Minutes of Orangeville OPP Detachment Board Regular (Public Session) Meeting

Chair Taylor was nominated by Member Maycock for re-appointment as Board Chair.

Vice-Chair McSweeney was nominated by Member Maycock for re-appointment as Board Vice-Chair.  Member Armstrong recommended that the roles of the Chair and Vice-Chair be documented. Vice-Chair McSweeney recommended the Board encourage a more active renewal of members through the Chair/Vice Chair positions. Member Weatherbee offered to assist with creating job descriptions for those roles.  Vice-Chair McSweeney advised he would assist Member Weatherbee.

Chair Taylor advised there have been complaints received from residents in the Town of Orangeville in reference to the use of their residential streets for the purposes of driver training.  James Bramley, Supervisor of Licensing and Bylaw Enforcement, advised the current bylaw addressing driver training states that driver training can not take place on a street that abuts with a school or within 150 metres of a school.  He further advised there are difficulties enforcing this bylaw.

By-law officers lack the authority to stop vehicles on the road, which presents challenges in enforcement. Even when relying on witness evidence, several factors must be carefully considered and proven to establish a violation. Additionally, if the intention is to address out-of-town drivers, it will involve requesting identification from individuals within vehicles, further complicating enforcement.

Chair Taylor asked Inspector Di Pasquale if the OPP officers could provide support on this matter and Inspector Di Pasquale advised the OPP officers can only stop vehicles and identify drivers for reasons legislated.  Chair Taylor asked if the bylaw needs to be amended.  Mr. Bramley advised the current Bylaw is not currently marked for review. Chair Taylor recommended this bylaw be slotted for review in the coming year.

Inspector Di Pasquale presented the highlights of the OPP 4th quarter report. Vice-Chair McSweeney asked Inspector Di Pasquale if he had connected with the new Town of Orangeville Fire Chief, John Snider. Inspector Di Pasquale advised he had via email. 

Chair Taylor commented that he liked the humour sometimes applied to media releases and also he observed that sometime the accused is named and sometimes they are not.  Inspector Di Pasquale advised that legislation allows for them to name the accused and typically in traditional media releases they will, but not in social media.

Inspector Di Pasquale advised there were 237 pro-active RIDE events that occurred during the festive season and that overall the Festive season went well.

Vice-Chair McSweeney advised this is the first Annual Report received from the OPP under the new CSPA legislation, and that it has been included in Schedule B of the Board's governance memorandum.

Chair Taylor and Inspector Di Pasquale provided the following update; there is more space available at the Zina Court house for use by the OPP.  Dufferin County is currently in discussions with the Ministry of Attorney General as to who would pay for the additional space. 

Chair Taylor and Inspector Di Pasquale will follow-up and provide an update at the next Board meeting.

Vice-Chair McSweeney recommended the Board support Mayor Creelman's request to the Premier to collect on unpaid fines ($4.4 billion) and distribute those funds to the respective Municipalities. Chair Taylor will draft a letter and circulate to Board members for review and approval.

The Alarm summary outlined that there were repeat alarms at Finn McCools in the previous months.  Chair Taylor will flag this concern with Town Council for follow-up by the Bylaw Dept.   

Vice-Chair McSweeney advised he was unable to attend the meeting but will provide meeting minutes to the Board when they come available.

Vice-Chair McSweeney advised that he is glad that the Board supports the OAPSB through a membership which in turn provides valuable resources to the Board.

Vice-Chair McSweeney advised that on December 16, 2024 he attended an OAPSB Zone Committee meeting.  At the meeting the OAPSB survey sent to zones for response was discussed. Following the meeting Vice-Chair McSweeney submitted responses to the survey on behalf of Zone 5 (he is Vice-Chair of Zone 5).  Last year the OAPSB sent out a survey to the Boards on their governance policies and remuneration.  Vice-Chair McSweeney advised he responded to this survey on behalf of the Board.

There was one claims as follows:

Vice-Chair McSweeney $100.00 for December 16, 2024 – Attending OAPSB Zone Committee Meeting  

Member Armstrong and Vice-Chair McSweeney will meet as a sub-committee and present their recommendations at the March Board meeting. Member Armstrong advised he won't be present at the March Board meeting but Vice-Chair McSweeney will present their recommendations.

Chair Taylor advised the Pre and Post Service Standard deadlines were met.  Vice-Chair McSweeney requested that when Chair Taylor reaches out to the Board members prior to a Board meeting requesting agenda items please respond by advising you either do or do not have any agenda items to suggest.

Chair Taylor thanked Vice-Chair McSweeney and EA Archer for their work on the governance documents. Vice-Chair McSweeney advised that we knew following the implementation of the new CSPA legislation on April 1, 2024 and the adoption of our new governance documents, that there would be some additional required changes to our governance policies to address open questions and subsequent resolution clarifying CSPA requirements. The attached materials have been revised and supplemented as described in the agenda. Vice-Chair McSweeney undertook to have one more review of the materials to address any remaining typos and formatting issues and then send the final documents to EA Archer for website posting. See item 13.16 below.

Vice-Chair McSweeney believes this will be the final package for now and he will share these documents with the OAPSB once the final revisions are completed.

Chair Taylor advised that he would like to see an updated group photo of the Board posted on the Board website but recognizes the difficulty in getting everyone together. 

Vice-Chair McSweeney would like to see all the governance documents available on our webpage with individual hyperlinks if possible, but at lease in bookmarked PDF format.  Member Armstrong advised he would take carriage of this and coordinate this with appropriate Town resources, Vice-chair McSweeney and EA Archer.

EA Archer advised she would be able to complete the required grant reports in the coming months in collaboration with the OPP.

Chair Taylor will follow-up with Member Post to determine if the remuneration survey was forwarded to the Clerk's officer for future consideration.  Chair Taylor suggested we bring this item forward on the next agenda for an update on status.

The Board has a policy on the Performance Review for the Detachment Commander (Policy D3(l). Member Weatherbee will share the evaluation form with the Board members and request their input.  All members should provide their input to Member Weatherbee and Member Weatherbee will compile the input provided.  Member Weatherbee and Chair Taylor/Vice-Chair McSweeney will meet with Inspector Di Pasquale to provide feedback on the review.

Chair Taylor advised he would send out the draft performance review to the Board Members for review and approval.

Vice-Chair McSweeney asked if anyone had any updates on the Community Safety and Wellbeing Planning Meeting that took place on November 25, 2024.  No members had an update. EA Archer was asked to forward the original Nov. 18th email out to the members and Chair Taylor will follow-up at Dufferin County. The Dufferin Community Safety and Wellbeing Plan 2021-2024 must be revised and adopted for 2025-2028 and is a county responsibility.