and direct staff to seek Council approval.

6.4

Report 23-17 Elimination of Overdue Fines

• Recommendations:

  That Report 23-17 Elimination of Overdue Fines be received;

   And that the Board approve the permanent elimination of overdue fines on specified physical materials, effective 2024, based on one of the following options for the approach to notification:

   Option A – Softer approach: Notification – prescribed number of reminders - Invoice sent as last resort.

   Option B – Strong approach: Notification - Replacement costs added to account at first due date – removed once item is returned.

6.5

Report 23-18 2024 Operating and Capital Budget Estimates

• Recommendations:

  That report 23-18 2024 Operating and Capital Budget Estimates be received;

   And that the Board approve the five-year Operating and the ten-year Capital Budget estimates for 2024 to be forwarded to Council for final approval.

7.

Correspondence

• Recommendations:

  That the correspondence be received.

7.1

2023-06-20 Letter from Shelburne Public Library

8.

New Business

9.

Date of Next Meeting

The next meeting is scheduled for October 25, 2023.

10.

Adjournment